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ARP ESSER - Application Details
Randolph County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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Randolph County Plans to use ARP funds to replace aging air conditioner systems, replace leaking roofs, and replace windows to improve air quality and eliminate mold as needed on all campuses. ARP funds will also partially fund new construction to prevent access to main school areas by outsiders while classes are in session. Extra teachers will be hired so that students can more easily socially distance.
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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Randolph County Schools will work to remove any barriers hindering any subgroup of students from achieving academic proficiency. Randolph County Schools will conduct needs assessments including but not limited to reviewing data of the following indicators: academic (ACAP tests, STAR 360 progress monitoring, report cards), demographics (student poverty, ethnicity, race, English Learners, children with disabilities, Homeless, Gender, Foster Care), safety and health (surveys, walk throughs, nurse utilization, referrals to counselors, mental health coordinator, etc.), attendance, and discipline data. The needs assessments will indicate the populations and areas where academic interventions are most needed and those who are particularly impacted disproportionately by the Covid-19 pandemic. Funds will be used to purchase extra ELA textbooks so that every student in every school has access to current ELA textbooks or workbooks. In addition the online component of Reading Horizons will be purchased. Funds will be provided for the progress monitoring software so that all students are monitored to determine individual academic weaknesses. Evidence-based interventions including high-dosage tutoring, remediation/intervention programs, summer learning opportunities, after school programs, and etc. will be provided to students of all subgroups as the needs indicate. The Mental Health Service Coordinator and counselors will work with students as needed to provide social, emotional and mental health supports. Students are referred to non-school professional counselors as the need arises.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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Randolph County Schools is dedicated to eliminating barriers which might impede students, teachers and other program beneficiaries equal access to or participation in the ESSER III program. Randolph County Schools provides handicapped accessible entrances and facilities at all campuses. School buses (regular and handicap-accessible) provide transportation between homes and schools in all areas of the rural county. Interpreters or Language-line is available for communicating with limited English proficient parents and students. Funds in ESSER II will be used to ensure all students have a Chromebook or internet capable device appropriate for the student. Funds in ARP/ESSER will be used to equip all core classrooms with touch panel display devices and document cameras. Online programs such as Edgenuity and ACCESS will provide all students in grades 6-12 opportunities for credit recovery, career tech classes, and social emotional courses. The Texthelp extensions for Chrome provides resources to help students in all grades read, write and communicate with accuracy and fluency. Texthelp helps instructors create digital instructional material to support English Learners and other students with reading and language disabilities.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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The LEA will follow accounting and inventory procedures. All purchases, contracts, or personnel must be approved by a supervisor, the chief financial officer, and the superintendent. Purchases requiring bids, contracts and personnel must be approved by the Board of Education. Upon delivery of materials, supplies, or technology, the items will be inventoried by personnel responsible for the distribution (coordinator, principal, secretary, etc.). The purchase order or invoice must be signed to verify the receipt of the items prior to payment. Personnel will be reviewed annually by supervisors (Educate Alabama, Lead Alabama). Facility repairs and installations will require a walk through by the superintendent or a designee to approve project completion prior to payment. The CSFO and Federal Programs Coordinator will monitor expenditure reports to verify that purchases correspond to the budget and plans. Funds will be used to purchase an inventory system to help track technology and other items purchased with CARES, ESSER II and ARP/ESSER III funds. The inventory will be monitored annually by principals, media specialist, and the technology coordinator. Materials and supplies will be distributed according to the budget at the school level by the principle or a designee. Data elements required to be reported will be presented to the Board of Education and posted online on the District Web page.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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Randolph County Schools contracts with a Family and Community Liaison to provide a Parent Hotline for parents and guardians to call with school questions or concerns. The Family and Community Liaison and the contracted Mental Health Coordinator will visit homes as needed. Parents and guardians can schedule appointments with teachers and administrators to discuss school related issues. Board Meetings are open to the anyone wishing to attend. Schools schedule parent-teacher nights several nights per year. Each school holds open house at the beginning of the year to meet and greet students and families. Teachers and administrators communicate with parents by newsletters, texts, telephone calls, social media, online surveys, and scheduled in-person meetings. The school system collaborates with community agencies to distribute clothing and supplies to needy students.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://randolphboe.org/apps/news/show_news.jsp?REC_ID=728537&id=0 |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSER funds will be used to host Summer School (7-12), Summer Enrichment Camps (4-6) and Summer Literacy Camps (k-3) during the Summers of 2022, 2023 and 2024. The camps will run for three weeks for four days a week seven hours per day for grades k-6. Subjects to be covered are science, mathematics and reading. Summer School for Grades (7-12) to address learning loss in all academic subjects will run for four days a week, four hours per day for 6 weeks. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. (See attached job descriptions). Additionally, we will purchase an online subscription to Reading Horizons Discovery for use during Summer Camp for summers of 2022, 2023, 2024. Stipends will be paid to off-contract staff to work during Summer Literacy Camps and Summer School. Randolph County Schools plans to pay stipends to 61 teachers, 10 paraprofessionals, 10 bus drivers, 7 janitors and 7 secretaries for the summers of 2022, 2023 and 2024. Total cost:
$1,329,472.00
1100- [010-199] (Salaries)
$954,900.00 |1100 - [200-299] (Benefits)
$188,019.81
1100 - [400-499] (Materials and Supplies)
$11,593.29|1100- [400-499] (Software)
$138,000.00
4120 - [010-199] (Bus Driver Salaries)
$15,840.00 | 4120 - [200-299] (Bus Driver Benefits)
$3,118.90
4120 - [300-399] (Mileage for Buses)
$18,000.00
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
- ARP ESSER funds will be used to fund three class-size reduction certified teachers during the 2021-2022 School Year to assist with closing the achievement gap of students within the district.(Job Description attached). 1 FTE will be placed at Woodland Elementary School ( CSR Kindergarten at Woodland Elementary class size reduced from two classes of 24 to 3 classes of sizes 15, 15 & 14)., 0.5 FTE at Wedowee Elementary School (CSR Kindergarten at Wedowee Elementary class size reduced from 4 classes of about 22 to 5 classes of sizes 17, 16, 18, 16, 17) and 0.5 FTE at Wadley High School ( CSR first grade at Wadley High class size reduced from one class of 34 to two classes of sizes 18 & 16).
Total $128,824.76 1100- [010-199] (Salaries) $91,986.00 |1100 - [200-299] (Benefits) $36,838.76
- ARP ESSER funds will be used to pay a supplement to the Career Technology Computer Science-Business Education Instructor to work off-contract hours assisting the District Technology Coordinator with installation and maintenance of technology from October 1, 2021- September 30, 2024.
Total cost: $40,694.62 | 2190 - [010-199] (Salaries) $34,000.00 | 2190 - [200-299] (Benefits) $6,694.62
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
- ARP ESSER funds will be used to purchase document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER Funds will also pay for parts and maintenance on student Chromebooks . All purchases and maintenance will be complete by September 2024. ARP ESSER funds will also purchase a subscriptions to Edgenuity, IXL, TextHelp, STAR360, GoGuardian Software (all subscriptions will expire prior to September 30, 2024).
Total Cost:
$1,374,466.73 | 1100 - [400-499] (Software License)
$511,466.73 | 1100 - [400-499] ( Hardware Technology)
$863,000.00
- ARP ESSER funds will be used to purchase Inventory System Software and Encryption Software (all subscriptions will expire prior to September 30, 2024) . The inventory software is necessary for maintaining and tracking technology and other items purchased with ESSER funding. The Encryption Software is to protect sensitive information about personnel and students sent electronically, a necessity during the pandemic.
Total Cost:40,000 2220-[400-499] (Software License) $40,000
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
- ARP ESSER funds will be used to replace old single pane windows as needed at Wadley High School, Randolph County High School, and Woodland High School. All replacements will be completed by September 30, 2024. Total
$426,801.11
- ARP ESSER funds will be used to update and replace HVAC Units in schools by September 30, 2024 as follows. At Randolph Roanoke Career Tech:UV-C Air Scrubbers for cleaning the air; MERV 13 filters for increased filter efficiency; Building Automation Controls for outside, temperature, humidity control; HVAC replacements for approximately 16 tons of cooling. At Randolph County High School: UV-C Air Scrubbers for cleaning the air; MERV 13 filters for increased filter efficiency; Building Automation Controls for outside, temperature, humidity control; HVAC replacements for approximately 40 tons of cooling. For Rock Mills Junior High School: UV-C Air Scrubbers for cleaning the air; 9 dehumidifiers in areas without humidity control; MERV 13 filters for increased filter efficiency; Building Automation Controls for outside, temperature, humidity control; Replace 3 R-22 Wal Mounted Heat Pumps; Dehumidification for Cafeteria; Replace 10 split heat pumps @ 3.5 Tons each. At Wedowee Elementary School UV-C Air Scrubbers for cleaning the air; MERV 13 filters for increased filter efficiency; Building Automation Controls for outside, temperature, humidity control; HVAC replacements for approximately 3 tons of cooling. At Woodland High School: UV-C Air Scrubbers for cleaning the air; MERV 13 filters for increased filter efficiency; Building Automation Controls for outside, temperature, humidity control; HVAC replacements for approximately 59 tons of cooling. At Wadley High School: Add UV-C Air Scrubbers for cleaning the air; Add MERV 13 filters for increased filter efficiency; Add Building Automation Controls for outside, temperature, humidity control; HVAC replacements for approximately 85 tons of cooling.Total $2,167,522
- ARP ESSER funds will be used to replace or repair roofs to be completed by September 30, 2024 as follows. At Randolph County High: Administrator Office, Library, Old Gym, Walkway canopies. At Woodland High: Offices, Classrooms, Band room and Resource Rooms. Total $600,000
Total Cost for Facility Improvements $3,194,323.11. 7200 - [500-599] (Capitalized)
$3,194,323.11
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
- Supplementary materials for the Comprehensive Reading Program will be purchased to help with reading intervention for k-3 students during the school year (Memo attached about the Comprehensive Reading Program). Total $145,000.00
1100- [400-499] (Reading Program) $145,000.00
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
The ARP ESSER grant will be administered by the Chief School Financial Officer and the Federal Programs Coordinator under the supervision of the Superintendent. The Technology Coordinator will be responsible for installing and training for the inventory system and encryption software. The Technology Coordinator will also be responsible for entering inventory data into the inventory system. No Administrative FTEs will be funded by this grant.
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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