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ARP ESSER - Application Details
Dothan City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*

DCS plans to implement prevention and mitigation strategies to continuously and safely operate schools for in-person learning through our reopening plan, procedures, and protocols. The District will plan and implement strategies to provide its students with the most appropriate and meaningful learning atmosphere possible. To ensure the quality of instruction and learning, administration, teachers, students, parents and community will share expectations and decisions will be driven in regards to what is best for the district and the community. The plan outlines screening protocols, health protocols, sanitizing and disinfecting, physical health and well-being, social and emotional wellbeing of students, child nutrition guidelines, a daily schedule to reflect suggestions from CDC and ADPH. Additionally, the plan includes guidance on health services, transportation, and other pertinent information for students to return to in-person learning. DCS will make decisions concerning physical distancing, mask-wearing, and contract tracing as data and information becomes available about COVID-19 cases from local public health officials, school nurses, and the ADPH. The school district will implement other protocols if it becomes necessary. The Superintendent and each school administrator will communicate any changes in the plan and protocols to teachers, students, families, and community members. DCS may modify this guidance based on changes to the ADPH and CDC guidance Recommendations or as conditions may warrant. The plan is fluid and subject to change due to data from the county and each school.


How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

DCS will ensure that all materials, strategies and services are evidenced-based. Interventions must meet the definition of high quality and be appropriate to address all academic, social, emotional, and mental health needs for all students impacted by the COVID-19 pandemic. All subgroup data will be analyzed to include subgroups from different ethnic backgrounds, children from low-income families, children with disabilities, English Learners, gender, migrant students, homeless students, and any child in foster care. Each individual school will conduct a Needs Assessment that will help identify the areas of academic, social emotional, and mental health needs of their students. Subgroup data will be disaggregated and individualized. Each school's ACIP will have goals, strategies and action steps to support the learning needs of identified areas and groups of concern. Each school will monitor progress through monthly data meetings that will work in conjunction with the Response To Intervention Process in place. Additional data components to be utilized will be survey data, school assessments, state assessments, individual student plans and status of health and operation of the community and families.


How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*

DCS continues to plan, monitor and adjust to challenges and barriers created by COVID-19. It is the goal of the District to utilize and maximize ESSER and GEER funding to create equal access to participation in activities and lessen barriers for all students, teachers, and other program beneficiaries with special needs. 

  • The District will ensure that no student or teacher will be denied participation based on gender, race, national origin, color, disability or age in the participation of activities. · 

  • Cleaning schools and providing schools, classrooms, teachers and students with sanitizing solutions to prevent the spread of COVID-19. ·

  • The district will provide teleconferencing and classroom management software to teachers for virtual delivery in the event online learning is needed. · 

  • The district will provide a program that addresses individual needs for language learning.  

  • School embedded mental health services will be continued and expanded for families and teachers. · 

  • General classroom materials and supplies will be purchased by the District. ·

  • Professional Development will be provided for staff K-12 to address learning loss. · 

  • An assessment suite will be provided for grades K-8, 9-12 that illuminates student learning through research backed measures of performance, including an adaptive Diagnostic Growth Monitoring, and Standards Mastery. 

How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*

The Assistant Superintendent, Division of Accountability and Compliance will review monthly expenditures with budget analysis reports. All purchase orders will be reviewed and approved by the Assistant Superintendent, Division of Accountability and Compliance and CSFO before approval. CSFO will monitor the expenditures and revenues posted to financials for accurate coding and expenditure amounts. All financials are posted to the LEA website monthly for community access. 


How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*

DCS will actively request input from the community and families within the district. The District acknowledges the importance of stakeholder input and understanding of the utilization of ARP ESSER and other relief funds. Parent and community input will be solicited through surveys and representation on school and district advisory committees. Initial plans, as well as amendments, for each funding source will be shared at public budget hearings, Federal Advisory Meetings, community organization meetings and publicly posted on the District’s website. Individual schools will gather input from their stakeholders during their quarterly ACIP meetings and other school-initiated connections between the school and the home. Input from parents, families, and community will be recognized and considered when creating events to engage and support families during these challenging times. In the event traditional channels of engagement are interrupted, the District will develop emerging best practices like connecting virtually, provide teaching toolkits, access to classroom management systems, and providing parent/school to home liaison for troubleshooting and technical issues.


Provide the URL for the LEA Return-to-Instruction Plan.
*https://www.dothan.k12.al.us/domain/1848

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00
    • ARP ESSER funds will be used to host a Summer Reading Academy for grades K-3 during the Summer of 2022  where breakfast, lunch, and transportation will be provided.  The purpose of the Summer Reading Academy is to support students in their journey to reading proficiency by fostering a love of literature partnered with sound foundational literacy skills. The camp will run for approximately five weeks for four days a week. Instructional components to be covered are dialogic reading, Heggerty phonemic awareness, and Reading Horizons. The Summer Reading Academy will be staffed with administrators, CNP workers, nurses, teachers, instructional aides, bus drivers, and bus aides.  Total Cost: $660,149.89

    • ARP ESSER funds will be used to host a Summer School for grades 4-12 during the Summers of 2022 &  2023.  The purpose of a Summer School for grades 4-12 is to provide an opportunity for students to master standards that were not learned through the course of the school year.  Summer School will run for approximately six weeks for four days a week. The teachers will support students through digital learning experiences using IXL, Odysseyware, and Edgenuity. The Summer Reading Academy will be staffed with administrators, nurses, teachers, and instructional aides.  Total Cost: $333,426.01

    • ARP ESSER funds will be used to employ one RTI/Summer School  Coordinator (see Job Description Central Office Coordinator) (FTE 1.0) who will develop specific-aligned tools to measure appropriate duration, quality, and intensity to support student’s success in the identified gaps or deficit areas. Due to the significant amount of learning loss we foresee our summer program being larger than a typical year.  This individual will be directly responsible for the development and supervision of the summer program. They will monitor interventions delivered through direct instruction and their effects across content and grade level.  They will also assist in designing master schedules to allow time for educators to provide daily instruction time in foundational skills and concepts.  Total Cost: 233,079.24

    • ARP ESSER funds will be used for additional summer employment to increase a 9-month psychometrist to a 10 month for testing. Due to the significant loss in instruction, we fell behind in our evaluation process of our most at-risk students and determine if they need additional services through Special Education.  Funds are budgeted for two years. Total Cost: $12,013.98

    • ARP ESSER funds will be used to purchase Wifi Hotspots. During the summer program, we will have some students that will be virtually attending due to COVID or medical illness. This will allow them to regain their credits from home since they had a significant loss of instruction.  $87,704.39

    • 1100 (300-399) Other Purchase Service $87,704.39  

    • 1100 (400-499) Instructional software and materials $305,886.07

    • 2130 (010-199) Other Compensation $9,990.00 

    • 2130 (200-299) Benefits $2,023.98

    • 2210 (010-199) Salaries $177,796.48

    • 2210 (200-299) Benefits $55,282.76 

    • 9130 - (010-199) Salaries $455,038.32

    • 9130 - (200-299) Benefits $92,172.55

    • 9130 - (300-399) Transportation Services $95,478.96

    • 9340 - (300-399) CNP Services $45,000.00

    Total $1,326,373.51


Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

NA


Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).
    • ARP ESSER funds will be used to provide 34 intervention teacher units (FTEs 22.54) (see Job Description Teacher). These individuals will be able to provide Tier II and III instruction by pulling the student into small groups or one on one. This is a necessary service due to the significant loss of instruction our students have had due to COVID and virtual school settings. Research shows that small groups and one on one instruction can help with closing the gap and regaining learning loss. Finally, the ARP ESSER funds will provide 28 part-time tutors(see Job Description Instructional Aids). These individuals will deliver Tier 2 and 3 instruction for our most at-risk students. The instruction is delivered in a 3 to 1 ratio or less. These funds have been budgeted for two years.  Total Cost: $3,711,915.69

    • 1100 - (010-199) Salaries $2,796,519.67

    • 1100 - (200-299) Benefits $915,396.02

    Total $3,711,915.69

     



4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00
      • ARP ESSER funds will be used to employ 1 Special Education Transition Aide (FTE 1.0)(See Job Description Instructional/Clerical Aide). Beginning at age 16, a student's IEP must include a statement of needed transition services, including appropriate measurable postsecondary goals based upon age-appropriate transition assessments related to training, education, employment and, where appropriate, independent living skills. Funds are budgeted for two years. Total Cost: $71,696.96

      • ARP ESSER funds will be used to employ one Secondary Coordinator (FTE 1.0)(See Job Description Central Office Coordinator).  Who will help provide secondary teachers with a curriculum or program that includes scope and sequence of instruction and lessons to use when teaching prerequisite skills.  They will also help with core instruction, intervention, course descriptions and codes, pacing guides, data analysis and dual enrollment. Funds are budgeted for two years. Total Cost: $229,306.80

      • ARP ESSER funds will be used to employ one Special Education School Instructional Specialist (FTE 1.0)(See Job Description Instructional Coach) who will serve as a district wide Special Education Instructional Coach, lead professional development to address areas of weakness as determined by walk-through observations, teacher mentor, and monitor district wide ESS instructional practices. Funds are budgeted for two years. Total Cost: $174,777.51

      • ARP ESSER funds will be used to employ one CTE Workforce Coordinator (FTE 1.0)(See Job Description Central Office Coordinator).  The CTE Workforce Development Coordinator will implement and oversee the Dothan Tech Workforce Academy Initiative.  This initiative will be the development and partnership with local businesses in the placement of students for work based learning opportunities.  This person will manage the Work Based Learning teacher at Dothan Tech.  The CTE WD Coordinator will work with the DACC and local businesses in bringing industry into all CTE programs grades 7 - 12.  The CTE WD Coordinator will be the point person to collaborate and implement the Liberty Learning initiative at DHS.  This person will also work with elementary schools in conjunction with Bright Key in regards to career exploration and industry exposure to elementary students.  The CTE WD Coordinator will also be assigned building administration duties by the Dothan Tech Principal.  The CTE WD Coordinator will be responsible for initiating industry tours for all CTE programs throughout each school year.  The CTE WD Coordinator will organize and implement 6th grade and 9th grade student recruitment visitation to Dothan Tech annually. Funds are budgeted for two years. Total Cost: $214,858.00

      • ARP ESSER funds will be used to employ one Professional Development Coordinator (FTE 1.0)(See Job Description Central Office Coordinator)  who will engage staff in professional learning that provides differentiated instructional strategies.  Offer professional learning that will focus on building teachers capacity as they work to increase academic knowledge in the content areas. Also provide educators the option to explore how to make content comprehensible by building opportunities through purposeful scaffolded and differentiated tasks and embrace the background knowledge and experiences brought to the classroom. Funds are budgeted for two years. Total Cost: $232,425.60

      • ARP ESSER funds will be used to employ one Elementary Coordinator (FTE 1.0)(See Job Description Central Office Coordinator).  Who will help provide elementary teachers with a curriculum or program that includes scope and sequence of instruction and lessons to use when teaching prerequisite skills.  They will also help with core instruction, intervention, course descriptions and codes, pacing guides, data analysis and dual enrollment. Funds are budgeted for two years.  Total Cost: $244,219.30

      • ARP ESSER funds will be used to provide 12 Class Size Reduction Teacher units (FTEs 7.50)(see Job Description Teacher). With these additional units we are able to lower the number of students in a class which allows Tier I instruction to be addressed in a more efficient method. Research shows that lower classes can help with closing the gap and regaining learning loss. In addition, the ARP ESSER funds will provide 13 Behavior Interventionist (FTEs 12.5)(see Job Description Instructional/Clerical Aide). These individuals will assist families and students with their integration back into face to face instruction. Families and students will have an adjustment period and these positions will provide more support to the schools so learning loss can be addressed.  Total Cost: $1,898,690.40

      • ARP ESSER funds will be used for a Specialized ABA Preschool unit that would address behaviors directly correlated to the social-emotional needs within the students' developmental domains.  The unit will have 1 teacher (FTE 1.0) (See Job Description Teacher), 2 aides (FTE 2.0) (See Job Description Instructional/Clerical Aide) and serve up to 8 children. Funds are budgeted for two years. Total Cost: $302,067.74

      • 1100 (010-199) Salaries $1,252,420.06

      • 1100 (200-299) Benefits $629,660.65

      • 2210 (010-199) Salaries $830,934.00

      • 2210 (200-299) Benefits $264,653.21

      • 9140 (010-199) Salaries $ 266,950.00

      • 9140 (200-299) Benefits $ 123,424.39

      Total $3,368,042.31


Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00
      • RP ESSER funds will be used to purchase PowerSchool Online Enrollment Platform and Wifi Hotspots to enhance communication options with students and families through a variety of resources, tools, options, etc.  Finally it will be used to purchase a Classroom audio enhancement system.  Ensuring every student receives proper volume and clarity of instruction and can understand what is being taught can already be a challenge with the normal background noise of a classroom environment.  With teachers needing to speak from under a mask, classroom audio solutions become an essential aid in student education.  Recent research has demonstrated that students with normal hearing ability benefit from the use of classroom amplification systems.  Amplification systems allow teachers to control, stabilize, and equalize the background noise at all locations within the classroom.  Studies have found positive effects for students in amplified classrooms, including improved academic achievement and speech perception and increased on-task behavior.  Positive outcomes using amplifications systems can only be achieved when the existing classroom instruction is effective.  Budgeted for two years. Total Cost: $302,341.30

      • 1100 (300-399) Other Purchase Services (Wifi Hotspots) $80,341.30

      • 1100 (400-499) Instructional Software and Equipment (Audio Enhancement)  $150,000.00

      • 2190 (400-499) Non-Instructional Software (Online Enrollment Platform - PowerSchool) $90,000.00

      Total $302,341.30





Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00
  • ARP ESSER funds will be used to make upgrades to HVAC for air quality which includes air purifiers, install vinyl flooring and remove carpet to help reduce the risk of virus transmission. Budgeted for two years. Total Cost: $8,190,000.00

  • 3200 (300-399) - Other Purchase Services (Flooring) - $190,000.00 / 7200 (500-599) Building Improvements (HVAC)- $8,000,000.00

Total $8,190,000.00


 


Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00
  • ARP ESSER funds will be used for stipends for Summer Professional Development for the new Math course of study, Professional development for Reading Horizons, Heggerty Training, Map (K-8) Assessment training, Character Counts Curriculum and training, Youth Mental Health First Aid training and CTE Training. Budgeted for two years.   Total Cost: $580,500.00

  • 2215 - (400-499) - Training Materials - $ 2,620.20 / 2215 - (010-199) - Other Compensation - $355,525.79 / 2215 - (200-299) - Benefits - $71,354.01 / 2215 - (300-399) - Staff Educational Services - $ 151,000.00

Total $ 580,500.00


Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00
    • ARP ESSER funds will be used to purchase textbooks, Map K-8 assessments, CTE equipment such as Epson SureColor F2100 printer and supplies, Lincoln Welding Machine.  Equipment and technology are essential elements of high quality CTE programs as defined in ACTE's comprehensive, research-based Quality CTE Program of Study Framework.  Budgeted for two years. Total Cost: $430,688.60

    • ARP ESSER funds will be used to employ a District wide Testing Team to relieve school Counselors so they can address mental health of students and faculty.   The Assessment Team will consist of a 1 coordinator (FTE 1.0) (see Job Description Central Office Coordinator) who will oversee all state and benchmark assessments within the district.  Three supervisors (FTE 3.0) (see Job Description Central Office Supervisor; the Supervisors job description is pending board approval) will be assigned to a specific state assessment and will coordinate with the building test coordinators in developing , implementing, monitoring, and reporting of both state assessment and benchmark testing. Budgeted for two years. Total Cost: $856,542.17

    • 1100 (400-499) Instructional Materials, Equipment and Textbooks $390,688.60

    • 2130 (010-199) Salaries - $ 651,764.54

    • 2130 (200-299) Benefits - $ 204,777.63

    • 2130 (400-499) Testing Supplies (MAP) $ 40,000.00 

    Total $ 1,287,230.77


Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
    • ARP ESSER funds will be used to employ twelve additional Parental Involvement Specialists (FTE 7.5) (see Job Parental Involvement Specialist), one retired Parental Involvement Specialist on contact and one Behavior Specialist (FTE 1.0) (see Job Description Behavior Specialist) that will provide social and emotional support to our students and families.  They will identify and collaborate with families and communities in engaging families as partners in their children's education and strengthen the relationships between home, school, and community.  Send surveys to parents and community members about the strengths, talents and services they possess and are willing to share with the school.  Identify a liaison to cultivate and coordinate these partnerships. Budgeted for two years. Total Cost: $1,115,029.01

    • ARP ESSER funds will be used to employ one district Bright Key Coordinator (FTE 1.0)(See Job Description Bright Key Resource District Coordinator) and two Bright Key School Coordinators (FTE 2.0)(See Job Description Bright Key Resource School Coordinator).  Bright Key is a community schools program for Dothan City Schools dedicated to meeting the comprehensive needs of every student.  We focus on fostering growth by considering all facets of a student's life that includes his/her family, school and community.  We believe the success of this program can only be accomplished by listening to the parents, teachers and community members and by acting on the needs of those stakeholders. Budgeted for two years. Budgeted for two years. Total Cost: $446,251.29

    • ARP ESSER funds will be used to purchase school supplies for students.  Due to the financial impact the pandemic has caused this will provide school supplies to students at no cost to families.  Budgeted for two years.  Total Cost: $40,000.00

    • 1100 - (400-500) - Instructional Supplies - $40,000.00 / 2190 - (010-199) - Salaries - $981,927.20 / 2190 - (200-299) - Benefits -$ 393,803.59 / 2210 - (010-199) - Salaries - $138,274.00 / 2210 - (200-299) - Benefits - $47,275.51

    Total $1,601,280.30


Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
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  •  
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  • ARP ESSER funds will be used to employ one Mental Health Coordinator(FTE .59) (see Job Description Mental Health Services Coordinator) who will identify and address disruptions to students' mental and emotional health, social systems of support, and learning environments while requiring a new focus on social emotional well-being.  They will provide a tiered referral process to target supports based on individual student's needs.  Budgeted for two years. Total Cost: $113,399.14
    • ARP ESSER funds will be used to employ four additional nurses (FTE 4.0) (see Job Description Licensed Registered Nurse and Licensed Practical Nurse) and 1 Healthcare Liaison (FTE 1.0) (see Job Description Healthcare Liaison) to help with Covid needs and CDC guidelines. Budgeted for two years.  Total Cost: $521,831.53

    • ARP ESSER funds will be used to provide an Employee Assistance Program provides up to three confidential counseling sessions to help staff and immediate family with grief and loss, stress management, alcohol/substance use, marital/relationship issues, anxiety, depression, anger management, family conflicts, work-life balance, behavior change, personal growth and trauma. Budgeted for two years.  Total Cost:$38,000.00

    • ARP ESSER funds will be used for S4 Services (Supplemental Services 4 Student Success) Dothan City Schools collaborates through a partnership with the local mental health facility, SpectraCare to provide on-site mental health services including preventative and crisis interventions.  All services are provided in a quiet, private, and confidential space in each school. Students or parents are not billed for this service. Budgeted for two years.  Total Cost: $666,000.00

    • ARP ESSER funds will be used to purchase medical supplies to help with Covid needs and CDC guidelines.  Total Cost: Budgeted for two years. $10,000.00

    • 2140 - (010-199) - Salaries - $438,683.36 / 2140 - (200-299) - Benefits - $196,547.31 / 2140 - (300-399) - Other Purchase Services - (S4 Services) - $666,000.00 / 2140 - (400-499) - Supplies and Equipment (medical supplies and equipment) - $10,000.00 / 6430 - (300-399) - Other Purchase Services (Employee Assistance Program) - $ 38,000.00

    Total $1,349,230.67


Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
  • ARP ESSER funds will be used for purchase services through Kelly Services for Permanent Substitutes for all schools due to the high teacher absenteeism which is directly related to the global pandemic. Funds Budgeted for two years.  Total Cost: $1,116,400.00

  • 1100 - (300-399) - Other Purchase Services (subs) - $1,166,400.00


Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.

The LEA is not utilizing grant funds for administrative costs.

Indirect Costs  $2,290,131.45

  • 6910 - (900-999) - $2,290,131.45



Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.