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ARP ESSER - Application Details
Gulf Shores City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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Gulf Shores City Schools will use a portion of funds to address deferred maintenance projects in our buildings (Boiler & HVAC). Funds will be used to address school facility repairs and improvements to enable operation of schools to reduce risk of virus transmission and exposure to environmental health hazards and support student health needs. Funds will also be used for inspecting, testing, maintaining, repairing, replacing, and upgrading projects to improve the indoor air quality in school facilities, including HVAC systems, filtering, and control systems.
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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Academic interventions will be aligned with course of study standards and student needs as identified by standardized pre/post assessments and regular progress monitoring. Teachers will participate in regular data meetings and will adjust academic interventions as needed. Social, emotional, and mental health needs will be met through character education and counselor support. Interventions will be modified based on regular data collection and analysis. All students including underrepresented student subgroups and those particularly impacted disproportionately by the COVID-19 pandemic will be invited to participate in the evidence-based intervention programs with progress monitoring.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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The summer learning, summer enrichment, and extended school year programs described in this application target students, parents, and school district employees of different genders, races, national origins, colors, disabilities, and ages to the fullest extent possible. No participant will be denied participation in program activities based upon their gender, race, national origin, color, age, or any disability. The principals at the schools where the programs are housed will monitor program activities to ensure that equitable participation in program activities is not limited due to gender, race, national origin, color, disability, or age.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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The Federal Programs Director will actively monitor ESSER grant allocations and prepare program budgets, schedules, and budget amendments to ensure compliance with statutory requirements. Additionally, the Federal Programs Director will collect and manage all required data elements by developing systems of collaboration with relevant supervisors in the collection of required data elements. Required reporting elements will be posted on the school system’s website for public comment. The Federal Programs Supervisor will audit all purchases prior to the obligation of funds to ensure funds are expended as approved in the ESSER grant applications. The CSFO will audit expenditures prior to requesting grant reimbursements and maintain documentation necessary for year-end audit reporting.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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Gulf Shores City Schools will maintain an ESSER page of the district website to keep all stakeholders informed of the progress of ESSER funding plans and programs. The site information includes phone and contact information for stakeholders to address comments related to ESSER funding, programs, and reporting. Stakeholders will also be notified of any public meetings that address the use of ESSER funds.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://www.gsboe.org/forms/back-to-school-communication |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSER Funds will be used to provide summer learning and summer enrichment programs for students in grades 9-12. We will operate three summer learning and enrichment programs in the summers of 2022, 2023, and 2024.
The Gulf Shores High School summer learning and enrichment programs will provide summer career academies for high school students. Each academy will provide credit for a career-technical class and an academic class. The academies to be offered are Aviation, Culinary, and Agriculture. Students will also earn credit in an aligned math or science course. The summer learning programs will run for five days a week for six weeks. Through partnerships with local industries, students will have an opportunity to complete a summer internship.
Total Cost: $155,016
Student workers- High school students who are enrolled in summer career academies will be paid an hourly rate of $15 to participate in internships that provide training and on-the-job experience.
Student workers- 9130 - [010-199] (Salaries) $86,400 | 9130 - [200-299] (Benefits) $6,610
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to provide an Extended School Year program at Gulf Shores Elementary School for students who are below grade level in grades 1-5. The program will operate in the following school years: 2022-23 and 2023-24. We will partner with local colleges and universities to provide education majors to serve as student teachers during the school year, interim teachers in the summer and tutors after-school. Additionally, we will partner with the Gulf State Park, Little Lagoon Preservation Society, and the Gulf Coast Center for Ecotourism and Sustainability.
The extended year program will support three blended grade classrooms (1st-2nd, 3rd-4th, 4th-5th). Each class will have a maximum of 15 students who are below grade level in reading or math. The classroom teacher will be supported by one part-time certified teacher. Each class will also have one student teacher. The lead teacher and student teacher will be trained in the co-teaching model. The staffing model will allow for a student-teacher ratio of 5:1. The classroom instructional program will utilize a blended and personalized approach to teach students at their academic level rather than their grade level. Additionally, a standards-based grading approach will allow students to progress at a personalized pace. As students progress, they will have the opportunity to move to a higher grade level during the school year. Student teachers will be employed after school to work with students in a program that provides academic support and enrichment.
For each school year, the program will run five days per week for six weeks during the months of June and July. Subjects that will be covered are math, reading, science, social studies, technology and engineering. The learning program will utilize a blended and personalized approach to teach students at their academic level rather than their grade level. Additionally, a standards-based grading approach will allow students to progress at a personalized pace. Enrichment activities will be aligned to the COS for various subject areas and will focus on learning about the environment of the gulf coast.
Total cost: $324,478
Number of Employees:
Summer: ES 3 ½ day Teachers and 8 full-time College Students
Regular School Year: 3 part-time teachers (4 hours per day)
3 student teachers employed as tutors after school (2 hours per day) (the student teachers will be paid through the reserve allocation)
Budget:
Summer: teachers and college student teachers: 9130 - [010-199] (Salaries) $233,900 | 9130 - [200-299] (Benefits) $24,316
School year: Part time teachers: 2190 - [010-199] (Salaries) $108,000 | 2190 - [200-299] (Benefits) $8,262
Summer: Bus Driver: 4188- [010-199] (salaries) $10,000 4188- [200-299] (benefits) $1,165
Summer: 4188 - [300-399] (Mileage for Buses) $3,000
Professional Development (Blended Learning, Co-teaching) and Purchase Services: 2215 [300-399] $100,000
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSER funds will be used to purchase/refresh macbooks (9-12 grades) and ipads (K-8 grades) to increase academic technology usage and improve student achievement.
Macbooks will be purchased in 2023 and ipads in 2024.
Total cost: $700,164.49
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
The existing chill water system at GSM is in need of upgrades due to failures. Esser funds will be used to do a conversion to a VRF solution from a chill water system that will provide improved air quality and more efficient air flow for Gulf Shores environment.
7200-[500-599] Capitalize improvements- $1,000,000
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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