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ARP ESSER - Application Details
Demopolis City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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The Demopolis City Schools district will use funds to continuously and safely operate schools for in-person learning. The school district will use a portion of the ESSR funds to continuously provide cleaning services to all campuses in the district. The weekly cleaning services will provide a clean, safe learning environment for all students and ensure in-person learning to continue to take place in the school district.
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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The school district will administer diagnostic assessments to the students at the beginning of the school year. Based on the student data, all students, including all students from major racial and ethnic groups, children from low-income families, children with disabilities, English Learners, homelessness and migrant students, foster care children, and any students impacted from COVID-19, will receive evidence-based intervention that will address academic needs and provide an individual pathway that addresses the academic impacts due to COVID-19 pandemic. An additional EL paraprofessional will be in the schools to provide support to the English Learners in the school district.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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The school district will use the ESSR funds to provide high quality instruction for all students regardless of gender, race, color, national origin, disability, and age. All students will have equal access to new curriculum, instructional supplies, and instructional technology. Students will receive additional support to ensure they have equal access to the new instructional supplies and technology and have the skills needed to utilize the instructional supplies and technology. The school district will also use the ESSR funds to provide high quality professional development to teachers and other staff members. The high quality professional development will be based on the needs of the teachers and staff members.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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The administration of the school district will meet monthly to monitor the allocations at the central office. During these meetings, the superintendent, the chief school financial officer, other central office administrators, and principals will conduct interim audits to ensure an appropriate application of funds. Data will be collected at the school levels and at the district level. Principals will report to the superintendent and other central office administrators the needed data, and the district will report the data on behalf of the district. The school district will report information to the community through community meetings held at the central office.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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The school district will meaningfully engage with families and communities through community meetings and surveys. The school district will conduct a community meeting to present and to discuss the ESSR plan with parents, community leaders, and other stakeholders. The school district will also send out surveys to the community to collect important data about our school district.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://www.dcsedu.com/apps/pages/index.jsp?uREC_ID=1009743&type=d&pREC_ID=2151217 |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSER funds will be used to host summer enrichment camps for four weeks at Westside Elementary School, US Jones Elementary School, Demopolis Middle School, and Demopolis High School in June 2023 and June 2024. The enrichment camps will provide enrichment in the areas of reading and mathematics. The camps will run from Monday-Thursday each week. These camps will occur during June 2023 and 2024. The total cost for personnel will be $331,488.00 (1100-010-199) $66,796.00 (1100-200-299)
Number of Personnel: 20 teachers FTE: 0
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used for salaries for teachers to tutor students after school three days a week in the subjects of math, ELA, science, and social studies. This will occur after school and not on contract time during the 2022-2023 and 2023-2024 school years. These extended day programs will occur at Westside Elementary School, US Jones Elementary School, and Demopolis Middle School. The cost will be $40,000.00 for $30 per hour plus benefits. ($33,299.00)(1100-010-199) ($6,701.00) (1100-200-299)
Number of Personnel: 20 teachers FTE: 0
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
ARP ESSER funds will be used to hire six academic coaches to be employed during the 2022-2023 and 2023-2024 school years. The academic coaches will collaborate with teachers and provide intervention to the students. One coach will be at Westside Elementary School. Two coaches will be at US Jones Elementary. Two coaches will be at Demopolis Middle School. One coach will be at Demopolis High School. The academic coaches will also provide high-quality professional development for teachers. ($754,556.00) (1100-010-199) ($209,643.94) (1100-200-299) (6.0 FTE)
ARP ESSER funds will be used to hire one EL paraprofessional to be employed during the 2022-2023 and 2023-2024 school years. The EL paraprofessional will support EL students at the two elementary schools to recover learning loss due to pandemic. ($16,938.00) (1100-010-199) ($12,833.00) (1100-200-299) (1 FTE)
ARP ESSER funds will be used to hire retired teachers to be employed during the 2021-2022 and 2022-2023 school years to provide services to student to recover learning loss. ($89,120.00) (1100-001-199) ($6,880.00) (1100-200-299) (10 retired teachers)(FTE 0)
ARP ESSER funds will be used to hire a Mental Health Counselor. The Mental Health Counselor will support students with social, emotional, and behavioral needs at all campuses in the district. She will also provide counseling sessions in small groups to address bullying and any other issues related to the pandemic in addition to the services provided by our counselors. These services will be provided during the 2022-2023 and 2023-2024 school years. - $93,000 (2120-300-399) (FTE 0) The need for this additional counselor is due to the escalating students' social and behavior problems that are due to COVID and the loss of instructional time.
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
The ARP ESSER funds will be used to hire the following positions: one nurse, one floating custodian, one curriculum coordinator, one physical education teacher, and two paraprofessionals.
One nurse will be employed (2140-010-199) for salary of $41,384.00 and benefits (2140--200-299) of$17,480.00 at Demopolis High School. (FTE: 0)
One floating custodian will be employed (3200-3900--010-199 salary of $16,945.00 and benefits (3200-3900--200-299) of $12,826.00. (FTE:0)
One curriculum coordinator will be employed for 2021-22 and 2022-23 (6000-6999--010-199) salary of $197,760.00 and benefits (6000-6999) benefits of $49,450.00. (1.0 FTE) The curriculum coordinator will oversee the curriculum and instruction program for the entire district. The curriculum coordinator will work with school administrators and academic coaches to assess learning loss in all campuses and to determine high quality instruction needed to recover learning loss among all student populations in the school district.
One physical education teacher will be employed for 2022-23 and 2023-24 school years at Demopolis Middle School. ($57,640.00) (1100-010-199) $21,215.00 (1100-200-299) (1.0 FTE)
Two paraprofessionals will be employed during the 2022-23 and 2023-24 school years. One paraprofessional will be located at Westside Elementary School. One paraprofessional will be located at Demopolis High School. ($45,149.00) (1100-010-199) $28,298.00 (1100-200-299) (2.0 FTE)
The ARP ESSER funds will be used to provide supplements to teachers off contract time to provide homebound services for students. ($99,875.00) (1100-010-199) ($20,125.00) (1100-200-299) 5 teachers (FTE: 0)
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSR funds will be used to complete a wireless network and infrastructure project for the school district before September 2024. ($355,000) (3200-3900-300-399)
ARP ESSR funds will be used to purchase chromebooks, laptops, educational software (IXL Learning, Kami, Screen-Cast-O-Matic) and iPads before September 2024. ($418,000) (1100-400-499)
ARP ESSR funds will be used to purchase software (computer monitoring and copier software) and printers before September 2024. ($80,000) (6000-6999-400-499)
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
ARP ESSER funds will be used to provide weekly cleaning services that will be contracted with a private company to all campuses in the district. All services will be completed by September 30, 2024. ($116,000) (2140-400-499)
These ARP ESSER funds will also be used to purchase new classroom furniture (desks and tables) for student collaboration. This student collaboration will lead to more student discourse in all classrooms. The additional desks and tables will help social distance our students. This project will be completed by September 20204. ($250,000) (2190-500-599)
ARP ESSR funds will be used to update the security cameras for COVID contact tracing, physical education equipment for Westside Elementary and US Jones Elementary to migrate the spread of COVID, minimize sharing, and allow for social distancing, update intercom system, and roof project at Demopolis High School before September 2024. ($1,070,000) (7000-7999-500-599)
ARP ESSR funds will be used to repair doors and install locking windows to provide adequate ventilation at Demopolis High School. This project will be completed by September 2024. ($120,000) (3100-400-499)
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
ARP ESSR funds will be used to provide on-going, high-quality professional development for teachers that support increased student achievement in all core subject areas. This professional development will include AMSTI, LETRS, E3, and Kaplan. This professional development will take place during the 2022-2023 and 2023-2024 school years. $59,723.00 (2215-600-899)
ARP ESSR funds will be used to send a team of 18 educators from the school district to attend Model Schools Conference during the summer of 2023 and 2024. $31,716.00 (2215-300-399)
ARP ESSR funds will be used to provide stipends for teachers who are off-contract time to attend professional development during the 2022-2023 and 2023-2024 school years. $166,457.00 (2215-010-199) $33,543.00 (2215-200-299) Teachers: 130 FTE:0
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
ARP ESSR funds will purchase classroom sets of textbooks and writing programs so that students will not take books back and forth to home to avoid the spread of COVID for the 2021-22, 2022-23, and 2023-24 school years. ($381,732) (1100-400-499)
ARP ESSR funds will purchase instructional materials, such as RTI Rails, ACT Prep, and intervention materials and instructional materials for all students before September 2024. ($207,208.18) (1100-400-499)
ARP ESSR funds will be used to pay for ACT, AP, and Dual Enrollment for the students before September 2024. ($133,295) (1100-300-399)
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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