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ARP ESSER - Application Details
i3 Academy, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*
i3 Academy plans to use ESSER funds to to support proven strategies that prevent and mitigate outbreaks. This will ensure we are able to provide a safe environment for in-person learning. We hosted a vaccine clinic for i3 Academy parents, guardians and family members as well as the neighboring community. We had a great turnout for vaccines as well as provided an avenue for vaccine hesitant people to ask questions and get factual information. i3 Academy staff will get tested frequently to prevent and understand the impact of the COVID-19 pandemic. Students are still masked, social-distanced, and kept in their classroom unit to prevent school-wide outbreaks. Additional sanitization and person hygiene has increased as well. We are following all CDC and Alabama Department of Health procedures and guidelines for student and staff safety. 
How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

i3 Academy will ensure that all students are being supported no matter their racial or ethnic group, household income, disability, native language, gender, background or any other status. We will support all student learning and work to understand the impact of the COVID-19 pandemic on the students and their families. i3 Academy employs two full time school counselors and a school social worker who work tirelessly to build relationships with students and their families. This allows us to connect families to governmental agencies or nonprofits who are able to respond to needs that the school may not be resourced to handle. We've build a network of community partners who have agreed to support i3 Academy families. All staff and especially interventionist have been trained to work with students of all backgrounds, trauma informed education practices, and evidence-based intervention modes. 

i3 Academy will use high dosage tutoring and interventions to address the impact of lost instructional time. We've hired Math and Reading coaches to assist with Tier 2 and 3 interventions in those subjects. Paraeducators in the classroom are able to provide additional intervention and small group instruction. Additionally, our Behavior Analyst assists educators with evidence-based approaches to challenging behaviors. i3 Academy participates in state testing and periodic assessments and uses that data to inform curriculum decisions and strategies to help students achieve grade level mastery.

How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
i3 Academy ARP ESSER funds will be used to support Section 427 of GEPA (20 U.S.C. 1228a). i3 Academy leadership will ensure equal access to education and promote education excellence for all students. Staff will ensure equal opportunities for all eligible students and teachers in any project or activity and promote the ability of such students and teachers to meet high standards. i3 Academy will address all special needs of students and teacher to ensure equitable participation and adjust any lesson plans or curriculum to meet the specific needs. Additionally, teachers will encourage and uplift all students to meet a high standard. i3 Academy will ensure that no student or teacher will be denied participation based on gender, race, national origin, color, disability, or age. All funds will be used in an equitable manner to ensure all students benefit from the funds with no discrimination.
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
i3 Academy will routinely review spending related to ARP ESSER funds to ensure they are in line with the proposed budget. The Central Office Finance Team will conduct interim audits to demonstrate the correct appropriations of funds. We will share this via data dashboard and annual reports to the i3 Academy community and wider Birmingham community. 
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
i3 Academy consulted Family Advisory Board, students, and families to understand the impact of the COVID-19 pandemic on education. We received student and family surveys and student data to make strategic hires to ensure student success. Additionally, i3 Academy discussed with the Board of Education to hear their thoughts on the proposed budget of ARP ESSER funds. We will evolve the budget if needed based on changes in the pandemic or students needs. 
Provide the URL for the LEA Return-to-Instruction Plan.
*https://www.i3academy.org/i3SafeforMe.aspx

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER funds will be used to host a Summer Learning Program during the Summer 2022. The camp will run for at least 4 weeks, 5 days a week. The focus will be Reading/Literacy, Math, STEM, and Wellness activities. i3 Academy will purchase general supplies such as paper, notebooks, pencils, crayons. etc. to effectively run the program. We will also purchase a curriculum to run the program that is focused on engaging students in the key areas of Reading/Literacy, Math, and STEM. Total cost: $250,627.

9130 - [400-499] (Materials and Supplies) $25,627

9130 - [300-399] (Purchased Services) $225,000

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER funds will support i3 Academy's high quality after school program. This program serves K-5 students and their families by providing safe, engaging and educational programming after school hours. These funds will be used to purchase materials and programs to support the comprehensive after school program. i3 Academy will provide materials, and necessary supplies.

9130 - [400-499] (Materials and Supplies) $25,626

9130 - [300-399] (Purchased Services) $225,000

Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER funds will be used to employ 7 paraprofessionals for the 2021-22 and 2022-23 school years to assist with closing the achievement gap of students   at i3 Academy. See job description in Related Documents section.

Total cost: $538,718 | 1100 - [010-199] (Salaries) $346,897 | 1100 - [200-299] (Benefits) $191,822

ARP ESSER funds will be used to employ 7 paraprofessionals for students receiving Special Education services for the 2021-22 and 2022-23 school years to ensure compliance with students' IEP. They will support classroom instruction and assist with closing the achievement gap of i3 Academy students. 

Total cost: $236,495 | 2190 - [010-199] (Salaries) $155,444 | 2190 - [200-299] (Benefits) $81,051

ARP ESSER funds will also be used to employ 1 school nurse for the 2021-22 and 2022-23 school years to ensure the safety of students and mitigate COVID risks. See job description in Related Documents section.

Total cost: $136,798 | 2140 - [010-199] (Salaries) $98,320 | 2140 - [200-299] (Benefits) $38,478

ARP ESSER funds will also be used to employ 2 reading coaches the 2021-22 and 2022-23 school years to assist with closing the reading achievement gap of students at i3 Academy. They will provide Tier 2 and 3 support to students. See job description in Related Documents section.

Total cost: $415,737 | 1100 - [010-199] (Salaries) $312,081 | 1100 - [200-299] (Benefits) $103,656

ARP ESSER funds will also be used to employ 3 math coaches the 2021-22 and 2022-23 school years to assist with closing the reading achievement gap of students at i3 Academy. They will provide Tier 2 and 3 support to students. See job description in Related Documents section.

Total cost: $474,461 | 1100 - [010-199] (Salaries) $351,295 | 1100 - [200-299] (Benefits) $123,165

ARP ESSER funds will be used to provide high quality substitute teachers for teacher absences related to COVID-19 protocols. Daily rate is $125 and benefits/taxes $9.

Total cost: $96,000 | 2215 - [010-199] (Salaries) $89,549 | 2215 - [200-299] (Benefits) $6,451

 

 

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00
Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER funds will be used for additional cleaning measure required as a result of the COVID-19 pandemic.

i3 Academy uses a contractor for deep cleaning purchased services includes the costs of those services. Additional costs for materials and supplies includes air purifiers and materials needed for sanitization. 

3200-3900 - [400-499] (Materials and Supplies) $16,804

3200-3900 - [300-399] (Purchased Services) $90,000

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00
Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00
Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.