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ARP ESSER - Application Details
Shelby County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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Shelby County will use funds to provide health and medical services and supplies to its school nurses and add 2 new floating nurses to help fill in at school that have high needs. Shelby County is still using ESSER I funds to provide cleaning and sanitation supplies for school to stay clean and disinfected. Shelby County plans to use some funds to do a system wide cleaning of all internal air ducts and attach airborne virus killing equipment in the newly cleaned ducts. Shelby County also plans to install motion activated, touchless water faucets to eliminate more touch points where the virus can transmit.
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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All students will be administered a diagnostic assessment to determine present level of performance. Elementary students will be assessed using the program i-Ready and secondary students will use the program iXL. Students will be assigned an individualized learning path to provide an instructional program tailored to each student's unique academic needs. The district will also review the number of Chromebooks available for students to use to run the programs.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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All elementary teachers received professional development training in iReady and secondary teachers received training in iXL as well as other instructional programs they will use to fill achievement gaps. Any student in grades K-3 scoring below the 20 percentile will also receive extra intervention, such as an additional program to intervene for students with characteristics of dyslexia, or they may be invited to attend before or after school tutoring at the district's expense. A Concern Protocol was implemented for teachers to report any concerns they may have to their local school principal and the concern was addressed by the HR division to see how the district could provide accommodations to minimize or alleviate the concern. The Board's process of cleaning and disinfecting will be free of discrimination and provide equal access to cleaning supplies, PPE, and any Substitutes needed by the school district. The decisions for allocating funds to schools in need will be based on strictly the size of the buildings and the number of employees and students based on each campus. In the event any barriers arise, the Board will make every effort to handle and rectify these issues as soon as possible.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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Shelby County Board’s accounting department will compare all purchase orders to the approved budget and only authorize valid, previously approved items in the budget. The CSFO will monitor procurement standards. The Accounting Department will review monthly budget reports and share with senior management to ensure proper spending of the funds. Monthly check registers are available to the public on its website and the budget will be shared to the Board and the general public and it’s required public hearings for the next fiscal year budgets.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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The Board will share the plans of the ESSER funds with the community in it's annual budget meetings and provide documents as requested to any member of the community or news outlet.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://www.shelbyed.k12.al.us/Covid-19/21-22-Returning-Masking-v10-2021.pdf
https://www.shelbyed.k12.al.us/Covid-19/2021-2022-Reopening-Plan.pdf
https://www.shelbyed.k12.al.us/Covid-19/21-22-Reopen-Plan-Addendum-Update-v-08-20-21.pdf |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSER funds will be used to provide extra contract days for (283) Teachers, (52) paraeducators, (2) Assistant Principals, (132) Bus Drivers, (81) Bus Aides at one Elementary, Middle and High School for each school zone for FY2023 and FY2024 Summer school to provide extra support to students not meeting new Literacy Act standards. The funds will also be used to provide extra contract days for elementary assistant principals to supervise students, teachers, and staff during the 2023 and 2024 Summer school. The funds will be used to pay for bus Drivers, Aide, and Bus Fuel to transport students not meeting new Literacy Act standards for 2023 and 2024 summer school.
Summer School Teachers and Paraeducators (1100-100) 870,000.00; (1100-200) 175,220.00
Assistant Principals (2310-100) 6,600.00; (2310-200) 1,330.00
Summer School Bus Drivers (4188-100) 306,000.00; (4188-200) 61,599.00 (4188-300) 98,046.00
Total FTEs for employees working extra contract days in summer positions (550.00)
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will provide supplements for Teachers (40), Aides (15) Sign Language Interpreters (5) Speech Language Pathologists (1), Nurses (1), Occupational Therapists (1), Physical Therapists (1), Bus Drivers (7), Bus Aides (7) to provide Special Ed ESY services for student that are evaluated to need extra summer services in 2022-2023-2024
Total cost: (1100-100) 177,500.00; (1100-200) 35,750.00; (2140-100) 27,900.00; (2140-200) 5,620.00; (2180-100) 12,000.00; (2180-200) 2,417.00; (4132-100) 20,000.00; (4132-200) 4,028.00; (9140-100) 4,500.00; (9140-200) 908.00
Total FTEs 78.00
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
ARP ESSER Reserve Funds will be used to provide in school Intervention Teachers at all middle, elementary and intermediate schools for FY2022, and FY2023. These intervention teachers will provide Tier III intervention to students on an individual basis or small groups during non-instruction time to help students assessed as at-risk to repeating due to the regulations of the Literacy Act, students scoring low in math assessments, and to mitigate all learning lost due to the COVID-19 pandemic. For FY2022, the funds will be used to hire full time Intervention teachers at Calera Elem 2.00, Calera Int 2.00, Forest Oaks Elem 1.00, Elvin Hill Elem 1.00, Helena Elem 1.50, Helena Int 1.50, Inverness Elem 1.00, Montevallo Elem 1.00, Mt. Laurel Elem 1.00, Oak Mtn. Int 1.00, Oak Mtn. Elem 1.00, Shelby Elem 0.50, Vincent Elem 2.00, Wilsonville Elem 0.50, Chelsea Park Elem 1.00, Calera Mid 1.00, Chelsea Mid 1.00, Linda Nolen LC 1.00, Columbiana Mid 1.00, Helena Mid 1.00, Montevallo Mid 1.00, Oak Mtn. Mid 1.00, Vincent Mid 1.00. For FY2023 The funds will be used to hire full time Intervention teachers at Calera Mid 1.00, Chelsea Mid 1.00, Linda Nolen LC 1.00, Columbiana Mid 1.00, Helena Mid 1.00, Montevallo Mid 1.00, Oak Mtn. Mid 1.00, Vincent Mid 1.00. Funds will also be used to provide classroom supplies for 3 SPIRE kits for every elementary school to work on Tier III Intervention and to regain lost learning due to the COVID-19 pandemic. Funds will also be used to purchase a new license for Edgenuity in FY2024. Shelby County uses this tool to regain lost learning for secondary students while attending current classes and during the summer. This platform is mainly used during summer learning for secondary students.
Total Cost: (1100-100) 1,007,538.00; (1100-200) 435,744.00; (1100-400) 84,000.00; (1100-600) 214,365.00
Total FTEs (26.00) for positions in 2022 and 2023
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
ARP ESSER Funds will be used to employ the following staff for FY2022. 1.00 PE Aide at Calera Inter, 1.00 Paraeducator at Montevallo Elem, 1.00 Paraeducator at Oak Mtn. High, 1.00 ESL Aide at Montevallo High, 1.00 ESL Teacher at Montevallo Mid, 1.00 Paraeducator at Helena Elem, 1.00 Behavior Aide at Montevallo Mid, 2.00 RNs to work throughout the system, 1.00 Speech Pathologist at Special Services Center, 1.00 Speech Pathologist at Shelby Elem and Wilsonville Elem. For FY2023 and FY2024, funds will be used to employ 1.00 PE Aide at Calera Inter, 1.00 Paraeducator at Montevallo Elem, 1.00 Paraeducator at Oak Mtn. High, 1.00 ESL Aide at Montevallo High, 1.00 ESL Teacher at Montevallo Mid, 1.00 Paraeducator at Helena Elem, 1.00 Behavior Aide at Montevallo Mid, 2.00 RNs to work throughout the system, 1.00 Speech Pathologist at Special Services Center, 1.00 Speech Pathologist at Shelby Elem and Wilsonville Elem, 1 ESL Teacher at Helena High, 1.00 ESL Teacher at Columbiana Mid, 1.00 Virtual ELA Teacher at Oak Mtn. High, 1.00 Virtual Social Studies Teacher at Montevallo High, 1.00 Virtual Math Teacher at Shelby County High, 1.00 Virtual Science Teacher at Montevallo Mid, 1.00 Virtual Math Teacher at Chelsea Mid, 1.00 Virtual ELA Teacher for Helena Mid, 1.00 Virtual Social Studies Teacher at Calera Mid.
Total Cost: (1100-100) 1,519,296.00; (1100-200) 680,081.00; (2140-100) 449,799.00; (2140-200) 164,514.00; (2180-100) 281,520.00; (2180-200) 114,306.00
Total FTEs 20.00
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSER Funds will be used to provide Chromebooks, Chromebook Cases, Charging Stations, Chromebook Repair Services and Supplies, ELA Digital Textbooks for 6-12 grades, Nearpod License, Flocabulary License, WIFI Hotspot service for virtual students with no internet service. These Supplies, Equipment, Services, and Licenses should be purchased and rendered by September 30, 2024.
Total Costs: (1100-300) 30,000.00; (1100-400) 2,150,500.00; (1100-600) 317,981.00; (2210-300) 300,000.00
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
ARP ESSER Funds will be used to provide Ductwork Cleaning Services for all HVAC ducts in all schools in the district and attached UV bulbs and ionizers to mitigate the airborne spread of COVID through HVAC system ducts. Carpet Cleaning Services for elementary school classrooms that eat lunch in classrooms instead of the cafeteria to provide a clean floors for social distancing. These facility improvements will be complete by September 30, 2024.
Total Cost: (3200-300) 30,000.00; (3200-400) 774,311.00; (7200-500) 479,015.00
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
ARP ESSER Funds will be used to provide Curriculum Associates iReady Training Consultants for Professional Development Sessions (2210), Summer Virtual Teacher Professional Development Stipends while teachers are off contract, LETRS Training for 650 Elementary Teachers to complete the Science of reading program during 2022-2023 after school and while teachers are off contract, Substitutes for teachers taking iReady Training, LETRS training kits for teachers. This professional development will be completed by September 30, 2024
Total Cost: (2210-300) 13,500.00; (2215-100) 811,040.00; (2215-200) 163,179.00; (2215-300) 17,050.00; (2215-400) 4,398.00
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
ARP ESSER Funds will be used to purchase 17,000 2nd -8th grade student headphones for summative assessments, elementary computer science materials, 2023-2024 ELA Handwriting books, 2023-2024 ELA Workbooks, 2023-2024 Math Workbooks, Mindplay Licence with Dyslexia Assessment for 2023-2024. These Curriculum materials services will be purchased by September 30, 2024.
Total Costs: (1100-400) 1,226,600.00
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Curriculum Development
ARP ESSER Funds will be used to provide Stipends for teachers to build a Virtual Computer Science Curriculum (1), Virtual Fine Arts Curriculum (3), Virtual Gifted Curriculum (1), New High School ELA Course of Study (65) Teachers, and New Math Course of Study (37) Teachers. These stipends will be paid for work after school or during the summer time while off contract. Substitutes (84 sub days) will be used to meet with these teachers so they can meet with instruction department personnel during school hours and their classes will be covered. These stipends and substitutes will be paid by September 30, 2024.
Total Cost: (2210-100) 57,060.00; (2210-200) 11,487.00; (2210-300) 9,240.00
Total Teachers receiving Stipends (107)
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Health and Medical Services
ARP ESSER Funds will be used to contract with (9) Mental Health Counselors to provide services for students, PPE and Nursing Station Supplies. These services and supplies will be completed by September 30, 2024.
Total Cost: (2140-300) 500,000.00; (2140-400) 30,000.00
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Transitions
ARP ESSER funds will be used to provide (60) Substitutes for the first 3 weeks of each school year to help support teachers with new students in transition into the new school year. (7.00) Bus Drivers and bus fuel will be used for Ready to Work Field Trips to students near graduation to view potential career paths. This transition activity will be completed by September 30, 2024.
Total Cost: (100-300) 260,700.00; (4150-100) 3,334.00; (4150-200) 666.00; (4150-300) 1,001.00
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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