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ARP ESSER - Application Details
Eufaula City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*
The Eufaula City School District will replace the flooring at EPS and AMMS to reduce the dust and allergens located in the carpet and old tile floor that is cracked and missing pieces. The new floor will allow us to clean, sanitize, to reduce the spread of COVID and maintain a healthy environment by reducing allergens, mold, and mildew that can be caused in our high humidity geographical area. Automatic floor scrubbing machines will be used to clean the areas. This project will be completed by September 30, 2024.
 
We are also planning to replace some gutters at EPS, AMMS, and EES. By replacing the gutters, we will eliminate water migration coming back upon the roof system. This will help eliminate roof leaks that cause mold and mildew in classrooms. This project will be completed before September 30,2024.
 
The renovations at EPS in the front of the school will provide a safe and secure entrance to the building. The space will allow students and parents more space to practice social distancing, due to COVID, in the front hallways, office, parent center, and cafeteria access. The nurses station will be moved to the front of the building with a separate isolation space for cases of suspected COVID. 
 
If funding allows, we would like to replace the ceiling tiles at Eufaula High School with new 2x2 tiles instead of 2x4 tiles. The current tiles have damage and some mildew spots from roof leaks in the past. The new ceiling tiles will make the classrooms and open spaces more comfortable by using mildew and mold resistance materials. Allergies to mold and mildew could produce symptoms similar to COVID symptoms. This project will be completed before September 30,2024.

Furniture will be purchased to allow the students and teachers to practice social distancing in the classroom keep everyone safe from COVID. Furniture will be purchase and received before September 30,2024.

How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

Eufaula City Schools will target students for these programs based on data collected from NWEA Map, Performance Series, ACT, PreACT and WorkKeys.  Results from all of these tests will be used to determine the effectiveness of the programs.  Data sheets will be collected for each program to monitor the progress using NWEA Map and Performance Series.


How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*

The Eufaula City school system does not discriminate on the basis of race, color, religion, national origin, sex, disability, sexual orientation, or age in any of its programs and activities, or in matters of employment, and provides equal access to the Boy Scouts and other designated youth groups. ECS will use ESSER III funds to ensure equal access to all program beneficiaries. Programs will be completed by September 30,2024.

 


How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
The Eufaula City Schools' Federal Programs Coordinator will review budget analysis for the ESSER III funds monthly to make the required reporting and will communicate the findings to the community quarterly through the districts website, social media, and to the board. 
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
Eufaula City Schools will engage with families and communities by reporting updates of funding spent and summarize purchases in reports on the districts website, social media, and to the newspaper. Social media sites will be monitored for feedback from the community.
Provide the URL for the LEA Return-to-Instruction Plan.
*https://www.eufaulacityschools.org/#:~:text=Back%20to%20School%20Guidelines%20%26%20Reopening%20Plan%2C%20Updated%208/18/2021

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

Eufaula City Schools will offer a comprehensive summer program to address the impact of COVID-19 on our students.  The summer  programs will operate for 3 years using the allocated funds.  These programs will be available to all subgroups of students in an effort to recover learning loss.  Programs will be aligned using the Wallace Foundation framework. The funds will be utilized before September 30, 2024.

 

* 9130 - [010-199] (Salaries) $1,215,495.00   9130 - [200-299] (Benefits) $253,546.00  60 teachers @ 60 FTE

* 9130 - [400-499] (Materials and Supplies) * $333,689.33 (Art supplies; STEM and STEAM project kits and supplies; basic classroom supplies- paper, pencils, marker, crayons,folders,etc.;Robotics kits; summer school curriculum materials for reading and math)

* 4120 - [010-199] (Bus Driver Salaries) $68,200.00 | 4120 - [200-299] (Bus Driver Benefits) $16,000.00 (9 drivers @ 9 FTE)

4120 - [400-499] (Fuel for Buses) $34,000.00

* 2140- [010-199] (Nurses sal) $125,133.33 | 2140- [200-299] (Benefits) $25,226.88 (3 nurses @ 3 FTE)

* 2140-[010-199] (Other Professional salary) $50,765.00 | 2140- [200-299] (Benefits) $20,035.82 (Behavior Specialist) (1 specialist @ 1.0 FTE)

* 2170-[300-399] (ARCH Counseling contract services) $2,808.00

* 3200- [010-199] (Custodian sal) $108,171.83 | 3200-  [200-299] (Benefits) $25,226.81 (4 custodians @4 FTE) over  3 years

* 2310- [010-199] (Sum Admin sal) $33,120.00 | 2310- [200-299] (Benefits) 8,000.00 (2 administrators @2 FTE)

* 9130- [010-199] (Special Ed stipends) $17,920.00 | 9130 - [200-299] (Benefits) $4,000  (4 teaches @ 4 FTE; 8 paraprofessionals @8 FTE)

* 9340-[010-199] (CNP Stipends) $45,000.00 | 9340- [200-299] (CNP Benefits) $9,072.00 (6 CNP workers @ 6FTE for summer feeding)

 

 

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

 

Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

Eufaula City Schools will offer after-school tutorial programs to address the impact of COVID-19 on our students.  These programs will operate for 3 years using the allocated funds.  These programs will be available to all subgroups of students in an effort to recover learning loss.  Programs will be aligned using the Wallace Foundation framework. The salaries will be paid over a three year period. The funds will be utilized before September 30, 2024.

 

* 9130 - [010-199] (Salaries) $238,000.00 | 9130 - [200-299] (Benefits) $16,684.00 (4 teachers @4 FTE per school x4 schools)
* 3200- [010-199] (Custodian Salaries) $114,969.00 | 3200- [200-299] (Custodian Benefits) $29,031.00 (4 custodians @4 FTE; one per school over 3 years)

Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER Funds will be used to employ three  certified teachers at the high school (3.0 FTE) to decrease class sizes to ensure social distancing in the classrooms due to COVID ; 2 teachers at EPS 2.0 FTE) to decrease class sizes to ensure social distancing in the classrooms due to COVID  and one assistant principal at the Alternative Learning Center (1.0 FTE); we will also hire a nurse at (1.0 FTE) to assist with monitoring students for COVIAD as well as maintain other health needs of the students. These services will end by September 30, 2024.

Total cost: $489,782.32| 1100- [010-199] (Salaries) $217,544.00 | 1100- [200-299] (Benefits) $91,858.91 Teachers @ 5 FTE | 2140-[010-199]- (Salary) $51,765.00 | 2140 [200-299] (Benefits) $20,035.82 1 Nurse @ 1 FTE | 2310-[010-199]- (Admin Salary) $82,364.00 | 2310-[200-299] (Benefits) $26,204.59 @ 1 FTE

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

ARP ESSER Funds will be used to purchase subscriptions to software for Apple IPads through out the district , so that learning can continue if a shutdown due to COVID occurs. All subscriptions will expire by 9/30/4024.

Total cost $527,631.02 | 1100- [300-399]- Apple Subscriptions $328,131.00| $34,500.02 for Docusign | $70,000.00 Educational Software for Special Education *(Naviance, TeachTown, N2Y)|$75,000.00 Renaissance Subscription| $20,000 NWEA Map Subscription

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

The Eufaula City School District will replace the flooring at EPS and AMMS to reduce the dust and allergens located in the carpet and old tile floor that is cracked and missing pieces.  The new tile floor will allow us to clean and sanitize, to reduce the spread of COVID and maintain a healthy environment by reducing allergens, mold, and mildew that can be caused in our high humidity geographical area.  This project will be completed by September 30, 2024.  All funds will be expended over the nest three year, to end by 9/30/2024.

The total cost: 6,000,000.00| 7000-7999-[500-599] Vinyl tile flooring  

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

 

Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

ARP ESSER funds will be used to purchase materials and supplies to upgrade and expand the CTE program with credentialing over the next three years. ECS wants to add additional programs to the CTE program such as a Teacher Preparation program  and other programs that will be determined with student input. We will purchase textbooks for grades 3-12 for the district students. We will expand our AP program by paying exam fees for eligible students. By expanding these programs, that will give students more options and reduce the crowded classrooms to allow for more social distancing due to COVID restrictions. All funds will be expended by 9/30/2024.

Total: $1,359,535.27|1100- [400-499] (materials & supplies)| 1100- [400-499]  $200,000.00 for CTE program upgrades and expansion| 1100- [400-499] $300,000.00 CTE Technology|  1100- [400-499] $786,935.27 Textbooks (grades 3-12) | 1100- [400-499] $60,000.000 AP Exams|1100- [400-499] $10,000.00 for Special Education Assessments|1100- [400-499] $2,600.00 Special Ed Materials and Supplies

Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

Eufaula City Schools will allocate Classroom Supply funds for the teachers hired with ARP ESSER funds so that students will not have to share supplies, following COVID restrictions. This will end by 9/30/2024.

1100-[400-499] (Material and Supplies) $7,288.60

Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

Eufaula City Schools will use ARP ESSER funds to pay for phone services to assist with communication for EL parents through the EL parent liaison. The liaison will be able to utilize the services to assist parents  in understanding notices and and protocols that are sent home to them concerning COVID restrictions or precautions in their native  language.The services will end by September 30, 2024.

3200-[300-399] (Phone services) $5,000.00

Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
NA


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.