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ARP ESSER - Application Details
Athens City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
*
Athens City Schools has contracted with Cintas to provide our facilities with sanitizing materials to be used frequently throughout the day for all surfaces with which students come into contact.
Drinking fountains will be replaced with water bottle fillers, and restroom facilities are being outfitted with touchless systems.
The gym at Athens Elementary will have an HVAC system installed in order to provide proper air circulation and filtration.
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
*
Lost instructional time will be addressed through interventionists. SPED interventionists will address learning gaps as well as any social, emotional, or behavioral gaps that have resulted from remote learning and other interfering elements related to COVID. In addition, contractual services with a BCBA will provide for student-specific support, as well as, training for staff on evidence-based behavioral interventions. Additional behavioral supports will be provided through a software program in our alternative school program and professional learning opportunities for staff on Restorative discipline practices.
English Learners were disproportionately impacted by the COVID-19 pandemic due to language barriers diminishing the capacity for effective remote instruction. In response, four EL interventionists have been added to work with English Learners. Through frequent formative assessment, these interventionists, along with our existing interventionists, will employ WIDA's evidence-based best practices to address identified gaps with real-time data.
Additional classroom teachers have been hired to decrease the teacher-to-student ratio so as to enable increased opportunities for one-to-one and small group targeted instruction.
Two retired teachers have been contracted to serve as a math and ELA interventionist, respectively. They will use data from a variety of assessments in addition to teacher observational data to develop individualized interventions for students demonstrating profound gaps resulting from lost instructional time.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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ESSER funds will be used to provide electronic devices and WiFi in order to provide equitable access to online content in the event of student quarantine or extended school closures.
Where language barriers exist, our existing Bilingual Parent and Family Liaison will work with Spanish-speaking families to identify needs and match families with the appropriate program elements in place to support them. Additionally, we will use our Talking Points subscription to provide translation services to speakers of multiple languages.
We will continue to subscribe to video conferencing software in order to provide services to students with disabilities in the event that the student is unable to attend in person. Homebound instruction will also be considered for students who are not able to access virtual services.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
*
The LEA will conduct a monthly budget analysis to compare actual expenditures to the budgeted expenditures in the plan.
For instructional components, such as intervention, we will collect frequent assessment data to measure student growth in targeted areas of need.
Initial budgets will be presented to the community during the budget hearing meeting of the board of education in September. Budget amendments will be reported at board meetings when they are presented for approval.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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The LEA will continue to solicit, review, and respond to stakeholder feedback through surveys, focus groups, and discussion opportunities presented during meetings of our board of education.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://www.acs-k12.org/Page/2677
"Click to Continue" on the right side at the bottom of the page. |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
ARP ESSER funds will be used to provide additional interventionist staffing to support students who need additional assistance to address learning loss. Interventionists provide push-in services for students most in need of additional instruction time.
ARP ESSER funds will be used during the school years 21-22, 22-23, 23-34. This additional staffing includes but is not limited to:
Special Education Teachers (Number of employees 1) (1 FTE) (see Special Education Teacher job description),
English Language Teachers (Number of employees 4) (4 FTE) (see EL Teacher job description),
SAFE/CARE At-Risk Program Teacher (Number of employees 1) (1 FTE) (see Teacher job description),
Instructional Aides on contract (Number of employees 7) (5.25 FTE) (see Instructional Aide job description),
Former teachers as contracted Academic Interventionists (Number of employees 3) (2.55 FTE) (See Academic Interventionist job Description.)
Total cost: $1,659,915.16.
Total Number of employees 18, Total FTE 13.8
| 1100 |
(010 - 199) |
Salaries |
$1,100,262.06 |
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1100 |
(200 - 299) |
Benefits |
$239,258.10 |
| 2190 |
(010 - 199) |
Salaries |
$ 280,779.43 |
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2190 |
(200 - 299) |
Benefits |
$ 39,615.57 |
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
ARP ESSER Funds will be used to employ:
Seven permanent Substitute Teachers for the 2023-2024 school year to assist with continuity of teaching while the primary teacher is out of school. Seven schools will have a permanent substitute
(Number of employees 7, FTE 0) (See Substitute job description.)
Six Additional Teachers for the 21-24 school years to include 1 ELA, 2 Kindergarten, 2 STEM and 1 additional teacher unit for expected needs.
(Number of employees 6, FTE 6) (See Teacher job descriptions.)
Two AVID Coordinators for the the 21-24 school years. (Number of employees 2, FTE 0, See the AVID Coordinator job description.)
Total Cost: $616,772.60 | 1100 (010-199) $477,382.72 | 1100 (200-299) 139,389.88
One additional Nurse and stipends for 2 nurses for the 22-23 and 23-24 school years to assist students on SPED school buses.
(Number of employees 3, FTE 1) (See Registered Nurse and LPN job descriptions.)
Total Cost: $141,049.14 | 2140 (010-199) $111,276.16 | 2140 (200-299) $29,772.98
One SPED contract for a retired teacher for the 22-23 and 23-34 school years to test gifted students and other related duties.
(Number of employees 1, FTE .85) See Teacher Special Education (Contractual Achievement Testing Services) job description.
Total Cost: $68,908.00 | 2190 (010-199) $63,975.49 | 2190 (200-299) $4,932.51
One Exceptional Services Specialist for the 23-24 school year
(Number of employees 1, FTE .50) See Exceptional Services Specialist job description.
Total Cost: $54,454.00 | 2210 (010-199) $37,353.43 | 2210 (200-299) $17,100.57
Mental Health Service Coordinator additional support which exceeds the grant for the school years ending August 2022, 2023, and 2024.
(Number of employees 1, FTE .34) See Mental Health Service Coordinator job description.
Total Cost: $30,000.00 | 2150 (200-299)
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSER funds will fund WiFi devices to be provided to students and teachers who need access to the internet for academic work. Funds will be expended in the school years 21-22, 22-23, and 23-24.
Total Cost: $30,000.00 | 1100 (300-399)
ARP ESSER funds will fund a multiyear lease payment for iPads that have already been paid for or budgeted with ESSER I and II funds. Funds will be expended in the school years 22-23 and 23-24 at $651,618.72 per year. Additional iPads, beyond those available from the lease payment, will be purchased annually due to current and expected increases in student enrollment. Funds will be expended in the school years 21-22, 22-23, and 23-24.
Total Cost: $1,503,237.44 | 1100 (400-499)
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
ARP ESSER funds will be used to install an air rotation unit at the gymnasium of Athens Elementary School. This unit will improve the quality in this school facility to achieve mechanical heating, ventilation and air conditioning. MERV 13 air filters will be used. This project is directly focused on health and safety for students, educators and other staff. All services will be completed by April 30, 2022. Funds will be expended by September 2022. See attachment from Mims Engineering. A camera system will be installed at two elementary schools to increase security to provide a safer learning environment. Funds will be expended in the school year 21-22.
Total Cost: $450,000.00 | 7200 (500-599)
Total Cost: $60,000.00 | 3100 (500-599)
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
Stipends will be provided for K-3 teachers to participate in LETRS training to empower them to understand scientifically based reading instruction beginning in 2021 through September 2024. Stipends are for completing required coursework in off-contract hours. (See the job description for Teacher, if applicable.)
Total Cost: $15,000 | 2215 (010-199)
Registration fees will be paid for the District Leadership Team to participate in the Key Leaders Network (KLN) beginning in 2021 through 2024. KLN connects district and school leaders to foster effective leadership practices that improve teaching and learning.
Registration fees will be paid for school teams composed of assistant principals, instructional partners, and teachers to participate in the Powerful Conversations Network (PCN) beginning in 2021 through 2024. PCN connects educators to each other to hone their knowledge and skills and improve teaching and learning.
Fees will be paid for a Project Based Learning (PBL) consultant to work with K-3 teacher teams in revising and developing PBL units beginning in 2022 through 2024. PBL is a teaching method in which students learn by actively engaging in real-world and meaningful projects.
Registration, lodging, and travel expenses will be paid for teachers in grades 4-12 to participate in AVID training beginning in 2022 through 2024. Participants will experience AVID strategies and methodologies and learn how to focus instruction, leadership, systems, and culture to strategically improve the performance of all students.
Registration, lodging, and travel expenses will be paid for secondary math teachers to attend the National Council of Teachers of Mathematics National Conference beginning in 2022 through 2024. Participants will have access to engaging content that will help transform the learning and teaching of mathematics.
Registration, lodging, and travel expenses will be paid for district administrators, school administrators, and instructional partners to attend the ISTE national conference either during the summer of 2023 or 2024. This conference provides strategies to reimagine learning.
Lodging and travel expenses will be paid for secondary core teachers to participate in AP and middle school training through A+ College beginning in 2022 through 2024. Participants will be trained to implement high-quality, highly-challenging courses in the core areas and computer science, including AP courses.
Learning Forward provides interactive learning experiences that change educator practice at all levels. This is open to teacher leaders who want to improve their instructional practice and network with others. Various learning opportunities are available including an annual conference in December each year.
All professional development expenditures will be completed no later than September, 2024.
Total Cost: $524,800 | 2215 (300-399)
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include general supplies. All services will be purchased by the end of the 2023-2024 school year.
Purchase ELA resources Textbook from the approved ALSDE list in school year 22-23.
Purchase STEM materials for SPARK Elementary School’s STEM lab beginning in 2022 through 2024 to foster critical thinking through problem solving.
Purchase ABE software curriculum during the school years beginning in 2021 and ending in 2024 for providing life skills training for at-risk students.
Purchase Pre-Kindergarten curriculum for eight classrooms to be completed by the 21-22 school year.
All curriculum expenditures will be completed no later than September, 2024.
Total Cost: | 1100 (400-499) $212,500.00 | 9140 (400-499) $28,954.80
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to purchase a service contract for cleaning and sanitizing facilities as well as for related supplies to be used at our schools and buildings. Service and supplies will begin in 2021 and end by 9/30/2024. Nurse stations and schools and buildings will continue to be supplied with items necessary for the care of students. Supplies and materials may be purchased to provide a cleaner and safer environment for students, staff, and guests. These may include incorporating items such as touch-free technology water bottle fillers. All nurse and building expenditures will be completed by September, 2024.
Total Cost: $247,193.86 2140 (400-499)
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Fees for Footsteps of Change staff to provide behavior training and effective therapy to individuals in need through evidence-based interventions. Services will be for the three school years 2022, 2023 and 2024 with all expenditures completed by September 30, 2024.
Total Cost: $32,400.00 | 2190 (300-399)
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER Funds will be used to purchase Restorative Discipline beginning in school year 2021-2022 and ending by September 30, 2024. This is a social emotional learning program tailored to help students correct behavior by providing strategies to prevent the behavior in the future.
Total Cost: $10,800.00 | 2190 (400-499)
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to purchase classroom libraries in grades K-4 to increase access to books and promote literacy beginning in 2022 through 2024. All services will be purchased by the end of the 2023-2024 school year.
Total Cost: $30,000 | 2220 (400-499)
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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