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ARP ESSER - Application Details
Winston County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*
ARP ESSER funds will be utilized in a variety of ways to provide a cleaner and safer environment within which the students of Winston County will be able to learn.  This will be accomplished in three key areas.  First, we will evaluate, repair, and/or replace HVAC units throughout the county.  This will be done to improve both air exchange rates and filtration.  In some cases this may also allow for greater physical distancing as we address current areas that are not being served by HVAC units.  The District maintenance department will work to inspect, test, and repair equipment as needed.  It is our intent that improved air quality will reduce the risk of virus transmission and exposure to other environmental health hazards.  Secondly, the school District will work to replace building roofs on locations deemed in greatest need.  This will allow for a reduction in moisture leaks and have a direct impact on the growth of air contaminants.  It is our intent that this reduction will also lead to greater air quality and a reduction in student exposure to possible environmental hazards.  Finally, the school District will work to replace flooring in locations that are determined to have the greatest impact.  It is our intent that this improvement will reduce the number of contaminants on communal surfaces and also allow for easier maintenance and sanitization of surface areas. 
How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*
Winston County Schools will provide learning support through academic interventions conducted by full-time math coaches and part-time reading interventionists during the regular school year.  In addition, the District will offer Summer learning and enrichment.  District level administration will work with local school administration to regularly analyze student data to determine learning plans and remedial needs.  During this analysis, all underrepresented student subgroups will be included in the evidence-based intervention strategies and activities.
How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
Winston County Schools strive to remove barriers for all stakeholders, including students, teachers, and other staff (regardless of gender, race, ethnicity, disability, and age).  This is addressed by continually promoting a culture that fosters safety, self-worth, and belonging.  These qualities allow for equal access of all individuals.  When barriers are discovered, they are addressed promptly to eradicate future occurrences.
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
The Federal Programs Director and Chief School Financial Officer, along with District level Administrators, will actively monitor ESSER grant allocations and prepare program budgets, budget amendments, and timelines to ensure compliance with requirements.  Additionally the Federal Programs Director and the previously listed team members will collect and manage all required data elements.  This will be accomplished by a system of collaboration among relevant individuals to collect required data.  Additionally, required reporting elements will be made available on the District website for public review.  Finally the Federal Programs Director and CSFO will audit purchases made with grant funds to ensure funds are expended as approved by the ARP ESSER grant application.
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
Winston County Schools will actively engage families and community members by posting ARP ESSER plans to the District website for public review.  In addition, Winston County Schools will host various family and/or community meetings as needed such as Open House or PTO.  Winston County Schools will also provide resources as needed to assist families and communities with interaction and the improvement of academic achievement, while students are at home.  Winston County Schools will also work to educate these stakeholders regarding additional school or community-based resources where additional assistance may be obtained.  These resources will be posted on the District website.  Winston County Schools will also provide support to virtual learners, as needed, to remove barriers to learning and the overall educational process.  Finally, Winston County Schools will communicate with parents utilizing technology applications, however other forms of communication will be made available upon request.
Provide the URL for the LEA Return-to-Instruction Plan.
*https://www.winstonk12.org/userfiles/104/my%20files/winston%20county%20schools%20return%20to%20school%20plan%202021-2022.pdf?id=6294   

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00
NA
Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

Learning Support:

  Winston County Schools will employ 6 full-time math coaches and 4 part-time reading interventionists to assist with learning gaps and to assist with learning loss as related to the COVID-19 pandemic.  These positions will be made available by utilizign ARP ESSER funds for the academic years of 2021 - 2023.  These positions will funded as follows:

(Learning Loss 20%)

   6 Certified Teachers / 6FTE's (Math Coaches 21-22, 22-23, 23-24 Academic Years) : 12-5-1100-010-8100-4298-0-8100-0000= $801,540.00

     12-5-1100-(210 - 250)-8100-4298-0-8100-0000= $339,360.00

 

    4 Employees / 0 FTE's Math Interventionists (21-22, 22-23, 23-24 Academic Years) : 12-5-1100-199-8100-4298-0-8100-0000 = $20,638.00

   12-5-1100-(210 - 250)-8100-4298-0-8100-0000 = $13,888.00

 

TOTAL SALARY: $822,178.00

TOTAL BENEFITS: $353,248

OVERALL TOTAL: $1,175,426.00


4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

(Additional Personnel Costs)

  Nurses / 2 FTE's(Extension of ESSER 2 Expenditure for Academic Year 23-24)

12-5-2140-102-8210-4298-0-8210-0000 =  $59,483.00

  12-5-2140-(210 - 250)-8210-4298-0-8210-0000 = $31,561.00

  Instructional Aides / 6 FTE's  (Extension of ESSER 2 Expenditure for Academic Year 23-24)

12-5-1100-101-8100-4298-0-2300-0000 = $136,023.00

  12-5-1100- (210 - 250)- 8100-4298-0-2300-0000 = $85,864.00

  Reading Specialists / 2 FTE's(Extension of ESSER 2 Expenditure for Academic Year 23-24)

12-5-2210-084-8210-4298-0-8100-0000 =  $219,232.00

  12-5-2210- (210 - 250)-8210-4298-0-8100-0000 = $64,756.00

  Additional Counseling Units / 1.5 FTE's (To provide full-time units at location not covered by the Foundation Program) (Years 21,22,&23) 

 12-5-2120-042-8210-4298-0-8210-0000 = $262,305.00

12-5-2120-(210 - 250)-8210-4298-0-8210-0000 = $97,707.00

  Virtual School Administrator / 1 FTE's (Extension of ESSER 2 Expenditure for Academic Year 23-24 and for portions not covered in ESSER 2 application for years 21 &22)

12-5-1100-010-8100-4298-0-8100-0000 =  $168,438.00

  12-5-1100-(210-250)- 8100-4298-0-8100-0000 = $50,500.00 

  Mental Health Coordinator / (Extension of ESSER 2 Expenditure for Academic Year 23-24 .60 FTE's and for portions not covered in ESSER 2 application for years 21 &22 .07 FTE's)

12-5-2190-111-8210-4298-0-8210-0000 =  $46,161.00

  12-5-2190-(210 - 250)- 8210-4298-0-8210-0000 = $28,792.00

TOTAL SALARY: $891,642.00

TOTAL BENEFITS: $359,180.00

OVERALL TOTAL: $1,250,822.00

 

 

 

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

ARP ESSER Funds will be used to purchase the following:

  Student Electronic Devices (Chromebooks)   $185,303.00

  Adaptive Behavior Evaluation (ABE)   $20,000.00

  Destiny Library Management System  $4,000.00

  12-5-1100-414-8100-4298-0-8100-0000 = $209,303.00

* All services will be paid prior to 9/30/2024 including those that will be utilized during the 2024 year. No new services will be contracted after this date.

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER Funds will be used for the following: 

  Replacement of HVAC Units to improve air quality at various locations throughout Winston County Schools   3200-400-499 = $950,000.00

  * Plans are to install units at all 10 campuses, estimating an allocation of $95,000 at each location.  This allows for a total of 19 units at each of the following locations: Addison High, Addison Elementary, Lynn High, Lynn Elementary, Meek High, Meek Elementary, Double Springs Middle, Double Springs Elementary, Winston County High, and Winston Career Academy. 

  Replacement of Facility Roofs to reduce moisture buildup and improve air quality at various locations throughout Winston County Schools    3200-400-499 = $1,253,897.00

  * Plans are to replace roofs at the following locations and estimates:

  Addison High Gym: $100,000.00 Meek High Gym: $300,000.00 Winston County High Gym: $100,000.00

  Winston County High School: $689,675.00 Lynn High Annex: $64,222.00

  Replacement of Facility Flooring to reduce environmental contaminants and improve ease of facility sanitization   3200-400-499 = $696,166.00

  * Plans are to replace flooring in the main hallways at the following locations: Addison High, Addison Elementary, Lynn High, Lynn Elementary, Meek High, Meek Elementary,  Double Springs Middle, Double Springs Elementary, and Winston County High 

12-5-7200-515-9100-4298-0-9100-0000 = $2,900,063.00

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

ARP ESSER funds will be used for the following high quality professional development: 

  Administrator and Staff training of purchased online subscription services - 2215-300-399 = $20,000.00

12-5-2215-381-8100-4298-0-8100-0000

  Guest speakers to address student body in assembly on topics such as bullying, personal well being, and drug use prevention

  12-5-2215-312-8220-4298-0-8220-0000

Total professional development = $40,000.00

* All professional development will be completed prior to 9/30/2024

 

Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

ARP ESSER Funds will be used for the following:

Curriculum Instructional Materials and Supplies (including but not limited to additional Tiered materials for Math and Reading, additional supplemental materials/software, Alternative Behavior Educator (ABE) software) - 

12-5-1100-414-8100-4298-0-8100-0000 = $73,096.00

* All services will be paid prior to 9/30/2024 including those that will be utilized during the 2024 year. No new services will be contracted after this date.

Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
NA
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NA


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
NA


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.