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ARP ESSER - Application Details
DeKalb County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*

The LEA plans to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning in multiple ways, including: the purchase of supplies for and maintenance of sanitation equipment, contracting for cleaning and sanitation services, and addressing air quality through HVAC replacement, roofing projects to stop damp and molding environments, and room enveloping (windows, doors, antimicrobial flooring, and walls as necessary to provide a healthier and safer environment). The LEA will employee a supervisor to oversee the timely completion of these projects to improve facilities. The LEA will also provide a 1-to-1 initiative to ensure that all students have access to their own device to mitigate risks of spread through sharing devices, and to provide opportunities for students to remain engaged if they are absent or in the event of a transition to distance/virtual learning. Also, the LEA will provide servers for the lunch line at schools to prevent multiple students from using the same serving utensils and further spreading COVID-19. These personnel will also help with overall sanitation in the lunchroom.  
How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*
The LEA plans to utilize funds to provide evidence-based interventions to address the academic impact of lost instructional time for all students. Academic needs will be addressed with after school programs with a literacy focus for Grades K-3. After school tutoring will be offered for students in Grades 4-12 for content areas. Additionally, online tutoring will be offered for those who may not be able to attend an after-school tutoring program on campus. For students in need of ACT prep that may have missed opportunities for preparation, ACT Boot Camps will be provided in the school year and in the summer, with both paper and online components. Summer camps will address deficits for elementary and middle school students. STEM Camps will also be offered to provide opportunities for students who have missed opportunities to have hands-on, challenging, and collaborative projects during the school day. Additionally, funds will be used to provide English Language Acquisition Programs during the summer to help with English Learners language needs. And, we will partner with our Special Education Services to provide extended school year learning opportunities for students with disabilities or 504 plans. Our Parent and Engagement Specialist will work with parents and will provide literacy materials with the use of the Parent Engagement bus throughout the year and in students' home communities. Homeless and Migrant Liaisons will coordinate with the Parent Engagement Specialist as needed to provide families with various materials. The materials used in these programs will supplement the curriculum used during the regular school day and/or will be research-based. 
How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
The plan developed by the LEA will address the needs of students in multiple demographic categories. Transportation and online options will be provided as feasible to ensure that as many students as possible receive supplemental services to address the impact of the lost instructional time due to COVID-19. DeKalb County Schools is an equal opportunity employer and will utilize the same hiring practices as for any other positions during the use of the ESSER III program funding. 
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
The LEA will monitor the allocation through a multi-step approval process for expenditures. This process includes the Superintendent, Federal Programs Director, Chief Financial Officer, other supervisors as necessary, and accounting secretarial staff. This group will also meet in January, June, and October of each year of use for ESSERIII funds to analyze and compare the budget to the expenditures. Regular meetings will also occur with the instructional supervision staff to ensure that programs and services are offered as planned and budgeted. 
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
The LEA employees a Parent Engagement Specialist. A portion of ESSERIII funds will be used to renovate and supply a mobile parental engagement unit that can be taken to schools or into the community to provide parents with training and resources needed to assist students, to enroll in school, or to coordinate with the various student services offered by the district to meet student needs, both academic and social-emotional. The mobile unit will be renovated during the fall semester of 2021 and will be in use at various school and community functions throughout the life of ARP ESSER and other relief funds. 
Provide the URL for the LEA Return-to-Instruction Plan.
*https://p18cdn4static.sharpschool.com/UserFiles/Servers/Server_57273/File/Re-Opening%20Plan%202021-2022%20(1).pdf

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER III funds will be used to provide summer learning and summer enrichment programs for the summers of 2022, 2023, and 2024. Teachers working in these programs will be working on a contracted basis rather than as FTEs. 

  • ACT Boot Camp for 3 years on each of the eight high school campuses - High School students will be provided a two week summer opportunity for ACT Prep. 18 teachers will be used to provide these camps on a contracted basis. $43,200.00 Salaries (1100/010-199) and $8,696.16 Benefits (1100/200-299). Materials will also be provided for students: $48,000.00 for Online Resources and $16,800.00 for paper materials (1100/400-499).

  • CCRI (College and Career Readiness Indicator) Boot Camp for 3 years on each of eight high school campuses - High School students in need of a credential for graduation will have a two-week opportunity in conjunction with the ACT Prep class to work toward a Credential. One teacher per campus, for a total of 8 teachers, will be utilized in the summers of 2022, 2023, and 2024. $19,200 Salaries (1100/010-199) and $2,386.56  Benefits (1100/200-299) and $12,000 for Materials and Supplies for student work (1100/400-499). 

  • STEM Camps for Middle School Students (Grades 4-8): We will provide STEM Camps on three centralized locations across the district for all interested students in the district. 18 teachers will be used to staff these camps for Summer 2022, Summer 2023, and Summer 2024. $162,000.00 Salaries (1100/010-199) and $32,610.60 Benefits (1100/200-299). Materials and supplies will be provided for these camps: $88,408.48 (1100/400-499).

  • English Language Acquisition Programs will be used to provide additional language acquisition and literacy services to EL students. $10,788.01 will be used for materials and supplies (1100/400-499).

  • Special Education Summer Camps: Two week summer camps will be held in the Summers of 2022, 2023, and 2024 at the Fyffe Special Services Center and the Ider Special Services Center. 5 Teachers will be contracted for each site. $54,000.00 Salaries (1100/010-199) and $10,870.20 Benefits (1100/200-299)

  • Collinsville High School’s 21st Century Program will be running in conjunction with these other programs. However, the grant only provides for 100 hours rather than 120 hours as the other programs will offer. The LEA will use ESSERIII funds to provide 20 additional hours for these staff members to continue the additional services the students will be receiving in literacy and language acquisition. This will be for Summer 2022 and 2023 only. $7,000 Salaries (1100/010-199) and $1,409.10 Benefits (1100/200-299). 

  • Program Paraprofessionals: Each School Site will have two program aides support the overall programs for the Summers of 2022, 2023, and 2024. This will be 24 aides. Preference will be given to paraprofessionals who meet highly qualified status, then to student aides. $129,600.00 Salaries (1100/010-199) and $16,109.28 Benefits (1100/200-299).   

  • Translators: 3 Translators will be contracted to support the district programs throughout the summer programs during Summer 2022, 2023, and 2024. The translators will support students and families. $16,200.00 Salaries (1100/135) and $3,261.06 Benefits (1100/200-299).

  • Transportation: Each school site will have 2 buses for the 2022, 2023, and 2024 school years. This will be 24 bus drivers. These drivers will provide transportation for the morning and afternoon routes, as well as field trips. $115,200.00 Salaries (4150/161) and $23,189.76 Benefits (4150/200-299).

  • Bus Mileage: For three years, the estimated mileage reimburse for all 12 sites is $41,088.29 (4150/391).

  • Field Trips: The LEA will provide Field Trip Opportunities for students attending summer learning camps. In the planning phase, these include trips related to camp topics and themes, such as: US Space and Rocket Center, local farms that use Science in Agriculture, McWayne Center for STEM Camps; Tennessee Aquarium, Caverns, Zoo, Anniston Museum of Natural History, and Birmingham Civil Rights Museum for Literacy Camps/Migrant/ELAP programs; College Tours for ACT Boot Camp programs, and Sensory Trail at Red Mountain Park for Special Education programs. The estimated total cost for this  for Summer 2022, 2023, and 2024 is: $268,500.00 for student admission (1100/300-399).

  • 2 Social Workers for Summer Programs: $18,000 Salaries (2150/010-199) and $3,623.40 Benefits (2150/200-299). 

  • 1 Social-Emotional Learning Presentation per Campus for Summer 2022, 2023, and 2024: $72,000.00 for Contracted Services (1100/300-399). 

  • Goal Incentives for Students participating in the programs for Summer 2022, 2023, and 2024 on each of the 12 campuses. These could include take home books, book marks, sensory fidget cubes, field day supplies, stamps, stickers, punch cards, incentive charts, etc. Contracted Services: $28,000.00 (2190/300-399).
Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER III funds will be used to provide extended day programs, which will all conclude on or before September 30, 2024. 

  • After-School tutoring will be offered on all 12 campuses in the district for ELA/History and Math/Science. 24 teachers or tutors will be available to assist students. Priority will be placed on using teachers from the schools, but contracted tutors will be utilized in the event of low-interest among teachers. Tutoring will be offered for 2 hours a day for 4 days a week across the district, for the FY22, FY23, and FY 24 school years. $540,043.22 Salaries (1100/010-199) and $108,710.70 Benefits (1100/200-299).

  • The LEA will provide basic materials and supplies for after school programs, such as paper, pencils, highlighters, rulers, calculators, copy paper, etc. $60,000.00 Materials and Supplies (1100/400-499).

  • ACT Boot Camp will be provided for two weeks leading up to the ACT administration for the Spring of 2022, 2023, and 2024. 18 teachers will be used to provide these Boot Camps on each campus in the district. $21,600.00 Salaries (1100/010-199) and $4,348.08 Benefits (1100/200-299). $21,000.00 Materials and Supplies for ACT materials (1100/400-499). 

  • Transportation will be provided for these after school programs. One bus will be provided per campus for FY22, FY23, and FY24. This will be 12 bus drivers. $254,000.00 Salaries (4150/161) and $51,130.20 Benefits (4150/200-299).

  • Mileage for After-School Programs: $30,000.00 (4150/391). 

  • After School Literacy Camps will be held on each campus. (Additional support for these programs will be provided through ESSER State Reserve.) Expenditures will be as follows:  17 teachers: $228,702.17 Salaries (9130/010-199) and $44,874.31 Benefits (9130/200-299); After School Transportation with 1 bus per campus: $33,480.00 Salaries (4100-41900/010-199), $6,739.52 Benefits (4100-41900/200-299), and $10,000 Mileage (4150-391).
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

The LEA will utilize ARP ESSERIII funds to provide targeted interventions and support through the following actions: 

* 1 half-day intervention teacher (Math) for Ruhama Junior High School for 3 years $52,500.00 Salary (1100/010-199) and $10,568.25 Benefits

* 7 Contracted Intervention Teachers (Reading) for Collinsville, Crossville Elementary, Fyffe, Geraldine, Plainview, Ruhama, and Henagar $189,918.84 Salaries (1100/010-199) and $38,230.66 Benefits (1100/200-299). 

  •  In-school Tutoring: The LEA will contract with 26 tutors to provide in-school support for students during FY22, FY23, and FY24 (to conclude by September 30, 2024). This will be in addition to tiered instruction. $828,360.00 Salaries (1100/010-199) and $166,748.87 Benefits (1100/200-299).

  • iReady assessment with Teacher Toolbox and Pathways for the 2023-2024 school year. iReady assessments will be used in our summer programs as a means of assessing students at the conclusion of programs to gauge program effectiveness. Additionally, program staff will have access to student Pathways to provide students with additional assistance in their areas of need beyond the regular school day to help students catch up from lost and unfinished learning in a more timely manner. This will also give intervention and camp teachers access to student data and family communication in order to better serve students in the after school and summer programs. $266,541.00 (1100/414). 

  • The LEA will purchase Chromebooks for students in order to continue the one-to-one initiative. This will prevent students from sharing devices, which could limit the further spread of COVID-19. This will also give students a device to carry home in the event they are absent due to COVID-19, in the event of a school closure, or if they need to access online tutoring or resources. Having their own device at home will also ensure that students have access to their own Pathways online if they are not at schools and can continue work on their specific areas of need. This will also ensure that families have access through the student devices to access parent and student information, such as PowerSchools for attendance and grades, social media for district announcements, and online Parent Events like Title I Parent Engagement Meetings. $950,000.00 (1100/495)

  • The LEA will purchase cases for Chromebooks to extend the life of the devices and to allow students to be able to transport them home safely in order to access online learning and communication with their Chromebooks. $100,000 (1100/400-499).

  • The LEA will purchase ACT Prep materials for 10th and 11th graders for 3 years (through September 2024) to provide extra acceleration and learning opportunities for students with interrupted schooling who are preparing for the ACT. Materials: $68,250.00 (1100/400-499).

 

4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER funds will be used to employ:

* 1 FTE Curriculum Supervisor for FY23 and FY24 to oversee the implementation of curriculum, strategies, afterschool programs, and summer learning provided by ESSER funds. This will be 2 supervisors: 1 elementary curriculum supervisor and 1 secondary supervisor. Each will be paid 0.5 FTE Title I and 0.5 FTE ESSER III. $193,664.80 Salaries (6220/081) and $56,034.98 Benefits (6220/200-299).

* 1 FTE Virtual Academy - 1 person will serve as .5 Teacher and .5 Administrator to support the increased number of students participating in the Virtual Academy due to COVID-19 for FY23 and FY24. $63,551.14 Salary (6220/081) and $21,687.43 Benefits (6200/200-299).

* 1 FTE Facilities Improvement Manager for FY22, FY23, and FY24 to oversee facility upgrade projects with ESSER funds. $284,251.65 Salary (3400/115) and $82,864.65 Benefits (3400/200-299).

* The LEA will employee 8 Instructional Coaches for 1 year, FY24. The Instructional Coaches will work with schools to provide ongoing professional development in ELA, Math, Science, Social Studies, and Technology. $475,338.41 Salaries (2215/038-077) and $169,039.59 Benefits (2215/200-299).

* 17 Contract CNP Servers for 3 hours per day for FY22 and FY23 to assist with sanitation services and safe student service regarding sanitation and healthy practices to prevent further spread of COVID-19. $258,000 Salaries (2140/010-199) and $19,866.00 Benefits (2140/200-299). These are not traditional CNP workers responsible for food prep, but contract employees for additional sanitation services in lunchrooms.

* 1 Contracted position for FY22, for a clerical assistant for data entry to help clean up PowerSchool transition errors to ensure contact information is up-to-date for student health concerns. $11,132.00 Salary with no Benefits (6490/332)

* 3.5 FTE nurses for 4 locations for FY24: $154,342.93 Salaries (2140/010-199) and $63,550.31 Benefits (2140/200-299).

* 1 FTE Itinerant Translator for FY22, FY23, and FY24 to support parent and family communication: $66,939.24 Salary  (1100/135) and $41,789.56 Benefits (1100/200-299).

* 1 FTE Building Science Instructor for FY22, FY23, and FY24 at the Tech School: $125,070.00 Salary (1100/010-199) and $52,588.35 Benefits (1100/200-299).

* 1 FTE Fine Arts Teacher for the district for FY24: $41,690.00 Salary (1100/010-199) and $17,529.45 Benefits (1100/200-299).

* 10 ARI Coaches for Summer Contracts to assist with instruction and assessment needs for the Literacy Camps during the Summers of 2022, 2023, and 2024. (The Literacy Camps are budgeted in the State Reserve. This will be to support those camps and student needs/assessment.) $168,000 Salaries (1100/010-199) and $33,818.40 Benefits (1100/200-299).

* 12 Custodians for Summer Contracts (Beyond their regular duties) to maintain and sanitize campuses during the summer programs. One custodian will serve each site. This will be for Summer 2022, 2023, and 2024. $64,800 Salaries (3200/171) and $13,044.24 Benefits (3200/200-299).

* 12 Administrators for Summer Contracts (Beyond their regular contracts) to support each site in organizing and coordinating the various summer programs, staffing needs, contracts, and transportation. This will be for Summer 2022, 2023, and 2024. $150,000.00 Salaries (2310/031) and $30,195.00 Benefits (2310/200-299).
Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

ARP ESSER III funds will be used to purchase technology and online subscriptions as follows:

* NewsELA software: $135,992.50 (1100/414)        

* PowerSchools Contract for Truancy Reporting for 3 years: $27,000 (2110/482)    

* PowerSchools SIS and Enrollment for 3 years: $130,000 (2190/482)       

* 48 Smart Panels for Special Education Classrooms: $110,500 (1100/495)                  

* TouchScreen Chromebooks for Special Education Classrooms: $20,000 (1100/495)    

* Devices (Computer hardware, printers, scanners) for Instructional Support Staff: $80,000 (2190/495)
Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER III funds will be used for the following facility improvements: 

* $8,132,648.71  for HVAC replacements in schools Operations and Maintenance (3400/704)

  - Career Tech (1 unit), Collinsville Elementary (25 units), Collinsville High School (1 redesign for 3 classrooms/units, 8 units), Crossville Middle (21 units), Crossville High (41 units), Fyffe Elementary (14 units), Fyffe High (19 units), Geraldine (30 units), Henagar (34 units), Ider Elementary (18 units), Ider High (5 units), Plainview (36 units), Ruhama (7 units), Sylvania (30 units), and Valley Head (19 units) 

* $42,000 repair to air conditioning at Tech School to prevent further flooring damage and molding (7200/515)

* $1,500,000 for gymnasium HVAC placement - Ider and Collinsville (7000-7999/500-599)

* $2,540,672.02 for classroom enveloping in all schools (windows, interior doors, antimicrobial flooring, walls, etc.) for ventilation and air quality) (7200/515)

* $1,589,561.10 for roofing repairs to prevent molding and mildewing - Ider, Valley Head, and Fyffe gyms; Valley Head lunchroom (7000-7999/500-599)

* Adaptive Playground Equipment: $50,000.00 (1100/498)

* Outdoor Classrooms and Greenhouses for 3 sites: $90,000.00 (1100/702)
Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

ARP ESSERIII funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. This will include literacy, math, STEM, ACT, language acquisition, technology, and social-emotional professional development.

* ARP ESSER funds will be budgeted for professional development contracted services and travel for consultants through September 2024. Professional development will be offered on the new ELA Course of Study, the new math curriculum with Big Ideas and Envision, SREB for administrative training, Science of Reading training with LETRS and Sound Walls, STEM, English Language Acquisition, and Peer Helpers for Social-emotional learning. Total cost: $139,971.00 (2215/312).

* Stipends: Teachers and other instructional support staff  will be provided a stipend to participate in professional development that is outside of their contracted hours during the summers of 2022, 2023, and 2024. Stipends will be paid at the rate of $200 per day or $100 per half-day training. $100,000.00 Stipend (2215/192) and $20,130.00 Benefits (2215/200-299).

* Substitutes: Teachers will work collaboratively during the school day with Instructional Coaches, ARI staff, textbook consultants, and SREB staff. $50,000 for substitutes (2215/180) and $3,850.00 for Benefits (2215/200-299). 

* Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total cost: $15,000.00 (2215/412)

* Conference Attendance: 4 administrators will attend MEGA Conference (Mobile, AL) in July 2022 to be provided with professional development from the ALSDE to support student achievement. Travel costs include hotel, meals, and mileage. Registration: $2,000.00 (2215/623) and $2,800.00 Travel (2215/382). 

* Travel: As much Professional Development as possible will be handled in-district. But, should travel be required, teachers and administrators will be reimbursed for hotels, mileage, and meals and necessary. Instructional Coaches will also be reimbursed for travel to provide site-based, job-embedded training to help keep teachers on campus as much as possible amid sub shortages due to COVID-19. $24,200.00 (2215/382).

 

 
Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

ARP ESSERIII funds will be used for Curriculum Materials and Assessments as follows:

*ACT prep materials for the school day: $68,250 (1100/400-499).

* CTE Building Science Equipment: $25,000 (2190/493)

* Materials and Supplies to meet student needs: $38,302.00 (1100/400-499)

* Adaptive Transition Curriculum for Special Education: $152,000.00 (1100/400-499).
Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
ARP ESSER III funds will be used to renovate a retired school bus during the Fall 2021 Semester to create a mobile Parent and Family Engagement Center. This will be used to reach out to parents for training purposes and recruitment for various programs, such as McKinney-Vento qualification.  This will also provide opportunities McKinney-Vento and Migrant Liaisons to be in the communities for information and materials disbursement to families. Through September 2024, the bus will be in communities and at community events for parent outreach. $25,000.00 (2190/349).
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

  • The LEA will lease a building for the Student Services Center through September 30, 2024 to provide a location for our Registrar and a translator to provide centralized enrollment opportunities and to decrease exposure that would increase having enrollment processes take place on each campus, crowding offices for extended periods of time while enrollment occurs. This will also house our Mental Health/Social Workers who assist in student mental health, social/emotional needs, and physical safety. This will provide a centralized location for the social workers to offer services to families and to coordinate with multiple agencies to meet students needs, which could include, but are not limited to: anxiety of COVID-19, grief counseling after loss of loved ones due to COVID-19, economic hardships related to underemployment or unemployment due to the pandemic, etc. $57,600 (2190/344)
Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

* For sanitation services, the district will utilize ESSER funds to replenish bus fogging supplies through September 30, 2024. $90,000 (4170/489).

* The LEA will contract with CINTAS through September 30, 2024 for supplies and sanitation services: $421,342.38 (2140/489), and for sanitation equipment maintenance and replacement; $150,000.00 (2140/493). 

* The LEA will contract with personnel to fog each campus in the district through September 30,2024: $260,000.00 Salaries (3200/177) and $29,432.00 Benefits (3200/200-299).
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.

The LEA will employee 1 FTE Central Office Secretary to oversee the expenditure process for ESSER funds during the FY24 school year. $44,758.64 Salaries (6430/141) and $18,258.42 Benefits (6430/200-299).


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.