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ARP ESSER - Application Details
Florence City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*
Florence City Schools (FCS) will utilize funds in a coordinated effort to implement prevention and mitigation strategies to continuously and safely operate our schools for in-person learning.  ARP ESSER funds will support intervention strategies to increase student instructional access, support improved instructional practice, facility upgrades, increased cleanliness, and increased access to health services and personal protective equipment.  Intervention strategies include provision of after-school, summer school, additional teachers, and software to increase instructional support for students with interrupted or missing instruction to close achievement and or learning gaps.  Academic coaches provided will improve instructional practice to support teachers with more effective strategy and instructional methods to instruct students who have experienced interrupted or lack of instructional time.  FCS will use ARP grant funds to improve air quality in learning environments through repairs and upgrades to roofing, HVAC, and other air movement equipment in school sites.  Additional custodians will provide a cleaner physical environment for student through increased cleaning schedules and utilization of cleaning supplies to disinfect and deep clean buildings.  The addition of nursing services will allow more access to nurses and health support for virus mitigation and improved student general health.  PPE and other health supplies will provide another layer of virus mitigation for students and staff to support in-person learning.  In addition to the afore mentioned strategies and to the greatest extent possible, FCS will adhere to guidance from the ALSDE and ADPH for virus mitigation and other health supports. 
How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*
Florence City Schools utilizes whole child data for determination of services provided through evidence-based interventions for students who experienced interrupted or loss of instruction due to the COVID-19 pandemic.  Student attendance, class-level grades, LEA benchmarks, ALSDE Assessments, and virtual participation are all evaluated for students to determine the level of needed support.  Underrepresented student groups are part of the evaluation pool and are evaluated and served equally as any other student population.  Student services are based on student needs.    
How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
Florence City Schools will provide access to ARP ESSER program services regardless of gender, race, color, national origin, disability, or age.  Barriers to participation are addressed on a case by case scenario to effectively provide equity in access dependent on program service provided.  
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*

Florence City Schools (FCS) will monitor allocations through monthly budget analysis conducted by the FCS Federal Programs Department and the FCS Business Office.  Monthly budget analysis examines all areas of budgeted funds to determine adherence to application guidance and proper expenditure of funds.  All required data elements are collected  through the FCS Assessment Office, Office of Data and Accountability, and the Federal Programs Department. Data elements will be reported according to the required timeline. Communication of budgetary information as well as data element reporting will take place at monthly board meetings, and will be posted to the Florence City Schools webpage for public viewing.    

How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
Florence City Schools actively engages with the community in various methods.  FCS maintains a Federal Programs Advisory Committee composed of a cross section of stakeholders.  Stakeholders include parents, teachers, administrators, community organizations, and local government representation.  FCS also actively engages with families and the community through the utilization of a parent and family engagement specialist who serves as a bridge for the school district and the families and community and the school system.  FCS also engages with families and the community through multiple social media platforms and open community meetings.  
Provide the URL for the LEA Return-to-Instruction Plan.
*https://drive.google.com/file/d/1hA9Sm6rDim-r02qQuigh5kynHDD-AIDV/view

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER funds will be used to host a Summer Program during the Summer of 2022 and 2023. The program will run for six weeks for four days a week. Summer Program will be staffed with 2 Certified teachers @ 0FTE, serving grades 7-12.  Student attendance is based on student data, federally protected student groups, as well as school recommendations. Subjects to be covered are mathematics, reading, SEL, STEM, and English Language Development.   Total: $8,571.00

9130 - [010-199] (Salaries) $7,200.00 | 9130 - [200-299] (Benefits) $1,371.00

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

Funds to support an extended day program for students in grades K-6.  The program will meet 2 hours a day, five days a week, for the entire academic year.  Academic year 21-22, 22-23.  Program will be staffed by 17 Teachers @ 0FTE.  Subjects covered include reading, math, science, and social studies.  Instruction will be provided in small groups to increase individualized instruction to support student academic achievement and growth.  Academic support will also decrease learning gaps for students who may have experienced interrupted or missed instructional time as a result of the pandemic.  These students may be in a virtual environment or have had long periods of virtual instruction due to the pandemic.  Total: $300,256.00.

9130 - [010-199] (Salaries) $252,000.00 | 9130 - [200-299] (Benefits) $48,256.00

Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

Funds to support a comprehensive after-school program serving grades K-6.  The program will operate during academic years 22-23, 23-24.  The program will operate four days a week for two hours after school for up to 108 days.  The program will support 18 teachers at 0FTE, 1 Nurse @0FTE, and provide contracted transportation for students.  Students will be selected for participation based on academic data, attendance data, and their participation in Title I, Homeless, Foster Care, and EL programs.  Students will receive support in reading, math, STEM, and SEL. 

Total Costs: $516,212.00

9130 - [010-199] (Salaries) $298,080.00| 9130 - [200-299] (Benefits) $59,798.00
4120 - [300-399] (Bus Contract Services) $116,640.00
2140 - [010-199] (Salaries) $34,560.00 | 2140 - [200-299] (Benefits) $7,134.00


Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

ARP ESSER funds will be used to employ 18 certified full-time teachers at 18 FTE, for academic year 23-24. Forest Hills ES: 4 @4FTE; Harlan ES: 3@3FTE; Kilby ES: 1@1FTE; Weeden ES: 3@3FTE; Hibbett Intermediate: 2 @2FTE; Florence MS: 2@ 2FTE; Florence HS: 2@ 2FTE; District Special Services 1@ 1FTE.  Teachers will work with students to provide increased access to direct instruction to overcome achievement gaps caused by interrupted or missed instruction.  Each school, as part of the master schedule, as a designated block of time for intervention teachers to provide additional small group and direct instruction to students without loss of regular classroom instructional time. In addition to the scheduled block of time, intervention teachers also work in the classroom to provide additional small group instruction and direct instruction.  The small group instruction and direct instruction increase student access to needed subject area support from a certified teacher, without loss of regular classroom teacher instructional time.  Students will be served five days a week based on need determined by student data.  Teachers will focus on math, reading, and any special service needs. Total Costs:$1,253,567.00 ARP ESSER funds will be used to employ one system-wide EL teacher (1.0 FTE) for the 2022-2023 and 2023-2024 school years to assist with the increase of EL students within the district to increase instructional access for students.  EL students receive increased instruction through a specially designed schedule to ensure they are not missing regular class instruction. EL Teacher Total cost: $203,829.00

1100 - [010-199] (Salaries) $1,054,620.00 | 1100 - [200-299] (Benefits) $402,776.00


4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

N/A

 
Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

ARP ESSER funds will be used to purchase student instructional software, assessment security software, computer hardware and network security services to increase academic technology usage and improve student achievement and reliability of student assessment data. Funds will be used to purchase Honor Lock for distance academic assessment integrity.  Honor Lock allows a student assessment that is a true representation of student learning for those students who are participating in credit bearing courses in a virtual learning environment.  The product will be used for the 2021-2022 academic year.  ARP funds to also support network security services to support a reliable and secure network for students, faculty, and staff to utilize to support student learning. Network security and functionality services will be provided during the academic year 2021-2022.  Funds will purchase instructional software IXL to support student instruction and student learning, this will be a single year license for 2021-2022.  In addition to software, funds will purchase desk-top computers totaling 35,000.00.  Computers will be purchased in academic year 2021-2022.  

Total Cost: $174,000.00

| 1100 - [300-399] (Software Services) $30,000.00 | 1100 - [400-499] (Assessment Software/Hardware) $144,000.00

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER funds will be used for facility improvement to support improved air quality at Florence High School and W.C. Handy Early Childhood Development Center.  The funds will support a roof replacement at Florence High School due to leaking issues causing air quality issues.  Total cost for the roof replacement is $3,500,000.00.  Funds would also replace a fume hood at FHS and three HVAC units at a cost of $750,000.00  Funds would replace air conditioner units at W.C. Handy Early Childhood Development Center, 25 new classroom units at a cost of $1,000,000.00.  All services will be completed by June 2024. Total Cost: $5,250,000.00

7200 - [500-599] (Capitalized Projects) $5,250,000.00

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in Math and ELA areas.  Instructional coaches are subject area experts that support improved instructional practice for teachers, admin, and other instructional staff.  The improved instructional practice is to support student achievement and gap closure that may have been created by interrupted instructional time.  Four instructional coaches at 4FTE for academic year 2022-2023, and 2023-2024.  1 Math and 1 ELA @ 2FTE @ Florence High School.  One Math and One ELA @ 2FTE at Florence Middle School.  Total cost:  $648,328.00 

2215 - [010-199] (Salaries) $480,000.00 | 2215 - [200-299] (Benefits) $168,328.00

 
Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

ARP ESSER funds will be used to purchase curricular and assessment supplies and materials in the areas of English Language Arts, Science, and Social Studies.  Curricular and assessment materials will support student achievement based on ALSDE content standards in each subject area.  Curricular and assessment materials and supplies will help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year, and begin utilization during the 2022-2023 academic year.

1100- [400-499] (Materials and Supplies) $844,574.20

Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
N/A
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER funds to support safer learning environment for students, through improved cleanliness and access to nursing staff, as well as PPE.  Funds to employ 7 full-time @7FTE custodians to improve cleanliness of learning environment for students for academic year 2022-23, and academic ear 2023-24.  To improve student access to nursing services employ one full-time @ 1FTE district wide nurse for academic year 2022-23 and academic year 2023-24. Total Costs: Nurse: $138,276.00; Total Cost: Custodians: $572,072.00; Total Costs: PPE: $83,470.16

 

| 2140 - [010-199] (Salaries) $100,000.000 | 2140 - [200-299] (Benefits) $38,276.00

2140 - [400-499] (PPE-Supplies) $ 83,470.16

| 3200 - [010-199] (Salaries) $367,430.00 | 3200 - [200-299] (Benefits) $204,642.00

 

Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
N/A


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.