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ARP ESSER - Application Details
Choctaw County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*

The system will undertake numerous projects that lead to a sterile and safe environment for the student and staff population.

-improving air quality/ventilation 

-PPE/Safety programs

-janitorial commodities

-replacing equipment that is not able to be sanitized

-eliminating environmental problems and mitigating building issues related to grounds

 

How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

A majority of students in the school district are from low socioeconomic families, with most available for the Free/Reduced Lunch Program.  Our county is also experiencing a very high non-proficient literacy rate that has been exacerbated by the pandemic that will affect students' learning loss.   As a result, we plan to implement:

-integration of technology in all classrooms and on teacher professional development

-personnel to off-set learning loss and class size

-intensive professional development 

-supplemental researched based curriculum to make gains due to time lost

-replace/repair aging equipment technology and vocational

-create more workforce development opportunities

-contract an improvement specialist 

How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
Choctaw County School System will comply with the requirement of section 427 of GEPA by offering equal and equitable access to all students. All students in the district will have access to any funded allocation through ESSER III. Our staff are certified in many programs including diversity, FERPA, Special Programs (Lee v. Macon), suicide prevention (Jason Flatt), and mandated reporters to name a few. The district has zero tolerance for any program that segregates members of a population. 
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*

The LEA designated an administrator to provide oversight for ARP ESSER III funds.  

-internal controls with multiple offices (Finance, Federal Programs, CTE, and Superintendent)

-intermittent audits

-Community meetings to share data

-stakeholder input

How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*

Choctaw County School System is committed to creating a positive relationship with stakeholders and community partners by:

-stakeholder input on revisions

-public forum information

-Best Family Ever/Parent engagement

-PTO informative sessions

Provide the URL for the LEA Return-to-Instruction Plan.
*https://docs.google.com/document/d/1mRXNaiNOnqjr6ADK3EoFZHN0r2zFPXhcNeQI2EhrfGc/edit?usp=sharing

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00
Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

ARP ESSER funds will be used to create an atmosphere of collaboration and student centered learning by providing instructional aids in K-3 classrooms, due to learning loss because of long term separation due to COVID, during the 21-22 school year as well as 22-23 and 23-24 school years. Aides will provide high dosage tutoring, small group instruction/enhancement, and can be used for one-on-one intervention.

8 paraprofessionals @ 34,328.00 x 3 years (salary and benefits) equals $274,624.00 per year for a total of $834,000.00

                                                                                                                                            salaries: $665,615.30 - 1100 - (010-199)

                                                                                                                                             benefits: $168,384.70 - 1100 - (200-299)

Choctaw County will also create a Virtual Office Hours program during the evening so students will have the help needed during the homework hours. This will be implemented during the First Semester of the 21-22 school year to off-set learning loss due to COVID-19. Employees will log on for an hour during the evening so students can receive help on curriculum from the school day. Identified students are required to log number of hours during virtual office hours. Students will be identified by a referral process from core teachers, and the RTI process will aid in identifying students that need help. Virtual office hours will increase students' access to additional instructional time. The students involved in virtual office hours will also be monitored for improvement. Employees will complete a time and effort sheet to receive a stipend of $1,788.24 for work during non-contractual hours.

 127 @ 2,784.08  totals $354,437.00

                         salaries: $282,876.17 - 9130 - (010-199)

                         benefits: $71,560.83 - 9130 - (200-299)

 

Total $1,188,437.00


4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ESSER III funds will be used to employ specialists, teachers, nurses, and paraprofessionals, all new employees will be FTE's, to mitigate learning loss, and assess issues manifested due to extended social separation due to COVID. Other specialist will be used to combat the the unusually high number of students referred to special programs because of extended learning loss. This project will run from 2021-2024. All funds will be expended by July 2024.

10 paraprofessionals @ $34,328.00 x 3 years (salary and benefits) equals $274,624.00 per year for a total of $1,029,840.00

                                                                                                                      salaries: $821,915.31 - 1100 - (010-199)

                                                                                                                      benefits: $207,924.69 - 1100 - (200-299)

 

RN Nurse @ 59,678x 3 years (salary and benefits) total of $179,034.00

                                                            salaries: $142,887.00 - 2140 - (010-199)

                                                            benefits: $36,147.00 - 2140 - (200-299)

 

Specialist (Gifted and Deaf/HH ) 2  @ 68,091 x 3 years (salary and benefits) for a total of $408,546.00

                                                                                                          salaries: $326,060.50 - 1100 - (010-199)

                                                                                                          benefits: $82,485.50 - 1100 - (200-299)

Total $1,617,420.00

 

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

Choctaw County School System will use ARP ESSER funds to purchase Chromebooks, Win books, Dell and Mac. laptop docking stations, Chromebook Carts, printers, ViewSonic boards, computer lab desktops and connection hardware to be able to incorporate technology into the classroom for blended instruction. Along with the equipment we will also purchase online subscriptions Logmein Rescue, USA Testprep, Labster, Linewize Family Zone,Fox it, Nessy,  Rukus Wireless (District Wide), Coordinator Training Software, Mobile Device Manager. ICEV and TestOut software will be purchased for cloud curriculum. All items will be purchased/expire by September 2024.

Total Cost: $1,564,301.60 equipment 1100 - (400-499)

Total Cost: $262,484 software/subscriptions 2220 - (300-399)

Total $1,827,376.00

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER funds will be used to update/repair buildings within the school system to create a safe/sterile work environment and combat learning loss and lost time. Repairs/Equipment will also combat environmental hazards that are becoming building issues. SCHS will have installed a dust collection system, new ventilation, and restructuring of the Agricultural building and repair of hydrant leak in the rear of building. The vocational building at the Tom Orr Complex will receive updates/repairs that include HVAC and electrical. SCES will have a gym HVAC replacement along with replacing mold and mildew damage to rooms due to the HVAC leak. CNP will replace/repair out of service ice machines that service school nurses. Both gym rooms, one at CCHS and one at SCHS, will be sterilized and cleaned along with replacing equipment that is damaged and can not be cleaned properly (vinyl breaks/tears, carpet removal). SCHS and CCHs gyms are used more to ensure social distancing, and when inspected, they were not to code and will be repaired to meet compliance. All building exteriors will be sanitized and cleaned. All services will be completed by July 2024.

SCHS- Dust Collection, Ventilation, and Restructuring $28,000 7900 - (500-599)

SCHS- Hydrant $7,142 7900 - (500-599)

Tom Orr Complex- Vocational repairs $46,000 7900 - (500-599)

SCES- Gym HVAC $150,000 7900 - (500-599)

All schools- Ice Machine Replacement $20,000 2140 - (400-499)

CCHS and SCHS- Gym Room $48,000 7900 - (600-899)

All schools- Building Sterilization $42,000 3200 - (300-399)

-CCHS 12-5-3200-343-0020-4298-0-8320-0000

-CCES 12-5-3200-343-0025-4298-0-8320-0000

-SCES 12-5-3200-343-0075-4298-0-8320-0000

-SCHS 12-5-3200-343-0080-4298-0-8320-0000

-CO 12-5-3200-343-8620-4298-0-8320-0000

-Transportation Building 12-5-4190-343-8410-4298-0-8410-0000

Bleacher repair $120,000 3200 - (500-599)

-CCHS GYM 12-5-3200-704-0020-4298-0-8320

-SCHS GYM 12-5-3200-704-0080-4298-0-8320-000

-CCHS Football 12-5-7900-519-0020-4298-0-9100-000

-SCHS Football 12-5-3300-703-0080-4298-0-8330-0000

Total cost $461,142.00

 

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

ARP ESSER funds will be used to provide ongoing, research-based, high quality professional development for teachers, administrators, and other instructional staff instrumental in promoting improved student achievement. This will run from 2021-2024.

All educators will attend both job-embedded and off-site professional development that is based on a needs assessment done at the end of the last school term and the beginning of the new term.  Since professional development is an ongoing process, teachers will participate in sessions that range from half-day to no more than two days.  Upon returning, a turnaround meeting will be held to present information, i.e., literacy enhancement, student engagement, content-rich research-based strategies, methodology, et al, to faculty members for immediate implementation.  Weekly monitoring and feedback will be given to ensure all are benefitting from the professional development as a whole.

-Stipends (off-contract time): Teachers and other instructional support staff will be provided a stipend for participation in professional development for learning loss and  outside of their contractual hours during the 2021-2024 school years. 

Teachers: Schoology training Fall 2021 salaries $12,048.12 2215 - (010-199)

                                                        benefits $3047.88 2215- (200-299)

-$300 Summer Training @84 x 6= salaries $120,672.72 2215 - (010-199)

                                                   benefits $30,527.28 2215 - (200-299)

-In-school PD: $134,347 2215 - (300-399)

-Conferences: 84 x 3 @$80/day meals, $200/hotel for 2 days, travel @$0.56 miles with/200 mile average 

-$75 registration fees (C & I Bootcamp, AL Social Studies, ALSDE Instructional Coach Conference,  2021 AL/MS Act Conf. Dyslexia Conference, and AL Literacy Conference)=$62,748 *3=$188,244 2215 - (300-399)

Professional Development/Dues CTE (ALACTE, Mega-Conference, JLDC, CLAS, DECA, HOSA, and FFA conferences): $52,282 2215 - (300-399)

- ALACTE Conference 9 Teachers 1 Admin./ Registration $1800/ Travel $2416/ Hotel/Food $8,800

- MEGA Conference 8 Teachers 1 Admin. / Registration $1800/ Travel $2016/ Hotel/Food $8,800

- JLDC Conference 8 Teachers and CTSO/ Registration $2,000/ Travel $6,400/ Hotel/Food $18,250

Consultants: School Specialist Core Consultant- goal setting, PD planning, program evaluation - 2215 - (300-399) $17,800

Total: $558,969.00

 

 

Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

ARP ESSER funds will be used to purchase assessment supplies and materials that will aid students on improving test scores and certifications because of extended separation from school due to COVID. Materials will also be purchased to enhance hands on activities such as workforce development projects and STEM based curriculum, this will be purchased because of the extreme learning loss we have encountered in this district.

Equipment (computers, rolling chairs, CNC, spinal backboard) $62,500 1100 - (400-499)

Curriculum hands on enhancement $23,760.00 1100 - (400-499)

Certification Testing $8,000 2130 - (300-399)

NCCER Testing $3,000 2130 - (300-399)

Headphones (kids) 14 $212.66 1100 - (400-499)

Headphones 25 pk 40 $4,559.60 1100 - (400-499)

Headphones 50 pk 46 $10,488.04 1100 - (400-499)

Headsets Foreign Language 90 $1,538.10 1100 - (400-499)

Total: $114,058.40

Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00

ARP ESSER funds will be used to purchase family handouts and resources for Parent night at each school (4). The resources will include Special Program announcements, CTE updates, Federal Program activities, Curriculum goals, and Technology instruction.

$4,275 2190 - (400-499)

Choctaw County will also purchase a Remind subscription for the 23-24 school year to support communication initiatives.

$4,715 2190 - (300-399)

Total $8,990

 

Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
N/A


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.