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ARP ESSER - Application Details
Scottsboro City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*

Scottsboro City Schools is committed to providing in-person instruction for all students in Pre-K through grades 12.  A district advisory team consisting of district and school administrators, school nurses, teacher leaders, parents and community stakeholders provided insight into the development of the 2021-22 Reopening plan that provides scaffolds of support and safety measures in bringing students, faculty and staff safely onto campus for in person learning.  Funds were included within the plan to support the following structures to maximize the learning supports and identified learning loss:

  •  personnel, including social workers, mental health specialists, additional teachers, and an instructional coach at our high school will allow greater support of identified student need.

  • A variety of computer software programs were purchased that help to screen students to better identify student academic and social emotional needs, as well as for working to individualize differentiated support for each student.  

  • A variety of devices, including chromebooks, iPads, desktops, and newline boards were purchases to help support both in person and online learning formats in the event students had to briefly return to virtual learning.  SCS strives to meet the 1 to 1 device ratio so to minimize the transfer of devices throughout the instructional day. 

  • Professional development was purchased to help to build capacity of turn-over in administration as well as to target identified instructional gaps across the curriculum, especially within and among student subgroups. 

  • Cleaning supplies, hand sanitizer, masks, were purchased for custodians to provide cleaning checkpoints throughout the school day, especially in common gathering areas.  Additionally, an e-learning day has been scheduled monthly to provide additional time for deep routine cleaning.

  • HVAC units will be updated to include the energy efficiency and air flow recommended as preventive maintenance in all schools.  Water refill stations will be purchased for gyms, hallways, and large common areas to replace water fountains. 

How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*
Computer software programs that are matched to identified need through the Renaissance Learning STAR screener will further address learning loss, particularly for students who are in most need of academic tiered supports.  Special education students, students in poverty, and English learners are those with the greatest identified gaps when compared to standards proficiency.  These software programs, such as ELLEVATION, My-ON, Explode the Code, Language Live, Dreambox, and Edgenuity offer differentiated instruction to target individualized student areas of deficiency.  This, when coupled with small group and/or one-on-one instruction, further provide a scaffold of supports for greater indvidual student need. 
How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*

In order to comply with section 427 of GEPA, Scottsboro City Schools will take the following steps to ensure equitable access to , and participation in, the ESSER III program for students, teachers and other program beneficiaries with special needs. 

The Scottsboro City School District understands the statute highlights six types of barriers that can imped equitable access or participation including : race, gender, national origin, age, color , and disability. The district has established policies and procedures to eliminate barriers that may prevent students, teachers, etc. from such access or participation in the ESSER III funded project or activities submitted within the application.

In Scottsboro City Schools, none of the above characteristics impede equitable access or participation in opportunities. 

All students, teachers and employees will have access to the activities under the ESSER III funds as authorized. Various District level personnel participated in the task force committee to establish priority of activities. Students with disabilities and EL students are offered all services in the funding projects. District level staff will assist with ensuring that special accommodations are made to ensure access for all participants and program beneficiaries. 

How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
The LEA maintains records of all fiscal activity along with inventory records for all funding sources including but not limited to ESSER III funding. The LEA has inventory control procedures in place that is in alignment with current district procurement procedures. Each department director that expends funds meets monthly with the Chief School Financial Officer to review current allocations, budgeting, expenditures and appropriation of funding. The CSFO holds public budget hearings to allow input from all stakeholders in regards to all fiscal spending. In addition, during monthly public school board meetings, the CSFO provides current fiscal and budgetary updates. The LEA is regularly monitored by an outside auditor to ensure compliance with EDGAR regulations. The results of these audits are provided during school board meetings that are open to the public. 
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*

The LEA has employed a Parent and Family Community Engagement Coordinator to develop activities that will encourage partnerships between school and home. Each school holds parent workshops on a variety of topics including: student achievement, student social-emotional well-being, mental health, literacy strategies, etc. In addition, the LEA offers in-depth parent workshops focusing on parenting strategies to help develop the whole-child ( behavioral, academic and social-emotional). 

The LEA has an active social media presence for parent information dissemination. In addition, the District distributes a monthly parent newsletter to provide parents information regarding opportunities available at the school and district level. 

The District Social Worker and Mental Health Therapist periodically make home visits to work with individual families depending on the need and identified situation.

The LEA partners with various community organizations including but not limited to : Department of Human Resources, Department of Mental Health, CASA, the Juvenile Court system, Mountain Lakes Behavioral, Three Arts Club, Highlands Medical Center, The Impact Learning Center, HeadStart, etc. The LEA holds two "Lunch and Learn" opportunities for stakeholders to interact with various levels of school and district level personnel while providing an overview of current programs and funding information. 

 

Provide the URL for the LEA Return-to-Instruction Plan.
*http://www.scottsboroschools.net/virtual_resources

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00
Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

The LEA will use ARP ESSER funds to purchase instructional software to address the academic learning loss from the impact of the COVID-19 pandemic. The LEA will purchase the Schoology virtual learning platform for all students grades K-12 to allow students to participate in a comprehensive virtual program during the COVID-19 pandemic. In addition, the LEA will use ARP ESSER funds to purchase the Edgenuity platform for grades 9-12 in order to allow students to be able to participate in individualized instruction for core coursework. In grades K-8, the LEA will utilize Ren-Learn and MyOn intervention and support digital platforms to monitor student progress and support individualized learning plans for student achievement and growth. Other programs to be used include ELLevation, Google, Glimpse, Kami, Explode the Code, Language Live, Dreambox, Screencastify, and Next Up! for student instruction.  The platforms will used during the 2021-22, 2022-23 and 2023-24 school years. Total cost: $797,528.20

1100: (414) $797,528.20


4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER funds will be used to employ student support personnel and teachers to address learning loss and increased social emotional health needs due to COVID-19. The funds will include 2 part time counselor (FTE 1.0), 1 teacher who will assist in support of virtual students  (FTE .5), 1 mental health therapist (FTE .30), 1  general education teacher (FTE 1.0), 1 data manager (FTE 1.0), 1 instructional coach (FTE 1.0), and 1 social worker (FTE 1.0). The teachers, counselors and mental health personnel and data manager will be utilized for the 2021-22 FY , instructional coach will be utilized for three years 2021-24; the social worker will be utilized for a two year period 2021-23. 

 

Total cost : $735,860.00

1100: (010-199) $256,141.50 Salaries | (200-299) $92,928.26 Benefits

2120: (010-199) $64,495.50 Salaries | (200-299) $22,386.58 Benefits

2150: (010-199) $165, 902.80 Salaries | (200-299) $69,102.30 Benefits

2190: (010-199) $46,139.00 Salaries | (200-299) $ 18,764.06 Benefits

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

ARP ESSER funds will be used to purchase desktops, laptops, Newline boards, and Chromebooks to increase academic technology usage and improve student achievement. ARP ESSER funds will also be used to purchase software licenses to Ren-Learn, MyOn, ELLevation, Google, Glimpse, Kami, Explode the Code, Language Live, Dreambox, Screencastify, and Next Up! for student instruction. In addition, funds will be used to purchase non instructional support platforms : SPS, DocuSign, , Microsoft and Sophos. Total costs: $1,409,252.80

1100: (495) $1,149,429.80 Computer Hardware

1100: (414) $88,223 Computer Software 

2190: (414)$171,600.00 Other Student Support 

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER funds will be used to upgrade security camera systems in all schools to assist in contact tracing to mitigate the spread of COVID; install control access doors to mitigate the spread of COVID in high traffic areas; replace and repair HVAC units at the high school; installation of an emergency intercom system within all school campuses within the district to reduce the number of assemblies during the year to ensure proper social distancing and reduce the occurrences of creating large crowds; installation of water refill stations in all schools in addition to athletic facilities at the high school; and two technology servers that will be housed at the central office to increase the internet capacity for student technology devices and filter internet to all schools in the district. 

7900: (545) $65,000 Servers

7200: (515) $ 461,333 Doors/HVAC | (542)  $288,667  Cameras

3100:(494) $20,000 Intercom

3200 : (499) $30,000 Water Refill Stations

 

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, along with aspiring administrators/ teacher leaders in order to build capacity,  support faculty and staff and facilitate the use of best instructional practices while reducing the achievement gap within and across all subgroups including EL, special populations, at risk, homeless, and low socioeconomic. Professional development will be ongoing for the 2021-22,2022-2023 and 2023-2024 school years. Twenty three administrators will participate in PD customized for Scottsboro City Schools by Kids First, LLC. In addition, 10-15 aspiring administrators/teacher leaders will attend the CLAS conferences throughout the 2021-22, 2022-2023 and 2023-2024 school years. Any stipend for participation will be paid outside of contracted hours. Total cost: $150,000

2215: (399) $150,000 Professional Development 

Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00
Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER funds will be used to purchase sanitizing materials for all schools to maintain cleanliness as a precaution against the COVID-19 virus. Total costs: $30,000.00

 

3200: (441) $30,000.00

Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.