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ARP ESSER - Application Details
Phenix City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*
  • PCS will implement the following prevention and mitigation strategies to continuously and safely provide in-person instruction.  PCS will: require home screening informatiom, conduct daily check every person’s temperature via thermal scanning devices, socially distance persons to the greatest extent possible, educate students and stakeholders on the required aspects of the Safe Return to In-Person Learning Plan (i.e. proper mask-wearing, hand sanitation practices, and respiratory etiquette), place signage in conspicuous places, communicate expectations, protocols, procedures, and use of ARP funds to the community, provide water bottle filling station, place germicidal lamps on the interior of HVAC units, provide flow of fresh outside air by replacing non-functioning windows, purchase hand sanitizer and other such supplies, provide cleaning services for classroom floors, systematically clean and sanitize facilities, hold large gatherings outdoors, disallow guests on campuses during the school day, provide vaccination and testing clinics (if allowed/provided with the necessary resources), provide students and parents with learning opportunities regarding remote learning, provide principals and other school leaders with the resources necessary to address the needs of their individual school and to ensure the safety and well-being of students, PCS wishes to implement the IdentAKid software program, c ommunicate to stakeholders relevant information to support informed decisions making regarding system activities, improve fresh air quality replacing poor HVAC systems with new energy-efficient HVAC systems of which each shall contain germicidal lamps and renovating windows that no longer open. 

How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

PCS will ensure that strategies, practices, and concepts are derived from or informed by objective evidence to which are purported by educational research or metrics of school, teacher, and student performance are implemented. The aforementioned will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups.

Phenix City Schools requests the use of ESSER 3 funds to ensure the offering of summer academic learning recovery for fiscal years 2023 and 2024. PCS will continue to utilize and modify the model Learning Recovery Plan developed in May 2021. Approved use of ESSER 2 funds for SOAR is as follows: SOAR Academy Budget as provided to the ALSDE and SOAR Academy Personnel.  All SOAR personnel are PCBOE employees and are working “off contract” hours. FTEs are not applicable.

Students will be afforded opportunities to participate in the system’s Summer Fine Arts Academies

Additional personnel will be added and the lead EL teacher’s contract shall be extended one month to ensure the continuance of summer services.

PCS affords arts classes at every grade level.  Due to scheduling difficulties in grades 6-8, students are limited to band offerings.  ESSER 3 funds will be used to extend fine arts offerings to these students after hours. PCS will also provide before and after-school tutoring for students who are referred by the multi-tier systems of support team and/or who are in need. In accordance with the ALSDE PowerPoint regarding Engagement of the Whole Child, PCS will provide after-school fine arts offerings via piano and guitar labs as noted in the ALSDE PowerPoint regarding Engagement of the Whole Child. Stipends for the instructor are included in the ESSER 3 budget. PCS will purchase art supplies (easels included) for the arts programs, purchase rock walls for three Title I schools, purchase a special needs playground at two schools for multi-disabled students, purchase soccer and lacrosse equipment for all elementary schools, purchase equipment for the girls' football program, purchase PE equipment (i.e. mats), purchase equipment for elementary intramural sports.

During the regular school day transitional teachers will be employed.  It is estimated that 60-75 kindergarten-age students did not report to school last year.  Of those who did report, 60 students were virtual.  Eight transitional teachers have been secured to assist with the transition between kindergarten and grade 1.

Core subject area teachers will be employed in order to maintain the operation of and continuity of services in local educational agencies and are a continuation of employment of existing staff.

Two emotional and behavior disorder (EBD) teaching units and two supporting paraprofessionals have been added to the ESSER 2 budget.  The use of ESSER 3 funds will ensure that the needs of these exceptional students continue to be met.

PCS has not employed a full-time art teacher in 10 years.  ESSER 3 funds will be used to employ 2 elementary music teachers and 2 visual arts teachers.  

PCS affords STEM offerings at every grade level K4-12.  The STEM Coordinator will grant oversight to all efforts and ensure vertical alignment of the system’s one-of-a-kind curriculum. Please see pages 36 and 38 of the ALSDE document in support of STEM activities.

Phenix City Schools wishes to employ a Director of Curriculum to fulfill the responsibilities as declared in its job description.  PCS considers this position necessary to maintain the operation of and continuity of services in local educational agencies and are a continuation of employment of existing staff.

Phenix City Schools wishes to employ instructional coaches at the high school and Freshman Academy.  These employments are necessary to maintain the operation of and continuity of services in local educational agencies and are a continuation of employment of existing staff.

PCS wishes to employ a counselor to serve students in grades 8 and 9. All school counselors will be provided with funds to support student and Covid-related matters (i.e. anxiety management, information giving, culturally response services).

PCS will employ one network administrator and technician for the purpose of planning for, coordinating and implementing activities during long-term closures, including providing meals to eligible students, providing technology for online learning to all students, providing guidance for carrying out requirements under the IDEA, and ensuring other educational services can continue to be provided consistent with all Federal, State, and local requirements.

PCS wishes to employ said persons to provide mental health services and support.

PCS wishes to continue to contract with This Works (item 5) as approved in the ESSER 2 application through fiscal years 2022, 2023, and 2024.

PCS is desirous to employ two student apprentices in the following capacities: HVAC Repair, Technology (Imaging and Repair), Transportation (Shop Assistant), Digital Media Assistant Career and Technical Education (CTE).

PCS has budgeted for activities as authorized by the Carl D. Perkins Career and Technical Education Act of 2006.  Specific CTE academy requests are relative to the following pathways: Welding, Automotive, Culinary Arts, Health Occupations, Engineering, Television Productions, Mechatronics, Business

Each summer, PCS will revise its math, English Language Arts, science, and social science pacing guide utilizing a team of teachers from across the system.  ESSER 3 funds will be used to pay stipends.

Please see the narrative as uploaded for the remaineder of the response.
How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
  • In every aspect of the use of ESSER 3 funds and the implementation of any and all related activities,  PCS ensures that no person shall be denied access on the basis of gender, race, color, national origin, disability, and age.  Examples of how PCS will implement measures to eliminate barriers are as follows.

    • A majority of PCS students are from low socioeconomic families, with over 70% available for Free/Reduced Lunch Program. As a result, PCS will use grant funds to purchase chromebooks for all students and teachers (remote learning). Students who participate in supplemental programs and all other students in the district will have equal access to these resources. In addition, all teachers will have access to professional development, including those who serve at-risk students.

    • PSC will use ESSER 3 funds to purchase devices and other related items to support the upgrade to our technology and internet needs. Due to our number of low-income students/families, many students do not have the ability to use digital devices on their own. The district is committed to offering a technology rich educational experience for all of our students. These funds will also be used to provide professional development opportunities to our teachers, which they would not otherwise have. PCS will ensure that no student or teacher will be denied participation based on gender, race, national origin, disability or age.

    • PCS will use ESSER 3 funds to purchase computers and laptops as part of our school-wide technology upgrade. Due to a large number of our students in the district being from low socioeconomic families, the district will use grant funds to integrate technology in all classrooms. All students in the district will have equal access to these resources. We will ensure that no student or teacher will be denied participation based on gender, race, national origin, disability or age.

    • PCS will provide before, after, and summer services to students who are academically at-risk.  All services shall be communicated with students and parents via various media.  All communication shall be in the household's native language.

    • Instructional materials for the classroom will be made available on audio tape for students hard of hearing/deaf or in braille for students who are blind.

PCS will use ESSER 3 funds to strengthen its district-wide STEM initiative. Because PCS knows that STEM-related classes tend to disproportionately attract boys, PCS is implementing outreach strategies to encourage more girls to participate in our STEM initiative.  
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
  • Maintain Records

  •  An electronic and paper filing system will be created to ensure fidelity of records.

  •  PCS will use current purchasing, invoicing and procurement policies as contained in the system's Accounting Manual.
  • Monitor of Allocation

    • Consistent with existing PCS procedures and policy, monthly reviews of ESSER 3 financials will occur via the CSFO and Superintendent.

  • Interim Audits

    • Consistent with existing PCS procedure, the accounting coordinator and such personnel will conduct monthly audits.

    • A record of all purchases will be maintained in Destiny.

  • Ensure Appropriate Allocation of Funds

    • Each activity was originally placed in a spreadsheet and linked to ALSDE documents that support the use of funds.

    • A running balance of expenditures shall be maintained  electronically and within the filing system.

  • Collect and Manage Data

    • eROI via Glimpse K12 will assist PCS in maintaining data relevant to the success of implementation, especially regarding learning recovery.  In the least, PCS plans to measure the education return on investment via quarterly data reviews pertinent to the following categories.

      • Preschool students’ math and reading data versus non-preschool students

      • Transitional students’ math and reading data (for the school year 2020-2021, those who did not attend kindergarten at all versus those who were virtual versus those who participated in in-person instruction.

      • MTSS student progress (K-12) will also be monitored using K12 Glimpse.

      • Benchmark assessment data (K-12) in math, reading, and science will be reviewed and plans implemented based on the results. 

  • Report to Community

    • PCS will communicate with stakeholders the use and maintenance of fund use via the platforms previously described.

    • PCS’s annual audit will be conducted and reported in a public Board Meeting.


How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
  • Collaboration/Engagement with Stakeholders

    • Superintendent Town Halls

      • Two town halls will be conducted this fall to disseminate information as noted in the ten scripts below.

    • Civic Presentations

      • Leadership will disseminate efforts for the life of ESSER 3 funds.

    • Superintendent’s Parent Advisory Committee (PAC)

      • The Superintendent’s PAC has been instrumental in the design of the Return to In-Person Learning Plan and will remain in constant collaboration with leadership throughout the Superintendent’s tenure.

  • Please see the narrative as uploaded for the remainder of the response. 

Provide the URL for the LEA Return-to-Instruction Plan.
*https://drive.google.com/file/d/13BOPHNB6XjIe0MZUojhHHOSH2DdITGRW/view https://www.youtube.com/watch?v=qOdKz4-fWXo https://www.youtube.com/watch?v=qOdKz4-fWXo

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

Phenix City Schools proposes using ESSER 3 funds to fund its SOAR Academies during the summer of 2022 and 2024.  Soar Academies were approved for use of  ESSER 2 funds for summer 2023.  The camp will run for four weeks for four days a week. Subjects to be covered are Grades K-3:  Reading, Grades 4-5: Reading and Math, Grades 6-12: Any Core Subjects. Below is an explanation of personnel not listed in the narrative.  Nurses are needed during the summer to continue COVID mitigation strategies as well as to provide general medical care (i.e. medicine distribution, diabetic services, and functions as described in students’ medical care plans). Bus drivers are needed to transport students to and from summer services. There are no FTE(s) allotted to this intervention as all are employees working outside of contract hours. The total number of employees is 249 certified persons + 58 classified persons = 307 total employees.  If one were to count an FTE as outside of contract hours then there would be 249 certified persons times 0.5 = 175 FTEs.

The Fine Arts Summer Academy (FASA) will focus on art learning recovery for students in grades 8-12 in the performing arts.  Funding years are FY 22, 23, and 24.  There are no FTE(s) allotted to this intervention as all are employees working outside of contract hours. The total number of employees is 8 certified persons + 0 classified persons = 8 total employees.  If one were to count an FTE as outside of contract hours then there would be 8 certified persons times 0.5 = 4 FTEs.

 

All services will conclude by 09-30-2024.

Total Cost: $3,125,713.99

1100 - [010-199] (Salaries) $1,776,027.72; 1100 - [200-299] (Benefits) $358,394.16;

2140 - [010-199] (Salaries) $157,248.00; 2140 - [200-299] (Benefits) $31,732.65

2150 - [010-199] (Salaries) $100,800.00; 2150 - [200-299] (Benefits) $20,344.10

2210 - [010-199] (Salaries) $92,736.00; 2210 - [200-299] (Benefits) $18,714.12

2310 - [010-199] (Salaries) $180,480.00; 2310 - [200-299] (Benefits) $36,420.86

2390 - [010-199] (Salaries) $69,048.40; 2390 - [200-299] (Benefits) $13,933.97

3200 - [010-199] (Salaries) $61,440.00; 3200 - [200-299] (Benefits) $12,398.59

4120 - [010-199] (Salaries) $101,568.00; 4120 - [200-299] (Benefits) $20,496.42; 4120 - [300-399] (Mileage for buses) $73,931.00

  • Teachers - 241

  • Administrators - 13

  • Custodians - 15

  • Nurses - 14

  • Receptionists - 11

  • Instructional Coach - 9 

  • Bus Drivers - 15

  • Social Worker - 5

  • Paraprofessionals - 12

 

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
PCS will not offer an extended day program using this source of funds.
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

PCS’s Comprehensive After School System (CASS) offers academic, social, and emotional enhancement for grades 8-12 for FY 22, 23, and 24.  The goal of CASS to serve the needs of families while addressing the special interests and concerns of their children. CASS’ operational hours cater to working families who need a safe space for their children to be during crucial after-school hours.  The operation hour is one hour beyond the clock-out time for teachers, Monday - Thursday of any school day.  The number of hours allocated to each school is listed as follows: South Girard School - 233 hours, Central Freshman Academy - 333 hours, and Central High School - 1,000 hours.  There are no FTE(s) allotted to this intervention as all are employees working outside of contract hours. The total number of employees is 36 certified persons + 0 classified persons = 36 total employees.  If one were to count an FTE as outside of contract hours then there would be 36 certified persons times 0.125 = 4.5 FTEs.

All services will conclude by 09-30-2024.

Total Cost: $134,361.24

9130 - [010-199] (Salaries) $111,800.00; 9130 - [200-299] (Benefits) $22,561.24

Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

The services are individualized to help each student recover skills. For some students, this may mean one-on-one tutoring. For others, the services may be a few sessions of occupational therapy or speech therapy each week. The IEP team will determine the type and extent of ESY.  Therapeutic staff will provide services beyond those that were previously prescribed in the IEPs. There are no FTEs associated with this category. The total number of employees is 4 certified teacher persons + 0 classified persons = 4 total employees. If one were to count an FTE as outside of contract hours then there would be 4 certified teacher persons times 0.125 = 0.5 FTEs.

All services will conclude by 09-30-2024.

Total Cost: $33,650.40

2180 - [010-199] (Salaries) $28,000.00; 2180 - [200-299] (Benefits) $5,650.40


Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

IStation will be used to monitor the reading efforts of every student in grades K-8 for fiscal years 21, 22, 23, and 24. 

ESSER 3 funds will be used to purchase Chromebooks, headphones, laptop backpacks, laptop protective covers, and classroom displays to increase academic technology usage and improve student achievement. All technology in the 20% category will be used to address the loss of instructional time during the school day year, after school, extended school year and at home to address loss of instruction.  All subscriptions will end by September 30, 2024.

 

1100 - [400-499] (Materials and Supplies) $1,512,825.94

 

 

 


4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

Instructional coaches will be hired at the Freshman Academy and Central High School to assist with learning recovery. The funding year is FY 24. The total number of employees is 2 certified persons + 0 classified persons = 2 total employees. The total FTEs is 2.0.

PCS has implemented a vertically aligned STEM curriculum grades K4-12 and has employed a STEM Coordinator.  Due to Covid mitigation strategies, students did not participate in many hands-on, minds-on learning activities.  The funding year is FY 24.  The total number of employees is 1 certified persons + 0 classified persons = 1 total employee.  The total FTEs is 1.0.

Both elementary and secondary Directors of C&I are needed to facilitate learning recovery.  The funding years are FY 23 and FY 24.  The total number of employees is 2 certified persons + 0 classified persons = 2 total employees.  The total FTEs is 2.0

PCS will use ESSER funds to pay for a network administrator and technician. The aforementioned will plan for, coordinate, and implement activities during the normal school days and during long-term closures by providing technology for online learning to all students.  There are no FTEs associated with this item.

PCS will use ESSER 3 funds to pay for ~40% of all nurse’s salaries in the system.  Each school has a nurse (11 total), and the system has a lead nurse. There are no FTEs associated with this item.


PCS will use ESSER 3 funds to pay for persons assisting/implementing mental health services and supports. Paraprofessional at PCES delivering Suite 360.  Mental health (social) worker serving students in all schools (4.0 Social Workers). There are no FTEs associated with this item.


PCS will pay for after-school guitar and piano instructors. There are no FTEs associated with this item.

PCS will employ two paraprofessionals to serve as truancy officers. There are no FTEs associated with this item.

PCS will use ESSER 3 funds to pay two (2) part-time student workers (who will be employed by the Board as employees)  in each of the following areas:  HVAC Assistant (Function Code - (3200), Technician (Data Processing) Assistant (Function Code - 6420), Digital Media and Television Productions (Function Code - 6420), and Transportation Shop Assistant (Function Code -4170). There are no FTEs associated with this item.

An adjunct performing arts teacher will be employed after school to implement an age-appointed performing arts curriculum.  There are no FTEs associated with this category as the person is a current employee.

PCS will employ transitional teachers to assist with learning recovery.   Transitional teachers will assist students who did not attend kindergarten, who had poor attendance during the 2020-2021 school year, and who participated virtually during any portion of the COVID-19 pandemic.  The total number of employees is 8 certified persons + 0 classified persons = 8 total employees. The total FTEs is 8.0.

EL teachers will assist students who did not attend school last year, who had poor attendance during the 2020-2021 school year, and who participated virtually during any portion of the COVID-19 pandemic.  The funding year is FY 24.  The total number of employees is 2 certified persons + 0 classified persons = 2 total employees.  The total FTEs is 2.0.

Much learning recovery is warranted among students who have emotional behavior disorders and special needs. The funding year is FY 24. The total number of employees is 3 certified persons + 0 classified persons = 3 total employees. The total FTEs is 3.0.

Special Education paraprofessionals - Mental health is a growing concern of many school systems.  The pandemic has fostered additional needs.  Much learning recovery is warranted among students who have emotional behavior disorders and special needs.  The funding year is FY 24. There are no FTEs associated with this category.  The total number of employees is 0 certified persons + 2 classified persons = 2 total employees.

Lead EL Teacher (10 Month) - Learning recovery is needed outside of the 187 day contract period.  The EL Lead teacher will provide EL services 20 days during the summer. These additional days will be used to work with students to address the loss of instructional time. The funding years are FY 22, FY 23, and FY 24. The total number of employees is 1 certified person + 0 classified persons = 1 total employee.  The total FTEs is 0.1.

The visual arts teachers will be responsible for developing in each student an interest in and the ability for creative expression in visual terms, using skills and techniques of artistic expression consistent with school guidelines; to develop aesthetic understandings and appreciations; to discover and develop talents of students in the field of art. Elementary music teachers will teach general music classes to children ranging in age from kindergarten through fifth grade. These teachers may offer guidance in how to play instruments, such as the xylophone and drums, and provide instruction in reading music and singing. The funding years are FY 22, 23, and 24. The total number of employees is 4 certified persons + 0 classified persons = 4 total employees. The total FTEs are 4.0.

Total Cost:  $6,277,354.77

1100 - [010-199] (Salaries) $2,996,642.88; 1100 - [200-299] (Benefits) $1,230,154.83

2110 - [010-199] (Salaries) $50,595.00; 2110 - [200-299] (Benefits) $29,410.07

2140 - [010-199] (Salaries) $508,494.50; 2140 - [200-299] (Benefits) $192,854.19

2150 - [010-199] (Salaries) $322,684.50; 2150 - [200-299] (Benefits) $122,717.75

2210 - [010-199] (Salaries) $212,160.00; 2210- [200-299] (Benefits) $71,616.89

3200 - [010-199] (Salaries) $46,080.00; 3200 - [200-299] (Benefits) $3,571.20

4170 - [010-199] (Salaries) $46,080.00; 4170 - [200-299] (Benefits) $3,571.20

6220 - [010-199] (Salaries) $52,081.95; 6220- [200-299] (Benefits) $15,310.14

6420 - [010-199] (Salaries) $217,798.00; 6420- [200-299] (Benefits) $51,696.15

9130 - [010-199] (Salaries) $86,400.00; 9130 - [200-299] (Benefits) $17,435.52
 
Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

PCS will purchase piano and guitar labs to incorporate the arts into typical day and afterschool activities.

PCS will purchase Ident-A-Kid hardware and software systems for all school to screen all school visitors, create custom banned person lists, monitor custody issues, track student tardiness and early releases, send security alerts to staff, and create detailed reports on all activities tracked.  

PCS will purchase the educational return on investment program Glimpse K12 to assist PCS in preserving data relevant to the success of implementation, especially regarding learning recovery.  In the least, PCS plans to measure the education return on investment via quarterly data reviews pertinent to the following categories: Preschool students’ math and reading data versus non-preschool students, Transitional students’ math and reading data (for the school year 2020-2021, those who did not attend kindergarten at all versus those who were virtual versus those who participated in in-person instruction, MTSS student progress (K-12) will also be monitored using Glimpsek12, Benchmark assessment data (K-12) in math, reading, and science will be reviewed and plans implemented based on the results.  The professional development (2215) that is associated with Category 2 is for training in the use of GlimpseK12.

PCS will repair broken or damaged Chromebooks. 

The systems will use ESSER 3 funds to purchase a system license for Nearpod.

The systems will use ESSER 3 funds to purchase a system license for Lightspeed Classroom Management.

The number of employees and FTE(s)is nonapplicable.

Total Cost:  $2,782,099.48

1100 - [400-499] (Materials and Supplies) $2,134,500.00

2190 - [300-399] (Purchased Services) $551,810.00; 2190 - [400-499] (Materials and Supplies) $72,829.48

2215 - [300-399] (Purchased Services) $22,960.00

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

PCS will increase airflow, increase outside air intake, and improve energy efficiency, by replacing inadequate HVAC units. Germicidal lamps are to be placed in all units.   HVACs will be replaced in the following schools:  Central High School 15 units

Doors Replacement - Phenix City Schools is conducting a system-wide assessment of all interior and exterior doors.  It is estimated that 40 entries at $6,500 will need replacing.  The this US Department of Education approved purpose is to properly open doors to let fresh air in. Doors may be replaced at the following locations: Central High School, Central Freshman Academy, South Girard School, Phenix City Intermediate School, Westview Elementary School, Ridgecrest Elementary School, Phenix City Elementary School, Meadowlane Elementary School, Lakewood Elementary School, and Lakewood Primary School.

Lighting Replacement has been removed from the grant.  

Carpet Replacement has been removed from the grant.  

Water Bottle Fillers - Phenix City Schools will purchase and install 105 water bottle filling stations within the system.

Nurse/Physician Assistants Building for Community Schools Efforts - Phenix City Schools will create a community service on Phenix City Intermediate School (PCIS), whereas students and community members may receive medical attention in conjunction with the United Way.  The proposed amount will be used to renovate the existing PCIS band room and convert it to a waiting room, 2-3 patient rooms, and adequate restrooms.  United Way will provide salary and benefits for a nurse and physician assistant.  Phenix City Schools will provide the facility, nurse, utilities, and maintenance.  The scope of the renovation is as follows.  The current band room (large open room) will be converted to patient rooms (3), reception area, and lobby.  The current restrooms will be renovated. The current band room office will be converted to an office for staff. The 1200-1500 square-foot project will consist mostly of wall erections, paint, and laminate flooring.   Some furniture may be purchased as funds permit (i.e. waiting room chairs, reception desk, patient tables).

PCS will construct a greenhouse and implement a gardening program at the Success Academy.

PCS will monitor air quality and ensure rooms have proper ventilation via the installation of air quality sensors. The sensors will assist in the prevention and spread of infectious disease, ensure that the room has been properly cleaned and that the air is properly filtered. Data acquired will be denoted per a Disease Prevention with Health Index.

There are no FTE(s) associated with this category.

All services will conclude by 09-30-2024.

Total Cost: $4,349,002.92

2190 - [300-399] (Purchased Services) $28,500.00; 2190 - [400-499] (Materials and Supplies) $100,000.00

3200 - [300-399] (Purchased Services) $1,645,242.92; 3200 - [400-499] (Materials and Supplies) $1,253,500.00

7200 - [500-599] (Capital Outlay) $1,321,760.00


Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

ARP ESSER funds will be used to provide ongoing, high-quality professional development for administrators, teachers, and other instructional staff to support increased student achievement in all core subject areas.  The end product shall be updated and relevant pacing guides in the following areas: Summer 2022 - Elementary Math, Summer 2023 - Elementary English Language Arts, Summer 2024 - Elementary Social Studies, Summer 2022 - All Core Areas

An hourly rate of $30 per hour shall be used.

All stipends are for work performed off contract.  

There are no FTE(s).  

All services will conclude by 09-30-2024.

Total Cost: $312,877.38

2215 - [010-199] (Salaries) $254,100; 2215 - [200-299] (Benefits) $51,277.38; 2215 - [300-399] (Mileage for buses) $7,500.00

 


Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

PCS will purchase English Language Arts (ELA) Textbooks. The funding year is FY23.  ELA State-approved materials that have been deemed high-quality instructional materials will be purchased using these funds.

ARP ESSER funds will be used to purchase assessment supplies and materials to assist counselors in meeting students’ social, emotional, and academic needs, thereby increasing student achievement. 

PCS will use ESSER 3 funds to purchase supplies for physical education and activities.

  • Multi-disabled playgrounds (PCIS and LPS) and equipment to provide more outdoor activity to provide better airflow and allow for better sanitation of equipment.

PCS will use ESSER 3 funds to purchase equipment for physical education classes. As physical activity mitigates COVID infection in people with obesity and furthermore support the social-emotional needs of students.

  • Soccer goals (various sizes) and equipment (cones, balls, rebounder, etc.) - all schools

  • Lacrosse equipment (goals, balls, sticks, gloves, helmets, shin guards, chest protector, pads, etc.) - all elementary schools

  • Flag football equipment and supplies (flags and belts, balls, cones, etc.)  - Central High School

  • PE tumbling mats (for stretching and exercise) - all schools

    • Support for this endeavor can be found on this ALSDE document.

    • STEM-based strength and conditioning software and hardware for physical education for students in grades 8-12.

      • PowerTracker Integrated Hardware

        • (12) Embedded PowerTracker 3D motion capture at training station and standard video playback

        • (8) Embedded PowerTracker 3D motion capture at training station and standard video playback

      • Strength Planner and Integrated Software

        • Strength Planner database that is paperless and has an unlimited student count

      • Installation

        • On-Site Installation

    • STEM-based health and velocity hard (GameTraka)

      • Docking Station (2 @ 15 USBs each)

        • Multi-unit charging, Multi-unit download, 15 Mini USB ports, Water-resistant case, Unit protection, Impact resistant

      • SPT2 Pack GPS and Health Monitors (30)

        • Student heart monitor, heat map, running zones, interval trainer, work rate, intensity, speed, and distance.

      • Software reporting and analysis tool

The number of employees and FTE(s) (if applicable) - NA

All services will conclude by 09-30-2024.

Total Cost:  $1,524,560.00

1100 - [300-399] (Contracted Services) $5,000.00; 1100 - [400-499] (Materials and Supplies) $1,205,560.00; 1100 - [500-599] (Capital Outlay) $74,000.00

2120 - [400-499] (Materials and Supplies) $40,000.00

2290 - [500-599] (Capital Outlay) $200,000.00

Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00

Phenix City Schools will fuel parent and family engagement through a variety of media.

Phenix City Schools will develop and disseminate ten (10) electronic messages via WTVM.  Messages will address the safe return to in-person instruction and use of ESSER 3 funds. WTVM in conjunction with Red Devil TV will produce the videos and the videos will be aired on WTVM.   Communication via electronic billboards will contain similar messages. All communication will transcend all available social media platforms.

The Number of employees and FTE(s) is not applicable.

All services will conclude by 09-30-2024.

Total Cost: $36,000.00

6410 - [300-399] (Contracted Services) $36,000.00

Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

PCS will purchase the following items for the following Career and Technical Education pathways.

  • Overwhelmingly, the data show that low-income students, students of color, and special student populations have been disproportionately affected by the pandemic. Language in the third funding round provides a clear directive to SEAs and LEAs that they should work to allay that disproportionate impact, especially in the area of Career and Technical Education.  To negate the loss of hands-on minds-on instructional time, PCS will expand access to CTE exploratory activities, equipment, instructional material, and supplies.  This effort will help meet workforce demands.

Welding equipment to include, but not limited to, the following: ESAB Rebel Multi-Process Welder

Welding Tables, Augmented Reality Welding System, Filtair MWX, Self-cleaning filter 10-foot arm, Flextec 350X Power Connect/Power Feed-84 One-Pak

Automotives equipment to include, but not limited to, the following: ZEUS Diagnostic & Information Scan Tool, Aligner with Premium Compact Cabinet & 27" Widescreen LCD, Heavy-Duty 4-Post Rack, Long Desk, ADASLink Scan Tool – Includes Full Diagnostic Scan Tool, Dock, Carrying Case, 1 Year Diagnostic Subscription

Culinary Arts equipment to include, but not limited to, the following:;  HDBT document camera and the OneLINK Bridge interface. 

Health Occupations equipment to include, but not limited to, the following:  AED Trainer, ECG Placement Trainer (15 lead), Wheelchair, Stretcher, Engineering (PLTW), Dobot Magician, 3D Scanner, Television Productions (Digital Media), Kiloview E1 Encoder, 2200-Watt Recoil Start, Gasoline Powered Inverter Generator with 20 Amp Outlet, Sony PXW-Z90V 4K HDR XDCAM with, Fast Hybrid AF, NewBlue titler Live Broadcast Software

Mechatronics Lab equipment per State Recommended Equipment List. 

Advanced Coding equipment - Drones

Business - (117) All-in-one computers

Credentialing Testing (Certiport) at South Girard School and the Central Freshman Academy

IC3 Certification at the Central Freshman Academy

There are no FTEs.

All services will conclude by 09-30-2024.

Total Cost: $625,844.17

1100 - [400-499] (Materials and Supplies) $263,043.00

2290 - [500-599] (Capital Outlay) $362,801.17

Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

PCS will mitigate the loss of instruction time due to COVID by implementing STEM, cybersecurity, and computer science activities.  During the pandemic, many STEM-related activities were intentionally delayed due to fears of COVID spread.  

Phenix City Schools will empower students with the workplace-readiness skills necessary for success in the 21st Century. As a result, students are productive citizens prepared with the required knowledge and skills for postsecondary education and employment. STEM education provides opportunities for students to combine core academic content with rigorous and relevant technical knowledge and skills.  PCS is entering its seventh year of full implementation of the i3 (STEM) Initiative.  PCS will use funds to enhance its existing efforts.

PCS will purchase the following: Tynker License, Tynker Drone Set (PCIS), Engineering Modules - Whitebox License, iMac Computers (SGS - 30 computers and PCIS - 30 computers), Vex Robotics Equipment - PCIS, For the Win Robotics - SGS,  iPad 10.2 - SGS, Touch Keyboard - SGS, Storage Unit - SGS, Drones (club), Vex IQ Super Kits (8) - Grades 3-8, Vex Robotics Fields, Sphero Spectrum

Two in every SmartLab (LPS, LES, MES, PCES, RES, SES, WES), Electric Car (2290) - F24 Electric Car (one kit at PCIS and one at SGS), Green Cars, 3D Printers, 

The number of employees and FTE(s) is NA.

All services will conclude by 09-30-2024.

Total Cost: $353,353.99

1100 - [400-499] (Materials and Supplies) $341,253.99; 1100 - [600-699] (Other Objects) $2,100.00

2290 - [500-599] (Capital Outlay) $10,000.00

Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

PCS will maintain an agreement with CINTAS to provide hand sanitizer for every facility in the system. 

PCS will maintain a contractual agreement with a professional cleaning and sanitation service for the treatment of facilities.  (i.e., Servpro)

The number of employees and FTE(s) is NA.

All services will conclude by 09-30-2024.

Total Cost:  $228,600.00

3200 - [300-399] (Purchased Services) $135,000.00; 3200 - [400-499] (Materials and Supplies) $93,600.00

Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

PCS removed or limited arts offerings and activities during the pandemic.  The purchase of the following supplies will assist in replacing loss instruction time due to COVID.  PCS will purchase art supplies as follows: General art supplies as needed for performing arts in grades 6-12, Easels at eight schools grades K-8, General art supplies as needed for visual arts at eight schools grades K-8 (glue, scissors, construction paper, paint, brushes…) Phenix City Schools did not allow library books to be checked-out during much of the pandemic.  PCS will purchase library books for each school grades K-12 to assist in loss reading/research instruction. Special needs students, especially those will emotional behavior disorders (EBD) lost much instructional time due to the pandemic. Said funds will be used to employ two EBD teachers two EBD paraprofessionals for FY24. Elementary students suffered much learning loss in the areas of reading and mathematics, as supported by benchmark assessments given in August of SY21-22.  Twenty-five percent of the Director of Elementary Curriculum and Instruction’s salary and benefits for FY22, FY23, and FY 24, will be used to employ this person for 12 months.  The focus of this person shall be learning recovery of students who are most in need (i.e. benchmark assessments, pacing guides, SOAR Academy data, research, and best practice strategies). Learning loss continues in some students due to the social-emotional impact on student behaviors.  This WORKS shall be implemented to foster appropriate behaviors in the educational setting and teach restorative practices (FY 22, 23, and 24). 


There are no FTEs associated with this category. The total number (1 EBD t., 2 paraprofessionals, 1 Director of C&I) of employees is 2 certified persons + 2 classified persons = 4 total employees.  If one were to count an FTE as outside of contract hours then there would be 1 certified (EBD) persons times 1 = 1 FTEs and 1 certified (Director of C&I) person times .25 = .25 FTEs.  There are a total of 1.25 FTEs associated with this category.


All services will conclude by 09-30-2024.

Total Cost:  $662,998.02

1100 - [010-199] (Salaries) $175,903.40; 1100 - [200-299] (Benefits) $73,897.31; 1100 - [300-399] (Purchased Services) $105,000.00; 1100 - [400-499] (Materials and Supplies) $216,000.00

6220 - [010-199] (Salaries) $70,725.00; 6220 - [200-299] (Benefits) $21,472.31

Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

PCES during its after school will provide a stipend to 2 robotics sponsors to effectively run the program. Each stipend will total $750 which equates to 25 hours at $30 per hour. 

Total Cost: $1799.70

 

9130 - [010-199] (Salaries) $1500; 9130 - [200-299] (Benefits) $299.70

Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
There are no administrative costs associated. 


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.