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ARP ESSER - Application Details
Sylacauga City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*
We intend to use the funds to secure additional custodial staff, sanitation supplies, and provide maintenance to buildings to secure a safer and cleaner environment for students. 
How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

We will provide after school tutoring in grades K-8 for students who are not meeting proficiency according to our assessment and RTI data.  After school tutoring in grades K-3 will focus on providing additional reading intervention for students in accordance with the Literacy Act.  This was a proven intervention implemented in the spring of last school year that we felt was important to continue all year long.  We have hired additional interventionist to reach students during the school day.  More students are requiring Tier III intervention for reading and math at all levels which required the need for additional staff to meet the needs of students. All students are invited to participate in during and after-school tutoring especially those who are in underrepresented subgroups.  

Sylacauga City Schools is hiring a mental health coordinator for the system to ensure students social, emotional and mental health needs are met. A grant was provided by the SDE, but additional funds will be used to make up the difference to pay a competitive salary.

 

How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*

No student, teacher or other program beneficiaries will be denied participation or access to any of the programs offered through ESSER III based on gender, race, color, national origin, disability or age. The LEA will take the following steps to overcome barriers that impede equal access to the programs offered through ARP ESSER funding:

1. Diversity training for staff members who do enrollment at each school. 

2. Training for administrators on equal access for all staff and students. 

3. All school staff are trained annually on equal access for all groups regardless of gender, race, color, national origin, disability and age. 

 

How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
Sylacauga City Schools will review monthly account summaries of the APR ESSER funds to ensure the money is being spent according to the budget.  Each quarter the LEA will report in a public Board meeting the status of the funds.  
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*

The Sylacauga City Schools Board of Education will build the schools’ and parents’ and families’ capacity for strong parent and family engagement, in order to ensure effective engagement of parents and families, and to support a partnership among the schools involved, parents, families, and the community to improve student academic achievement, through the following activities specifically described below:

The school district will, with the assistance of its Title I, Part A schools, provide assistance to parents of children served by the school district or school, as appropriate, in understanding topics such as the following, by undertaking the actions described in this paragraph - -

• The State’s College and Career Readiness Standards (CCRS)

• The State and local academic assessments including alternate  assessments,

• The requirements of Part A

• How to monitor their child’s progress, and

• How to work with educators

 

 

Provide the URL for the LEA Return-to-Instruction Plan.
*www.scsboe.org

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER funds will be used to host summer school at our middle and high schools for two years .  During the summer of 2021 we served over 125 students in grades 6-12.  This allowed students to make up missed coursework, complete credit recovery and reduce the rate of retentions because of learning loss.  Summer school will be four days per week for a minimum of four weeks.  Subjects will include core content areas as well as CTE courses via Edgenuity. Funds will also be used to host a STEM camp for two weeks at our 3-5 school.  STEM camp will be offered two summers. 5 FTEs at Sylacauga High, 5 FTEs at Nichols-Lawson Middle School and 6 FTEs at Pinecrest Elementary will be hired. Total Cost for summer programs: $72,000

 

Total Cost=$72,000   

9130- [010-199] (Salaries) $60,000 | 9130- [200-299] (Benefits) $12,000   

16 FTEs for all summer programs (each summer offered): 5 teachers (5 FTEs) at SHS summer camp, 5 teachers (5 FTEs) at NLMS summer camp and 6 teachers (6 FTEs) at Pinecrest summer STEM camp

 

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

 

STEM camp will be offered after school for the 2021-2022 school year at two of our schools.  The camp will be run in conjunction with our 21st CCLC program, but will require additional staffing.  Our 21st CCLC programs, also known as Bridges, is offered Monday-Thursday at three out of four of our schools.  Students are provided with homework assistance, fine arts activities, snacks, and educational activities.  We are going to expand on their learning opportunities by offering a supplemental STEM program.  4 FTEs at Nichols-Lawson Middle and 4 FTEs at Pinecrest Elementary will be used to teach the STEM camp. 

Total Cost = $39,600

9130- [010-199] (Salaries) $33,000 | 9130 - [200-299] (Benefits) $6600

4 teachers (4 FTEs) at NLMS

4 Teachers (4 FTEs) at PC

Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

NA

Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

 ARP ESSER funds will be used for instructional support.  We recognize that our Tier I instruction is not meeting 80% of our students.  Our RTI pyramid is upside down.  More than 50% of our students are requiring Tier II and III intervention.  No amount of intervention or programs can solve a Tier I instructional issue.  The instructional support team will consist of a math specialist (1 FTE), reading specialist (1 FTE) Indian Valley- one interventionist (1 FTE), Nichols-Lawson-  two part-time interventionist  (2 FTEs), and one full-time interventionist (1 FTE) at Pinecrest. Two full-time instructional assistants will be hired to support instruction at Indian Valley.(2FTEs).  These individuals will work closely to ensure missed instruction at all levels is provided during the school day at a time the student will not miss out on current instruction. Standards-based instruction will be provided along with evidence based practices. These individuals will review data with administrators and teachers to target areas of needs for students. 

Total Cost: $954,724.52 1110 [010-199] (Salaries) $745,000 | 1110 [200-299] (Benefits) $209,724.52  

District Specialists 2 FTEs

Interventionists: Indian Valley 1 FTE, Nichols-Lawson 2 FTEs, Pinecrest 1 FTE

Instructional Assistants: Indian Valley 2 FTEs


4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER funds will be used to employ a math coach (.5 FTE) to support math instruction at the elementary level for the 2021-2022 and 2022-2023 school year.  One full-time(1 FTE) art teacher will be hired to support enrichment at the middle school.  Two full-time instructional assistants will be hired to support instruction at Indian Valley.(2FTEs). (see job descriptions in Related Documents).  A receptionist/secretary (1 FTE) will be hired to assist Executive Director of Supporting Programs who will assist in managing student attendance and discipline data.  Funds will also be used to hire a instructional coaches at the middle school and high school. Funds will also be used to help pay salary and benefits for a newly hired Mental Health Coordinator (2150). Funds will be used to pay a portion of the counseling salary of the middle school counselor as well as hire a college and career advisor for the high school (2-.5 FTEs). An additional custodian will be hired at the middle school to assist with cleaning and sanitizing (1 FTE).  A network administrator and an instructional technology coach will be utilized to assist the technology department. All positions will be faded by September 2024.

Total Cost: $127,111 |  1110 [010-199] (Salaries) $104,874  |  1110 [200-299] (Benefits) $22,237

Total Cost: $97,070.40 | 2110 [010-199] (Salaries) $64,794 | 2110 [200-299] (Benefits) $32,276.40  

Total Cost: $276,194 | 2120 [010-199] (Salaries) $225,008 | 2120 [200-299] (Benefits) $51,186

Total Cost: $16,512.00 | 2150 [010-199] (Salaries) $14,860.80 | 2150 [200-299] (Benefits) $1651.20

Total Cost: $114,577.20 | 3200 [010-199] (Salaries) $71,481.60 | 3200 [200-299] (Benefits) $43,095.60

Total Cost: $548,276.40 | 2290 [010-199] (Salaries) $416,960.79 | 2290 [200-299] (Benefits) $131,315.61

Total Cost: $226,646| 2210 [010-199] (Salaries) $179,446 | 2210 [010-199] (Benefits) $47200

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

ARP ESSER funds will be used to purchase two online subscriptions to help support instruction and learning loss.  We will purchase Edgenuity for three years.  Boardworks will be a one-time purchase.

Total cost: $117,315 1110 [300-399] (Software License)

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER funds will be used to make upgrades to facilities.  Sanitation supplies and UVC lamps will be purchased for all schools. The following are projects that will be completed for safety and sanitary purposes: New furniture for libraries to help students spread out and social distance (will also be used for intervention area), Tile flooring to replace carpet at Sylacauga High School, 22 new HVAC units at all facilities, roll up doors to keep people from entering an area at Sylacauga High School, fire alarms will be upgraded at Pinecrest and Sylacauga High School, and safety doors will be added at Pinecrest Elementary.  The roll-up doors will keep people from gathering between events and between sanitation to reduce the risk of spreading germs.  Fire alarms need to be upgraded at the two schools due to ventilation upgrades.  These were updated to help reduce the spread of the virus by better filtering the air.  Total cost for all the facility projects will be $650,700.

2220 [400-499] (Materials and Supplies) $100,000

3200- [400-499] (Materials and Supplies) $104,500 

3200- [600-899] (Other objects) $146,200

7200 [500-599] (Capital Outlay) $300,000

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00
NA
Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

ARP ESSER funds will be used to purchase new curriculum for ELA, fine arts supplies to support enrichment activities, teacher materials, updated furniture for libraries at all schools, and subscriptions to support robotics at the middle school, and graduation/goal setting at the high school.  Furniture updates are needed to provide better space for students to spread out.  Currently we have traditional table seating, which doesn't allow for social distancing.  The graduation/goal setting software that will be utilized at SHS will help counselors determine if pathway coursework has been completed and any need for credit recovery due to lost instructional time. 

Total Cost $849,922.54 | 1110 - [300-399]  (Purchased services) $397,849.85 | 1110 [400-499] (Materials and supplies) $452,072.69

Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
NA
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
NA


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.