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ARP ESSER - Application Details
Monroe County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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Monroe County Schools will be using ARP ESSER III funds to address deferred maintenance projects in our schools and buildings . The ARP ESSER III funds will be used to address school facility repairs and improvements to reduce risk of virus transmission and exposure to environmental health hazards and support student health needs.
A. inspecting, testing, maintaining, repairing, replacing, and upgrading projects to improve the indoor air quality in school facilities, including HVAC systems
B. filtering, purification and other air cleaning, fans and control systems
C. window/door repair and replacement
D. Carpet replacement
E. Touchless water stations
F. Complete our 1:1 technology device initiative
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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Monroe County Schools will use data and data driven processes to assist with early identification of students who are experiencing academic difficulties. Quarterly progress monitoring data will be used to identify students who are not on grade level. Additional assistance will be given to students via extra teacher support and technology based remediation programs in order to complete standard mastery. Monroe County Schools will purchase standard mastery instructional materials and supplies in the areas of: ELA/Reading curriculum (K-12), Science curriculum (K-12), Social Studies curriculum (K-12), and Math curriculum (K-12). Lastly, the district will purchase a PK-8 Social and Emotional Learning curriculum. All of the curriculums the district plans to purchase will be used to address learning loss or the aftereffects of it.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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Monroe County Schools will utilize Mental Health Counselor's and implement a PK-8 social and emotional learning curriculum for 2021-2024. Both of these strategies will be used to address any academic, social, emotional, and mental health needs of all students in our school system. The district also plans to purchase high quality instructional materials in the core academic areas along with parental academic resources whereas parents can work with students at home. During the upcoming school year, the Monroe County plans to implement all available communication strategies, with both students and families to ensure the safety, academic progress, and wellness are maintained throughout the school term.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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MCSS will monitor the ESSER III budget on a quarterly basis. MCSS will ensure that ESSER III funds are allocated appropriately and that the funds being used are sustaining positive results. MCSS will host quarterly parent meeting to discuss academic progress as well as budget modifications.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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The Monroe County School System will conduct a family/community needs assessment survey to identify priorities for ARP ESSER and other relief funds. Stakeholder input will be used when budgeting the ESSER III funding. A quarterly budget and progress update will be mailed to parents concerning the implementation of the ESSER III plan. ESSER III updates will also be given at each school during parent night. Schools hold at least one parent night each semester.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *http://www.monroe.k12.al.us/news/recovery_plan_for_monroe_county_schools_2021-2022 |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSER funds will be used to host a K-3 Summer Reading Camps during the Summer of 2023 and 2024. The camp will run for three weeks/four days a week. 30 teachers and 3 paraprofessionals will be used to implement the reading camp. 1100 - [010-199] (Salaries) $253,743.00 | 1100 - [200-299] (Benefits) $76,257.00
Total Cost $330,000.00
ARP ESSER funds will be used to host a 4-8 Summer Math camp during 2023/2024. The camp will run for three weeks/four days a week. 8 certified teachers and 2 teacher aides will be used to run the camps. 1100 - [010-199] (Salaries) $86,246.00 | 1100 - [200-299] (Benefits) $17,754.00
Total Cost $104,000.00
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Monroe County Schools will offer an extended day program for those students who are behind on credit and wish to recover lost credits. Extended day opportunities will be offered at all 4 high schools/3 middle schools in the system. 15 certified teachers will be used to operate the program. These programs will be offered for the next three years (2021/2022, 2022/2023, 2023/2024). 1100-010-199 $ 135,000.00; 1100-200-299 $45,000
Total Cost: $180,000.00
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Monroe County will utilize ESSER III funds to conduct a comprehensive after-school programs. These programs consist of targeted tutoring, reading/math camps, enrichment opportunities. To conduct these activities 25 certified teachers will be hired. 1100-010-199 $ 180,000.00; 1100-200-299 $64,128
Total Cost $244,128.00
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Monroe County will use ESSER III funds to offer extended school year programs during the 2022/2023, 2023/2024 school year. These programs include opportunities for credit recovery and advancement. Extended school opportunities will take place on all 4 High School campuses. 14 certified teachers will be utilized to operate the extended year program.
1100 - [010-199] (Salaries) $218,932.00 | 1100 - [200-299] (Benefits) $81,068.00
Total Cost: $300,000.00
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
Monroe County will utilize ESSER III funds to hire 5 (5 FTEs) contracted academic interventionists (2022/2023, 2023/2024). Interventionists will be used to target and assist students who are not on grade level. Interventionists will assist in the RTI process and target students for small group/remedial instruction. Interventionists will be contracted and paid an annual salary of $70,000.00. No benefits will be paid to contracted personnel.
1100 - [300-399) (Purchase Service) $700,000.00
Total Cost: 700,000.00
Monroe County Schools will hire 1 (1 FTE) contracted certified teacher to assist with learning loss and provide small group/remedial instruction at MMS. (2021/2022, 2022/2023, 2023/2024). Contracted amount $70,000.00. No benefits will be paid to contracted teacher. 1100 - [300-399] $210,000.00 |
Total Cost $210,000.00
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
Monroe County Schools will utilize ARP ESSER III funds to employ 14 (14 FTEs) certified teachers and 2 (2 FTEs) paraprofessional for the 2021/2022, 2022/2023, 2023/2024 school year. Additional personnel will improve student academic achievement and help in closing the achievement gap of students within the district. (See job description in Related Documents section.)
| 1100 - [010-199] (Salaries)1,278,498.88 | 1100 - [200-299] (Benefits)$625,410.41
Total cost: 1,903,909.29
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
Monroe County will utilize ARP ESSER funds to hire 3 (3 FTEs) contracted Technology Coordinators(2021/2022, 2022/2023, 2023/2024). Coordinators will work with teachers on implementing technology during daily lessons in order to increase student engagement/academic success. No benefits will be paid to contracted technology coordinators. $420,000.00 1100 - [300-399]
ARP ESSER funds will be used to purchase subscription to Presence Learning, Helping Hands and ClassWorks. (2021/2022, 2022/2023, 2023/2024). Technology software will be used to increase academic technology usage, provide student remediation, and improve student achievement. All subscriptions will expire prior to September 30, 2024. Total Cost: $210,255.00 1100 - [300-399]
ARP ESSER funds will be used to install new wifi hardware and cabling at the Central Office. Work will be completed during the 2021/2022 school year. 7000-{500-599](Capital Outlay) $32,000.00
Total Cost $662,255.00
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
Work will be preformed by Schneider Electric, Richardson Communication, Goodwin Mills & Shaw Industries
ARP ESSER III funds will be used to perform the following work.
Replace 23 HVAC units at Monroe Middle School, install 2 new HVAC units at Monroe Middle School Gymnasium,
Replace 38 HVAC units at Monroe Elementary School, install 2 new HVAC units at Monroe Elementary School Gymnasium,
Replace 31 HVAC units at JU Blacksher School,
Replace 14 HVAC units at Monroe Intermediate School, install new 1 HVAC units to Monroe Intermediate School Gymnasium
Replace exterior windows in 1935 building at Monroe Middle School, Replace exterior windows in Monroe Middle School gymnasium.
Replace exterior windows in Monroe Elementary School gymnasium,
Replace exterior windows in JU Blacksher 1935 gymnasium, Replace exterior doorways in JU Blacksher main academic building,
Replace intercom and bell system at all District schools
Interior room expansion; ventilation improvement J.F. Shields High School
Replace 10,012 square foot of carpet at Excel with Vinyl Tile
Replace 7,400 square foot of carpet at J.U. Blacksher with Vinyl Tile
7200 - [500-599] $3,965,315.31
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
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ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement on the 11th ACT test. ACT Test Prep Consultants will be used. Training will take place during 2021/2022 school year. 2215 - [300-399] (Consultants) $25,000.00
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
Monroe County will use ESSER III funds to purchase curriculum material and assessment supplies. These materials and supplies will be used to increase student achievement. Funds will be used to purchase Math textbooks/teacher resources (2021/2022, ELA textbooks/teacher resources (2022/2023), Science textbooks/teacher resources(2023/2024). Funds will also be used to purchase ACT prep materials (JumpStart ACT)(2021/2022) and A Plus College Ready materials and supplies(2021/2022). All services/materials will be purchased by Sept. 2024. 1100-(400-499) (Instructional Materials and Supplies) $800,000.00. 1100 - [400-499] (Assessment Supplies & Materials) $30,000.00
Total $830,000.00
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
MCPSS will utilize ESSER III funds to purchase take home academic materials for parents to assist students. These include math and ELA manipulatives, technology software for remediation, and other parental support resources. Materials and Supplies will be purchased during 2021/2022 school year and replenished through September 2024.
2190 - [400-499] (Supplies and Materials) $25,000.00
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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Monroe County will use ESSER III funds to purchase additional classroom desks. Desks will be purchased to replace tables whereas students are not able to keep a 3-6 foot social distance. Purchase will be made during 2021/2022 school year. 1100 - [400-499] (Classroom Materials/Desks) $25,468.12
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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