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ARP ESSER - Application Details
Troy City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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Troy City Schools will utilize ARP ESSER funds to improve air quality in all facilities by replacing outdated air conditioning units. Funds will also be used to remove all existing carpeting and install hard surface floors that can be sanitized more frequently. Needed roof repairs will be made to eliminate mold and contagions, and a condemned building will be removed to eliminate a source of pests that can carry infections. Troy City Schools will also contract with after hours janitorial staff and purchase janitorial supplies and PPE.
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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Troy City Schools will hire six intervention teachers, 5 instructional coaches, an additional math teacher, and contract tutoring services to greatly increase the availability of small group instruction during the school day. This small group instruction will be data driven to analyze and respond to unique student needs. Additionally, after school tutoring by certified teachers will be available to all students after school hours to continue closing learning gaps. Instructional software, supplies, and textbooks to specifically target individual learning needs will be purchased as well.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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All students will participate in benchmark testing three times each year to uncover learning gaps that may not be apparent from typical classroom interactions. Our mental health services coordinator, social workers, and school counselors will continually assess students for signs of emerging issues at school or at home.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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The CSFO will provide monthly budgetary printouts outlining how ARP ESSER funds are budgeted and what has been spent in each category to date. The ARP ESSER budget will be presented at our annual public budget hearings.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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The public budget hearings along with all district community stakeholder and parental involvement committee meetings will discuss the use of ARP ESSER funds and all suggestions for amendments will be considered. Troy City Schools will engage with families and communities at least every six months.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://www.troyschools.net/site/default.aspx?PageType=3&ModuleInstanceID=8015&ViewID=7b97f7ed-8e5e-4120-848f-a8b4987d588f&RenderLoc=0&FlexDataID=7888&PageID=1 |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSER funds will be used to purchase chrome books, instructional software licenses to include Edmentum, Lexia, and Symphony Math, intervention instructional supplies to include SPIRE, Sonday System, and VMath, and additional course texts to increase the depth of student learning for summer learning camps in reading and mathematics in Troy City Schools. All software licenses will expire before September 30, 2024. Total cost: $882,621.45
1100 [300-399] (Software Licenses) $300,000.00 | 1100 - [400-499] (Materials and Supplies) $490,000.00 | 1100 [400-499] (Technology) $92,621.45
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to fund after school tutoring by 10 certified teachers in two hour sessions three days each week during the 2022-2023 and 2023-2024 school terms. Stipends are being provided after employees' contracted time. ARP ESSER funds will also be used to support the after school tutoring programs through the purchase of instructional software licenses including Edmentum, Lexia, and Symphony Math with subscriptions to end by 9/30/2024, intervention consumable supplies to include SPIRE, Read 180, Sonday System, V Math, and Inside Algegra, and non capitalized computer hardware including interactive panels and devices for after school tutoring program. Troy City Schools will also purchase general supplies to support after school tutoring such as pencils, notebooks, glue, color pencils, copy paper. Total cost: $987,453.55
1100 - [010-199] (Salaries) $80,000.00 | 1100 - [200-299] (Benefits) $16,128.00 | 1100 - [400-499] (Materials and Supplies) $657,700.40 | 1100 - [300-399] (Software) $233,625.15
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
ARP ESSER funds will be used to employ a system-wide parental involvement coordinator (1.0 FTE) to increase our responsiveness to parents amid the continuing COVID-19 pandemic and a system-wide STEM facilitator (1.0 FTE) to assist teachers with the use of STEM technology to close achievement gaps during the 2021-2022, 2022-2023, and 2023-2024 school terms. Funds will also be used to fund 6 intervention teachers-5 elementary and one secondary (6 FTEs), 5 instructional coaches-1 secondary math coach, 1 secondary reading coach, 1 upper elementary reading coach, and 2 elementary math coaches (5 FTEs), and 1 secondary math teacher (1 FTE) for the 2023-2024 school term. Troy City will use ARP ESSER funds to provide a 25 day contract extension for the K-3 reading coach (0 additional FTE) for the 2023-2024 school term analyze data and plan for full implementation of the Alabama Literacy Act as well as to fund teacher stipends at Charles Henderson High School and Charles Henderson Middle School to work after contract hours 5 days a week on instructional planning and student support as well as to provide a stipend to our high school theatre director for rehearsals and performances held after contracted time. ARP ESSER funds will be used to employ a nurse's aide on an hourly contract basis to support our existing school nurse at Troy Elementary. Funds will be used to pay 12 certified teachers-8 elementary and 4 secondary an hourly rate of $35 to teach summer school four days per week for 4 weeks the summers of 2022, 2023, and 2024 at Troy Elementary School in grades 4-6 and at Charles Henderson High School. ARP ESSER will fund additional contract hours for 3 janitorial staff for 3 hours each staff member each week to help mitigate the spread of COVID-19. during the 2021-2022, 2022-2023, and 2023-2024 school terms. (See job description in Related Documents section.) Total cost: $1,449,522.29
1100 - [010-199] (Salaries) $778,526.75 | 1100 - [200-299] (Benefits) $263,190.55
2290 - [010-199] (Salaries) $250,140.00 | 2290 - [200-299] (Benefits) $105,001.74
3200 - [010-199] (Salaries) $38,000.00 | 3200 - [200-299] (Benefits) $7,660.80
2140 - [010-199] (Salaries) $6,500.00 | 2140 - [200-299] (Benefits) $502.45
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. Funds will also be utilized to upgrade the district wifi connectivity and servers as well as provide copiers at each school and central office to print packets for parent engagement/learning support, after school tutoring, summer learning, and remote learning for younger grades. ARP ESSER funds will purchase subscriptions instructional software such as MyOn, Lexia, Symphony Math, Read 180, and Starfall. (all subscriptions will expire and technology infrastructure work will be completed prior to September 30, 2024). Funds will be utilized to purchase cameras for each school to document student learning activities and increase parental engagement. Total cost: $1,864,378.15
1100 - [400-499] (Technology) $707,378.15
7200 - [500-599] (Technology Infrastructure) $1,000,000.00
2220 - [400-499] (Supplies) $7,000.00
2210 - [500-599] (Copiers) $110,000.00
2312 - [500-599] (Copiers) $40,000.00
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
ARP ESSER funds will be used to replace and repair 50 aging HVAC systems system wide, replace the roof on a building at Charles Henderson High School to prevent mold, remove all carpeting in schools system wide and install hard floor covering to allow for greater sanitation, facility maintenance to remove a dilapidated building that is a source of pests at Charles Henderson High School, fence the playground at our Early Childhood Center to increase student safety, and to replace 7 rolling doors and update 30 windows at the Troy Pike Center for Technology to improve air quality. All services will be completed by 9-30-2024. Total cost: $1,307,763.38
7200 - [500-599] (Facility Improvements) $1,148,763.38
3300 - [600-899] (Facility Maintenance) $159,000.00
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas to include training in webpage updating, computer science coursework, Project Lead the Way, and consultant guest speakers addressing proficiency scales, high impact instructional strategies, vertical alignment of curriculum, and student motivation. Professional development will be provided during teacher inservice days, professional development days, or planning periods. The travel budgeted is to bring the consultants to our campus to work with our staff. All funds will be expended before September 30, 2024. Total cost: $578,000.00
2215 - [300-399] (Consultants) $552,000.00 | 2215 - [600-899] (Travel) $26,000.00
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments such as ACT, AP Exams, and aimswebPlus as well as instructional supplies for prekindergarten students including Gold Strategies supplies and additional course textbooks for students. All services will be purchased by the end of the 2023-2024 school term.
Total cost: $359,735.00
1100 - [400-499] (Textbooks) $94,735.00
9140 - [400-499] (PreSchool Supplies) $100,000.00
2130 - [300-399] (Assessments) $165,000.00
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Enrichment
ARP ESSER funds will be used to purchase non-instructional supplies in support of fine arts and physical education including multimedia art supplies, theatre department supplies, band instruments, and student physical education equipment district wide as well as dual enrollment through TROY University, Lurleen B. Wallace Community College, Enterprise State Community College, and Trenholm State Technical School for high school students. Registration will be used to pay student course registrations and transportation funds will be used to bus students to LBW or ESCC as needed. All funds will be expended before September 30, 2024. Total cost: $512,500.00
2190 - [400-499] (Theatre Program Supplies) $2,500.00
1100 - [400-499] (Visual Art, Music, and Physical Education Supplies) $400,000.00 | 1100 - [300-399] (Registration) $107,500.00 | 1100 - [600-899] (Travel) $2,500.00
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Transportation
ARP ESSER funds will be used to purchase 3 additional school buses to allow for greater social distancing during transport. All funds will be expended before September 30, 2024. Total cost: $300,000.00
4150 - [500-599] (buses) $300,000.00
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Community Partnerships
ARP ESSER funds will be used to fund community partnerships between Troy City Schools and the community groups Common Ground, OCAP HeadStart, and the Boys and Girls Club. These partnerships will include purchasing instructional supplies to support the work of these organizations and contracting with our teachers after contract hours to provide additional onsite tutoring for Troy City Schools students enrolled in Common Ground and Boys and Girls Club. Total cost: $250,000.00
2190 - [400-499] (Supplies) $125,000.00 | 2190 - [300-399] (Purchases Services) $125,000.00
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Janitorial and PPE
ARP ESSER funds will be used to purchase janitorial supplies, PPE, and contract cleaning services to help mitigate the spread of COVID-19. All funds will be expended before September 30, 2024. Total cost: $90,163.97
3200 - [300-399] (Purchased Service) $40,000.00 | 3200 - [400-499] (Supplies) $30,163.97
2140 - [400-499] (Supplies) $20,000.00
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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