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ARP ESSER - Application Details
LEAD Academy, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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LEAD will provide a safe, clean learning environment for all students, teachers, and employees through the use of PPE and sanitization as recommended by the CDC and the Alabama Department of Public Health. All facilities will be sanitized daily and deep cleaned if a quarantine is required for any specific class. An additional nurse will be hired to help with the treatment, tracing, and documentation of students health needs.
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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LEAD Academy will continue to use evidence-based interventions by utilizing the WhatWorks Clearinghouse and other academic reviews of materials. We are beginning to utilize the Multi-Tiered System of Supports (MTSS) like our neighbor, Mississippi has, and that our own state will officially roll-out next year. Through the MTSS process, we will be checking ALL student's social-emotional health by doing a comprehensive Social-Emotional Worksheet on all students. We will be using our baseline academic data from our universal screener (NWEA MAP) and our progress monitoring tool (STAR Renaissance) to see how large the gap that exists due to lost instructional time (or as we call it unfinished teaching) over these past 16 months. Through the process, we will determine those scholars in the most need of Tier II and Tier II interventions and whether they are academic in nature or derived from behavioral concerns. We are also tracking students this year based upon their Mode of Instruction (MOI) from the 2020-2021 school year to see if large groups of students are struggling academically and in need of Tier II or Tier III interventions. We will also be spending a large amount of time ensuring that our Tier I instruction is solid. Through the MTSS process, each teacher will be rated on their level of Tier I instruction and provided support if they do not meet the minimum recommendation. Through the same MTSS process, our students in subgroups will be monitored and provided with interventions to meet their needs as learners.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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LEAD will provide equal access to all services and staff regardless of student barriers.
The LEA proposes that any students, teachers, or other beneficiaries with a barrier will be given support to meet any needs that may be impacted due to gender, race, color, national origin, disability, or age.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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The LEAD CSFO and the Federal Programs Director will monitor the expenditures of funds as approved through the grant process. An annual audit will be completed on the financials of LEAD. As expenditure reports are needed they will be completed by federal programs director and approved by the superintendent. Each quarter the CSFO will insure that the funds being expended are within the guidelines of the grant and acceptable fiduciary guideline. The information will be reported monthly during the board meeting financial reports.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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LEAD will provide information regarding the use of funds to the parents through a quarterly report.
Parents will have an opportunity to participate in a parent/school connection night each semester to support the students learning in reading and math.
The parents will also have input in the types of activities they would like to see take place, based on their needs in order to support their individual students at home.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://www.leadacademyal.org/s/LEAD-Academy-Roadmap-to-Reopen-School-Year-2020-21.docx |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP funds will support 18 six-and-one-half-hour days of summer learning experiences during the summer of 2022, 2023, and 2024 at LEAD Academy. This effort is addressing learning loss and will be a coordinated effort with ARI Summer Literacy Camp. There will also be an enrichment summer school for students looking for STEAM related activities including robotics, coding, creative writing, literature, and theater arts. ARP dollars will provide compensation for up to 7 instructors, paraprofessional/secretary.
Summer 2022, 2023, and 2024 expenses are projected at $149,639.00. Teacher expense for each summer at $44,198.00. The pay reflects a total stipend of $6,314.00 per teacher which includes base of $5,850.00 plus $377.00 (Social Security) and $87.00 (Medicare). This is 18 days at 6.5 hours per day and $50.00 per hour or a daily rate of $325.00.
The Summer paraprofessional for each summer is $3,613.00 for eight weeks of summer employment. This paraprofessional compensation consists of $3,360.00 salary + $208.00 (medicare) + $49.00 (social security). This position is not eligible for retirement or health benefits. This pay is 40 days times 6 hours per day at $15.00/hour
ARP funds will also cover materials and supplies consisting of Reading Horizons at $10,711.00, Language Circle Enterprises at $2,580.00, Scholastic Inc. at $1,154.00, and school supplies for students and teachers at $2,600.00 for a total of $17,045.00 for the 2022 summer.
9130 - [010-199] (Salaries) $122,850.00 | 9130 - [200-299] (Benefits) $9,744.00
9130 - [400-499] (Materials and Supplies) $17,045.00
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to provide after school support for students in need of math and reading remediation and intervention based on performance on NWEA Map, ACAP, and STAR.
Total cost is $90,268.00. 4 teachers at $25.00/hr. for two hours a night, two days a week for 28 weeks each year will be funded for the 2021-2022, 2022-2023 and 2023-2024 school years. $24,114.00 for the salaries and benefits with 4 salaries at $5,600.00 each and benefits at $1,714.00 each.
9130 - [010-199] (Salaries) $67,200.00, 9130 - [200-299] (Benefits) $20,568.00
9130 - [400-499] (Materials and Supplies) $2,500.00
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
Tier II and III students and other struggling readers often lack the essential comprehension skills and vocabulary to meet grade-level literacy objectives. Reading Plus supports RtI and MTSS models by combining personalized practice with adaptive instruction, helping students to improve silent reading fluency. The program will cost $30.00 / student for 600 students year one 625 students year two and 650 students for year 3 for a total of $56,285.00 to be expended by the end of the 2023-2024 summer.
DreamBox Learning Math and its Intelligent Adaptive Learning technology is researched-based, and fits within the RtI/MTSS model. Sound pedagogy is always the foundation for instruction, because the goal is to build conceptual understanding and procedural fluency. DreamBox goes far beyond the expectation of intermittent assessment and adjustments to instruction. Formative assessments throughout the learning process help shape the process. In real-time, every mouse click is tracked to gain insight into student strategies. Then, based on that insight, individual learning paths are dynamically created to guide the student through the curriculum, aligned with the Common Core and other state standards. Total Cost $18,338.00 for one year.
1100 - [400-499] (Software) $18,338.00
1100 - [400-499] (Software) $56,285.00
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
Given fluctuation in student attendance, limited school experiences, and access to personalized instructional services during the 2020-2021 school year, the district will use ARP funds to enhance tiered instruction by increasing K-1 in class instructional support.1
ARP ESSER funds will be used to employ paraprofessionals for the 2022-2023 and 2023-2024 school years to assist with closing the achievement gap of students within the district. The following list identifies the number paraprofessionals at each school: Primary - 4 Paraprofessionals (4.0 FTE); (See job description in Related Documents section.)
Total cost: $209,100.00 | 1100 - [010-199] (Salaries) $157,488.00.00 | 1100 - [200-299] (Benefits) $51,612.00
ARP ESSER funds will be used to employ a Director of Operations and Federal Programs and a Chief Academic Officer for the 2022-2023, and 2023-2024 school years to assist with closing the achievement gap of students within the district. The following list identifies the employees - Director (1.0 FTE) & 1 C.A.O. (1.0 FTE). (See job descriptions in Related Documents section.)
Total cost: $448,309.00 | 2190 - [010-199] (Salaries) $398,971.00 | 2190 - [200-299] (Benefits) $49,338.00
ARP ESSER funds will be used to employ a nurse (LPN). The following list identifies the Nurse for the Intermediate School - Nurse (1.0 FTE). (See job descriptions in Related Documents section.) This includes 10,000 for each of three years for cleaning supplies, health supplies, a computer for one nurse office and a printer for both offices.
Total cost: $113,936.00 | 2140 - [010-199] (Salaries) $64,335.00 | 2140 - [200-299] (Benefits) $18,601.00 | 2140 - [400-499] (Materials and Supplies, Technology) $31,000.00
ARP ESSER funds will be used to employ an Interventionist for the 2022-2023 and the 2023-2024 school years to collect data, create remediation plans, coach teachers, and develop a summer school program. Anticipated cost is $177,077.00 for this position. Salary for each year at $77,197.00 placement on LEA Salary schedule based on experience and degree as a twelve month employee. Benefits total $10,465.00 (social security at $4,787.00, medicare at $1,119.00, and health $4,560.00 (single LEA contribution) with a proposed 2% increase for the second years salary.
Total Cost $177,077.00 | 1100 - [010-199] (Salaries) $155,938.00 | 1100 - [200-299] (Benefits) $21,139.00
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSER funds will be used to purchase Chromebooks and Chromebook carts to increase academic technology usage and improve student achievement. ).
Total Cost: $142,100 | 1100 - [400-499] (Technology) $142,100.00
ARP ESSER funds will be used to purchase streaming webcams to provide virtual instruction through a hybrid model. This will allow students who must be quarantined to attend class with their peers while quarantining at home. This allows instruction form the the teacher to continue without disruption. We will purchase 35 AverMedia Live Streamer CAM Webcams at $29.97 each for a total $1,048.95.
Total Cost: $1,048.95 | 1100 - [400-499] (Technology) $1,049.00
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
Improvements to a the facility to include air handling units (HVAC that is more efficient and purifies the air quality). and to be completed by June 2024 at the LEAD Intermediate school and the proposed LEAD Jr./High School.
7200 - [500-599] (Capitalized Units) $134,308.70
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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