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ARP ESSER - Application Details
Winfield City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*
The system will use ARP ESSER funds to purchase UV lighting for all 3 schools in our district. This migration will assist in the improvement of air quality by killing irritants and viruses that can make one sick or cause sinus passages to inflame. Winfield City will use funds to employ an additional nurse to assist in safely keeping schools open for in-person learning. The nurse will assist administrators and teachers in implementing prevention strategies, contract tracing; maintaining school-based clinics, evaluating symptoms and supporting students, families, and staff. 
How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

Winfield City Schools will continue to fund a math coach (FY2024) that will serve as a resource for both teachers and students in grades K-8. The Math Coach will collaborate with teachers to increase student proficiency in formative and summative assessments emphasizing on closing the achievement gaps and ensuring students are performing at or above grade level. Winfield City Schools will continue to fund an in-school suspension teacher (FY2024) to maximize student participation in the school setting. The teacher will work to address and extinguish problem behaviors, develop appropriate behavior skills, and maintain academic progress. Winfield City Schools will continue to fund a curriculum coordinator (FY2024) to provide support to teachers in creating and revising materials used in the classroom. The coordinator will assist in analyzing student data to assess and improve the school’s implementation and evaluation of classroom materials. Winfield City Schools will use funds to employ three additional instructional aides who will work with students individually and in small groups to conduct tutoring sessions to narrow student achievement gaps.

How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
Winfield City will work to remove any barrier that may impede equal access to or participation in ESSER III programs. Buses will be routed to transport students to and from summer programs and dual enrollment classes. Fee waiver requests are allowed for students that cannot afford to participate in any activity provided by the district. Winfield City has a small Hispanic population, but we have two people on staff that provides translations when needed. Winfield City also has a local liaison who remains in contact with EL families to provide assistance with academic and personal needs. Our school partners with Neighborhood Bridges which is a community organization that provides daily needs to students and families. 
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
The LEA will actively monitor allocations and conduct interim audits by developing a leadership team that is knowledgeable of the ESSER III plan who meets three times per year. At this meeting a progress report will be developed and reported to the community through social media, board minutes, and stakeholder meeting. All purchases will be approved by the Superintendent and CSFO to ensure appropriate application of funds.
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
The LEA will hold stakeholder meetings two times during each school year to communicate progress of plans and funding allocations and to discuss possible amendments needed to the plan. The LEA will use social media, school flyers, and newspaper articles to communicate progress of facility upgrades and expansions, summer and after school programs, and additional hires. 
Provide the URL for the LEA Return-to-Instruction Plan.
*https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/1450970/Winfield_City_Schools_Plan_for_Reopening_Revised_August_6_2021.pdf

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER funds will be used to host a summer learning/enrichment program, employing (FTE 2.0) certified teachers, during the summer of FY24. The program will run for 29 days.  Students will be able to take credit recovery courses or advancement courses.  The program will employ certified teachers (2.0) at 100.00 per day for the 29 day program.   

9130 - [010-199] (Salaries Teacher (FTE 2.0) $5,800.00 | 9130 - [200-299] (Benefits Teacher (FTE 2.0) $1,162.32

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER Funds will be used to employ certified teachers (2.0 FTE) at $25.00/hour for a total of 125 days for FY23 and FY24. Teachers will provide targeted interventions in reading and math to students based on formative assessment results to address learning loss. 

9130 - [010-199] (Salaries FTE 10.0) $10,800.00 | 9130 - [200-299] (Benefits FTE 10.0) $2,064.96

 

Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

ARP ESSER funds will be used to employ paraprofessionals (FTE 2.0) during the FY22, FY 23, and FY24 years to assist general education teachers in providing academic support using evidence-based strategies and curriculum to reduce the amount of learning loss experienced by students due to the COVID pandemic. Paraprofessionals would be utilized to provide small group instruction in the general education classroom to reteach skills (scaffolding) that may have been lost during the COVID-19 Slide creating a barrier for the students to master grade level instruction. Funds will be used to employ (FTE 1.0) math coach FY24 and (FTE 1.0) assistant reading coach FY23 to assist teachers in administering formative assessments, analyzing data, and providing evidence based lessons and strategies to students who were impacted by the COVID-19 Slide. Teachers will be able to continue teaching grade-level standards, while math and reading coaches pull small groups of students to target individualized needs. Services to the students would be provided during scheduled times of the day as to not miss out on current year instruction. implementing and monitoring evidence-based strategies and curriculum. The district will purchase Reading Horizons, an evidence based reading curriculum, to address unique needs of low-income students, students with disabilities, ELs and racial and ethnic minorities. This curriculum will be utilized daily providing targeted assistance to students experiencing the COVID-19 Slide.

2210 - [010-199] (Salary Math Coach FTE 1.0) $58,839.00 | 2210 - [200-299] (Benefits Math Coach FTE 1.0) $21,444.29 | 

1100 - [010-199] (Salary Assistant Reading Coach (FTE 1.0) $51,810.00 | 2210 - [210-299] (Benefits Assistant Reading Coach (FTE 1.0) $20,029.35

1100 - [010-199]  (Salaries Instructional Aides (FTE 2.0) $109,482.00 | 1100 - [200-299] (Benefits Instructional Aides (FTE 2.0);  $78,412.53

1100 - [400-499] (Materials and Supplies $49,500.00)

See job descriptions in Related Documents section.


4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER funds will be used to employ a nurse (FTE 1.0) during the FY23 and FY24 year to monitor and reduce the spread of infectious viruses and diseases. The nurse will assist administrators and teachers in implementing prevention strategies, contract tracing; maintaining school-based clinics, evaluating symptoms and supporting students, families, and staff.  

 

2140 - [010-199] (Salary Nurse FTE 1.0) $89,746.00 | 2140 - [200-299] (Benefits Nurse FTE 1.0) $36,260.71

See job descriptions in Related Documents section.

..

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00
Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

 Category 3 Facility Improvements

ARP ESSER funds will be used to replace the floor in Winfield Middle School by 8/1/2022 ($250,000.00). The current tile flooring is over 40 years old and in poor shape thus making it hard to keep clean.  The flooring will be replaced with easier to care for vinyl tile. Winfield Board of Education offices, located within Winfield Middle School, will be renovated in order to provide more room for Winfield Middle School expansion ($50,000.00).  The expansion will include additional classrooms and should be finished by 8/1/2023.  Funds will be used to reconfigure an existing building for a career technical center with several optional pathways including cosmetology, health services, and law enforcement by 9/30/2024 ($865,000.00).  The building will be divided into sections to house the various pathways.  Care will be given to make sure flooring, furniture and cabinetry are appropriate for the career tech pathway (i.e. tile in the cosmetology department).    

Funds will be used to purchase equipment for Career Tech Programs that are added. ($115,396.84) In each Career Tech discipline, the equipment list provided by the State Department of Education will be used to determine what specific equipment will be required for start up.  For example, for cosmetology hairdryers, scissors, and chairs which raise and lower, etc. would be purchased.  Health services may would require a gurney, blood pressure cuff, CPR mannequin, etc.  

Funds will be used to replace existing classroom lights at Winfield Middle School in grades 5-7 with UV lights by 8/1/2023. ($26,000.00)

Fresh air filtration units will be installed in 6 classrooms at Winfield High School by 8/1/2022. $68,240.00

7200 - [500-599] (Capitalized Improvements) $1,165,000.00 

3200 - [400-499] (Non-Capitalized) $26,000.00 | 3200 - [700-799] $68,240.00

1100 - [400-499] (Non-Capitalized) $115,396.84

 

 

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00
Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00
Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
NA


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.