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ARP ESSER - Application Details
Pelham City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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Pelham plans to utilize facility upgrade funding to maintain a safe and secure environment. Those funds will be used for enhanced security upgrades and facility upgrades.
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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Pelham City Schools has participated in a deep data dive in which student achievement, attendance, and behavior was analyzed. Through the use of multiple data sources, our strategic plan was revamped so that research based instructional scaffolds are being utilized in Tier I, Tier II, and Tier III. We have revamped our RTI process and trained all PST members including administrators, teachers, special education specialists, ESL specialists, and counselors. We have plans for ongoing supports by instructional staff for classroom teachers, ongoing monitoring of instruction by administrators and central office staff, and professional learning communities for all certified staff.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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All students are eligible to participate in all programs provided by Pelham City Schools. In addition, transportation and meal service is provided to participants of instructional activities beyond the traditional school day.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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This will be monitored through the fiscal management process of Pelham City Schools which includes external and internal audits.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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We will continue our previous family engagement events that we traditionally have (curriculum nights, math and literacy nights, fine arts events, etc); however, this particular funding will be used for family engagement events for our ESL families. We hope to provide activities in which families are provided materials and instructions in how to improve their student's achievement.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *http://pelham.ss16.sharpschool.com/cms/One.aspx?portalId=122384&pageId=32333562 |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSR funds will be used to host the following Summer Enrichment Camps at Pelham Oaks Elementary, Pelham Ridge Elementary, Pelham Park Middle School, and Pelham High School during the Summers of 2022, 2023, and 2024. Elementary and middle camps will run six weeks for four days. High School Camps will run eight weeks. Subjects to be covered are ELA, math, and STEM and will be for all students, including special education students and English learners. We will purchase general supplies, ELA and math manipulatives, and software for credit recovery (Edgenuity) and intervention (Reading Horizons). Total cost: $139,000.00 (Additional costs reflected in ARP ESSR SR)
9130 - [300-399] (Software) Edgenuity for three years = $96,000.00
4120 - [010-199] (Bus Driver Salaries) $30,000.00
4120 - [200-299] (Bus Driver Benefits) $6,048.00
4120 - [300-399] (Mileage for Buses) $6,952.00
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to host after school programs at Pelham Oaks Elementary and Pelham Ridge Elementary during SY2021, SY2022, and SY2023. Students will receive literacy and math instruction related to their individual learning gaps. We will also purchase general supplies. We expect to employ about 10 teachers. Total = $174,000.00
9130 - [010-199] (Salaries) $120,000.00
9130 - [200-299] (Benefits) $24,192.00
9130 - [400-499] (Supplies) $29,808.00
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSR funds will be used to host Extended School Year (ESY) for special needs students at Pelham Oaks Elementary, Pelham Ridge Elementary, Pelham Park Middle School, and Pelham High School during the Summers of 2022, 2023, and 2024. Elementary and middle camps will run six weeks for four days. High School Camps will run eight weeks. Subjects to be covered are ELA, math, and science at Pelham Park Middle School with ESL students. We will employ about 10 teachers/aides and purchase materials and software to effectively run the program to improve student achievement. Total cost: $196,145.00
9130 - [010-199] (Salaries) $120,000.00
9130 - [200-299] (Benefits) $24,192.00
9130 - [300-399] (Software Agreements) $50,000.00
9130 - [400-499] (Materials) $1,953.00
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
ESSR funds will be used to employ four full time substitutes for SY2022 and SY2023 to be utilized when teachers are out due to professional development, COVID requirements, or simply to support teachers in ensuring the fluidity of classroom instructions. Total cost: $175,015.00 | 1100 - [300-399] (Substitutes)
We will employ four interventionists for 2022-2023. Total cost: $376,771.00 | 1100 - [010-199] (Salaries) $281,600.00 | 1100 - [200-299] (Benefits) $95,171.00
We will also utilize the funds for two full time math specialists for 2022-2023. Total cost: $188,386.00 | 1100 - [010-199] (Salaries) $140,800.00 | 1100 - [200-299] (Benefits) $47,586.00
Total Category 1 (Personnel): $740,172.00
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSER funds will be used to purchase Chromebooks, Screencastify licenses for SY2021, SY2022, and SY2023, Learning A to Z for both elementary schools for SY2022 and SY2023 Talking Points translation services for SY2022 and SY2023, Ellevation ESL Monitoring Service for SY2022, SY2023, and SY2024. Total cost: $159,618.00 | 1100 - [300-399] (Software Agreements) $132,000.00 | 1100 - [400-499] (Technology) $6,618.00 | 1100 - [600-699] (Software Licenses) $21,000.00
Chromebooks for Pelham High: $6,618.00
Screencastify license for district for three years: $21,000.00
Learning A to Z for two years: $28,000.00
Talking Points for two years: $56,000.00
Ellevation for three years: $48,000.00
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
ARP ESSER funds will be used to improve network infrastructure and purchase cameras in SY2022; make improvements in CTE labs (furniture, accessibility features) at Pelham Oaks and Pelham Ridge in SY2023; improvements in Education and Training Academy facilities; whiteboard replacements; kitchen renovation at Pelham Oaks. Total cost: $296,090.00
3300 - [400-499] (Non-Capitalized Equipment and Supplies for Repairs) Network infrastructure $46,090.00
1100 - [400-499] (Non-Capitalized Instructional Equipment) Pelham High School CTE Computer Science Lab improvements $20,000.00
1100 - [400-499] (Non-Capitalized Furniture & Fixtures) Education and Training Upgrades $26,000.00
1100 - [400-499] (Non-Capitalized Audio/Video) Whiteboard replacements at Pelham High $4,000.00
3200 - [700-799] (Building Improvements less than $50,000) | 7200 - [500-599] (Capitalized Equipment) Kitchen Renovation at Pelham Oaks: $200,000.00
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
All ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. Total cost: $83,638.00
-Conference 1 Attendance: 8 instructional specialists and 1 administrator will attend the MEGA Conference in July 2022, July 2023, and July 2024 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. The five specialists off contract will also receive stipends.
Conference 1 Total: $52,650.00 | 2215 - [600-899] (Registration) $5,400.00 | 2215 - [300-399] (Travel) $33,732.00 | 2215 - [010-199] (Stipends) $11,250.00 | 2215 - [200-299] (Benefits) $2,268.00
-Conference 2 Attendance: 2 instructional specialists and 1 administrator will attend the Future of Educational Technology Conference in February 2022 to be provided professional development from national experts in utilizing technology to meet students' instructional needs. Travel costs will include hotel, per diem, and airfare.
Conference 2 Total: $8,400.00 | 2215 - [600-899] (Registration) $1,200.00 | 2215 - [300-399] (Travel) $7,200.00
Participation for Pelham Oaks Elementary and Pelham Ridge in Powerful Conversations Network for SY2022 and SY2024. Total cost: $20,800.00
2215 - [600-899] (Registration) $16,000.00 | 2215 - [300-399] (Travel) $4,800.00
Membership for four district math specialists to participate in National Council for Teachers of Mathematics for SY2021, SY2022, and SY2023. $149.00 per year for four people for three years | 2215 - [600-899] (Registration) $1,788.00
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
ARP ESSER funds will be used to purchase assessment supplies and materials to provide instructional supports and increase and monitor student achievement. These will include curriculum materials for all content areas for SY2021, SY2022, SY2023, and August of SY2024. Total cost: $742,361.00
1100 - [300-399] (Software Agreements) - K-6 Ready Classroom Math: $345,000.00
1100 - [400-499] (Materials & Supplies) -7-12 HMH Resources - Math Textbooks & Workbooks: $149,709.00
1100 - [400-499] (Materials & Supplies) -K-8 iReady Resources 2022 and 2023: $165,652.00
1100 - [400-499] (Materials & Supplies) -9-12 Mock ACT Testing: $30,000.00
1100 - [400-499] (Materials & Supplies) -K-12 math manipulatives: $12,000.00
1100 - [400-499] (Materials & Supplies) -K-12 literacy manipulatives: $12,000.00
1100 - [400-499] (Materials & Supplies) -K12 science manipulatives: $24,000.00
2130 - [400-499] (Assessment Supplies & Materials) -K-12 assessment supports (bilingual dictionaries, white boards, planning documents): $4,000.00
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
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AARP ESSER funds will be used to purchase family handouts and resources for ESL parent nights in SY2021, 2022, 2023, and August 2024. We will host two events in 2021-2023 and one in August 2024. The resources will be used to assist parents in supporting their students' instruction. Total Cost: $10,000.00 | 2190 - [400-499] (Supplies and Materials) $10,000.00
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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Walkie Talkies so Pelham Ridge Elementary may communicate regarding student needs in an urgent manner. Total cost: $4,700.00 | 2190 - [400-499] (Supplies and Materials) $4,700.00
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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