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ARP ESSER - Application Details
Oneonta City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*

Oneonta City Schools is increasing efforts to maintain a high level of cleanliness by increasing our custodial staff by two additional 197 day custodians and ensuring they have proper sanitizing supplies.  In the event the positivity rate reaches a level of heightened concern, we will contract with a cleaning service to conduct a thorough disinfecting of our facilities.  Additionally, to prevent the spread of viruses, bathroom fixtures will be converted to touchless water faucets, soap dispensers, and paper towel dispensers.  Student access to our water fountains has been restricted and students are encouraged to bring their own water bottles.  We plan to install additional water bottle filling stations in student areas.  If we determine indoor air quality as an issue, then appropriate steps will be taken to make improvements.  We have also adjusted how our students enter into the school in an effort to reduce students gathering in large common areas.  The intermixing of student groups throughout the day has been reduced whenever feasible.

 

How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*
To ensure that our interventions appropriately serve all student subgroups, we will conduct annual evaluations of the impact of our funding and our intervention plans.  Students will participate in formative assessments and the data from those along with valuable input from teachers will drive the intervention supports delivered to our students.  Extra support will be provide to any student with additional needs.  As more formative data is gathered, interventions will be continually evaluated for effectiveness and appropriateness, and then adjusted to help the student reach optimal gains.
How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
Oneonta City Schools assures that students, teachers or other beneficiaries, regardless of gender, race, color, national origin, disability, or age, will have equal access to programs supported within the ESSER III program.   
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
Our LEA will determine measures regarding each activity supported within our ESSER III programming.  These measures will be annually reviewed to determine the effectiveness of each activity and will be reviewed by our District Leadership team and will be reported to annually to our Federal Programs Advisory Committee.
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
In an effort to engage parents in a meaningful way, multiple approaches will be used.  To give everyone and opportunity for input, annual surveys will be made available to help identify stakeholder priorities.  To further develop the prioritized areas, stakeholder teams such as Federal Programs Advisory Committee and District Leadership Team, will review the survey results and analysis as ongoing planning and evaluating of our ESSER III program occurs.
Provide the URL for the LEA Return-to-Instruction Plan.
*https://www.oneontacityschools.com/

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER funds will be used to partner with other federal and state funds to provide a high quality summer learning and enrichment opportunities.  The ARP ESSER funds will be specifically used to provide students with books to promote literacy and promote attendance.  Books will be mailed directly to student homes and given out to students during summer camps.  This would allow students to have access to high quality reading opportunities not available to students due to school and community library closures and student accessibility.  Total Costs:  $107,805.72

1100-400:499 Instructional Materials/Supplies $107,805.72

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).
ARP ESSER funds will be used to employ three part time retired elementary teachers (0.0 FTE) to provide tutoring support at the elementary level for the 2021-2022, 2022-2023, and the 2023-2024 school years.  At the middle and high school level, an intervention teacher hired with ESSER II funding (1.0 FTE) will be extended and hired for the 2023-2024 school year.  Teachers will work with students to provide increased access to direct instruction to overcome achievement gaps caused by interrupted or missed instruction.  Each school, as part of the master schedule, as a designated block of time for intervention teachers to provide additional small group and direct instruction to students without loss of regular classroom instructional time. In addition to the scheduled block of time, intervention teachers also work in the classroom to provide additional small group instruction and direct instruction.  The small group instruction and direct instruction increase student access to needed subject area support from a certified teacher, without loss of regular classroom teacher instructional time.  Students will be served five days a week based on need determined by student data.  Teachers will focus on math, reading, and any special service needs.   Job descriptions are loaded in the document library in 2022 Documents, ESSER ARP, Job Descriptions.  Total Cost: $184,121.28


1100-10:199 Salaries $163,652.00, 1100-200:299 Fringes $20,469.28

4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER funds will be used to employ an elementary EL instructional paraprofessional (1.0 fte) for the 2021-2022, 2022-2023, and 2023-2024 to provide additional instructional support under the guidance of our EL teacher.  An additional technology technician (1.0 fte) for the 2021-2022 will be hired to assist with the increased demand on instructional equipment maintenance.    Two additional cleaning staff will be hired (2.0 fte) for the 2021-2022, 2022-2023, and 2023-2024 to provide additional cleaning, sanitizing, disinfecting to the schools.  Two full time instructional substitute teachers (2.0 fte) for the 2021-2022, 2022-2023, and 2023-2024 will be hired to address the increased teacher absences.  Job descriptions are loaded in the document library in 2022 Documents, ESSER ARP, Job Descriptions.  Total Cost: $575,197.99

1100-010:199 $163,527.00, 1100-200:299 $117,437.42, 2200-010:199 $62,010.00, 2200-200:299 $30,969.50, 3200-010-199 $120,738.00, 3200-200:299 $80,516.07

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

ARP ESSER funds will be used to purchase subscriptions to Project Wisdom, Screencastify, Kami, Pear Deck, Edpuzzle, Explain Everything, Quiziz, Canva, Creative Learning Systems to improve communication, engagement and the delivery of standards based instruction through technology (all subscriptions will expire prior to September 30,2024).  Total Cost: $92,337.00

1100-400:499 $92,337.00

 

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER funds will be used to install a voice enhancement system in 6 elementary classrooms to improve students achievement and engagement. To improve indoor air quality, services will be hired for mold remediation, asbestos mitigation, and air conditioner improvements. Environmental cleaning services will be hired to conduct a thorough sanitizing and disinfecting of our school in the event of a school closure. Touchless water fixtures, soap dispensers, and paper towel dispensers will be installed in the school to reduce the spread of germs. Total Cost: $163,915.76

1100-400:499 $10,800.00, 3200-300:399 $110,116.00, 3200-400:499 $42,999.76

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

ARP ESSER funds will be used to provide additional professional development to teachers and administrators on supporting EL students to achieve English Language Acquisition using a consulting service. Total Cost: $3,000  

2215-300:399 $3,000.00

 

Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

ARP ESSER funds will be used to purchase IReady math and reading curriculum materials and assessment for the elementary, middle and high school.  All subscriptions will end by September 30, 2024. Total Cost: $168,257.25

1100-400:499 $154,757.25, 2215-300:399 $13,500

Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

Category: Mental Health Services

To address the heightening need for student support, Oneonta City Schools will contract two Mental Health Therapists from Jefferson Blount St. Clair Mental Health Services to serve students in a school based counseling program. Total Cost: $165,000

2120-300:399 $165,000.00

Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
Indirect Costs have been coded as 6190-910 $8,417.00


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.