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ARP ESSER - Application Details
Chickasaw City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*

Chickasaw City Schools (CCS) will ARP ESSER funds to implement the prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning. The plan for implementation will include:

1) improving air quality and ventilation in buildings and on school buses 

2) personnel for including enhanced cleaning and disinfection, and hand sanitation

3) improvements to areas of larger congregations to allow for proper social distancing and safety

4) expand facility for students to ensure social distancing

5) provide additional nursing staff 

6) fund a portion of the cafeteria staff due to COVID related increases of duties

How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

CCS will use its ARP ESSER funds to ensure that the evidence-based interventions will be implemented to address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups and those who are particularly impacted disproportionately by the COVID-19 pandemic. This plan includes: 

1) provide the needed personnel in each school for for the purpose of intervention of small groups / whole group in content areas so the loss of learning time will be addressed

2) provide the necessary professional development needed for loss of learning impacts

3) coordinating mental health support and family engagement

4)add staffing to reduce class size at each school and promote more individualized teacher attention. 

How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
CCS will comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a) by implementing the following steps:

 1) Cleaning the schools and maintain hand sanitizing stations which will help prevent the spread of COVID-19 among all students, staff, and families. We will ensure that no student or teacher will be denied participation based on gender, race, national origin, color, disability or age.

2) CCS will use ESSER funds to purchase ELLevation, a software program to provide web-based translation/interpretation of notifications to support  families who are English Learners.

3) CCS will utilize funds will be to invest in infrastructure, communication, and staffing required to hold virtual or phone-based individualized education program (IEP) team meetings for students with disabilities.

4) CCS will use ESSER grant funds for professional development. Because a significant portion of our students are at or below the poverty level, we will provide funds for teacher training that will assist staff in how to adapt teaching strategies so that low-income students and their parents will be more engaged in their learning. We will ensure that no student or teacher will be denied participation based on gender, race, national origin, color, disability or age.

5)CCS will use grant funds to purchase technology devices and they will be able to continue instruction virtually. 

6) CCS will use funds to hire additional staff to assist the technology coordinator in providing tech support for our teaching staff and students. This includes servers, networking, personal computers, tablets, software and other technology for all students, including who may not have access to this type of equipment at home. We are committed to ensuring all students and teachers have all technology available to them; regardless of gender, race, national origin, color, disability or age.

7) ESSER funds will be used to fund a portion of the Mental Health Coordinator to ensure the assistance in removing barriers identified students experience during the pandemic. Additonally, We will ensure that no student or teacher will be denied participation based on gender, race, national origin, color, disability or age.

 

How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
The Director Federal Programs and CSFO will actively monitor ESSER grant allocations and prepare program budgets, schedules, and budget amendments to ensure compliance with statutory requirements. Additionally, the Director of Federal Programs will collect and manage all required data elements by developing systems of collaboration with relevant program directors and supervisors in the collection of required data elements. Required reporting elements will be posted on the system's website. The Director of Federal Programs, CSFO, and Superintendent will approve all purchases prior to the obligation of funds to ensure funds are expended as approved in the ESSER grant applications. The CSFO will audit expenditures prior to requesting grant reimbursements and maintain documentation necessary for year-end audit reporting. Regular feedback will be given to the Board of Education.
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
CCS will maintain information pertaining to ESSER on the district's website to keep all stakeholders informed of the progress of ESSER funding plans and programs. The site information includes phone and contact information for stakeholders to address comments related to ESSER funding, programs, and reporting. Stakeholders will also be notified of any public meetings that address the use of ESSER funds. 
Provide the URL for the LEA Return-to-Instruction Plan.
*www.chickasawschools.com

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER Funds will be used to host summer school / summer enrichment and remediation camps during the summers of 2022, 2023 and 2024. The camps will run for a minimum of four weeks. Subjects to be covered include reading, math, and STEM subjects. CCS will purchase evidence based instructional materials such as intervention curriculum as well as consumable supplies (paper, pencils, etc.) needed to effectively run the program. Cafeteria staff will be needed to provide summer feeding. Nurses will provide for medical needs and COVID issues. Additionally, students will have the opportunities to receive enrichment in reading through drama provided by an purchased service agreement with Sunny Side Theater.  Job description are attached for the needed personnel. Total Cost: $601,414

9130 - [010-199] (Salaries 20 teachers / 1 admin. - CES and 10 teachers / 1 admin - CMS/CHS ) $386,400  | 9130 - [200-299] (Benefits) $78,555

9130 - [400-499] (Materials and Supplies) $40,896

4120 - [010-199] (Bus Driver Salaries) $40,000 | 4120 - [200-299] (Bus Driver Benefits) $8,080 

2140 - [101-199] (RN Salaries) $15,360 | 2140 - [200-299] (RN Benefits) $3,123

9130 [399] Purchased Services $29,000 

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER funds will be used to pay after school tutoring for student loss of learning time identified by screener and observation data. Tutoring will be offered four days a week during the school years of 2021-22, 2022-23, 2023 - 2024 and will end in July of 2024. Nurses will provide for medical needs and COVID issues. Materials and supplies to effectively run the program will be provided.

Total Cost: $381,033

9130 - [010-199] (Salaries 10 teachers ) $288,000| 9130 - [200-299] (Benefits) $58,550

9130 - [400-499] (Materials and Supplies) $16,000

2140 - [101-199] (RN Salaries) $15,360 | 2140 - [200-299] (RN Benefits) $3,123

Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).
N/A

4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ESSER funds will be used to hire personnel to assist with closing the gaps of students within the district. Funds will be used to provide 1 permanent substitute to cover staff impacted by COVID-19 and to assist with intervention, use these funds to provide 2 classes of targeted intervention for standards lost during COVID and current standards instruction in split grades (k/1 and 2/3 ),  1 alternative school teacher and 1 alternative school paraprofessional, 1 teacher to provide intervention for students in ISS, additional cleaning staff to focus on COVID-19 sanitation, 1 additional maintenance personnel to assist in facilities, 1 part-time parent liaison to ensure parental involvement / engagement, 2 part-time technology support personnel, fund a portion of the cafeteria staff salaries due to COVID related increases of duties, 1 blended learning personnel, 2 fulltime nurses, and a class size reduction teacher at the elementary school. Additionally, funds will provide a curriculum coordinator who will serve all schools to ensure consistent recovery of learning loss.

Total Cost:$1,028,404

1100 - [010-199] (Instructional Personnel Salaries) $326,000 | 1100 - [200-299] (Benefits) $114,319

3200 [010-199] (Salaries for additional cleaning and maintenance staff) $62,000 | 3200 [200-299] (Benefits) $31,794

2190 [010-199] (Salary for parent liaison and portion of metal health coordinator) $58,000 | 2190 [200-299] (Benefits) $11,791

2140 [010-199] (Salaries for nurses)$73,550 | 2140 [200-299] (Benefits) $24,545

6000-6999 [010-199] (Salaries for technology support and curriculum coordinator) $155,000| 6000-6999 [200-299] (Benefits) $47,224 

2190 [010-199] (Salary increase for cafeteria staff) $103,200 | 2190  [200-299] (Benefits) $20,981

 

 

 

 

 

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

In order to increase student achievement, ARP ESSER funds will be used to purchase insurance / repair for student devices, purchase audio enhancement and communication technology, and to improve technology infrastructure. 

Total Cost: $660,000

1100 [491] (audio enhancement / communication equipment) $450,000

6410 [493] (Infrastructure for wifi) $150,000

1100 [399] (purchased insurance / repair for devices) $60,000

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ESSER funds will be used to reduce crowded areas and ensure social distancing with adding 14 additional classrooms. This pandemic related addition will allow for new instructional space and to relieve over-crowding in the existing facility. The location will be adjacent to the existing building at 80 Grant Street, Chickasaw, AL.   Furthermore, this will open up additional instructional sights inside the existing facility. The scope of work will take approximately one year to complete. ARP ESSER funds will be used to refit buses with air quality scrubbers that will be used for transportation. Total Cost $2,210,267.30

7000-7999 - [300-399] (Purchased services / installation $2,150,267.30

4120 - [300-399] (Purchased Services) $60,000 

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

N/A

Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00
N/A
Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
N/A
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

N/A

 

 

 

Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
N/A


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
N/A


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.