Coffee County Schools plan to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning through our reopening plan, procedures, and protocols. The mission of the Coffee County School System is to provide its students with the skills necessary to become well-rounded, productive citizens. To ensure this, the system provides a challenging curriculum presented by a dedicated staff in a safe, clean, and stimulating environment. Therefore, we feel the responsibility for educating all young minds must be shared among parents, educators, and students. The students will benefit from when there is a clear understanding of each participant’s role in the education process. However, the student will suffer if any person fails to take that responsibility seriously. Coffee County Schools has implemented clear procedures and protocols through its reopening plan that outline clear expectations for teachers, staff, students, and community members. The plan outlines screening protocols, health protocols, sanitizing and disinfecting, physical health and well-being, social and emotional well being of students, child nutrition guidelines, a daily schedule to reflect suggestions from CDC and ADPH. Additionally, the plan includes guidance on health services, transportation, and other pertinent information for students to return to in-person learning. The Coffee County School System will make decisions concerning physical distancing, mask-wearing, and contract tracing as data and information becomes available about COVID-19 cases from local public health officials, school nurses, and the ADPH. The school district will implement other protocols if it becomes necessary. The Superintendent and each school administrator will communicate any changes in the plan and protocols to teachers, students, families, and community members. Coffee County Schools may modify this guidance based on changes to the ADPH and CDC guidance Recommendations or as conditions may warrant. The plan is fluid and subject to change due to data from the county and each school. 

The Coffee County School System continues to plan, monitor and adjust to challenges and barriers created by COVID-19.  It is the goal of the District to utilize and maximize ESSER and GEER funding to create equal access to participation in activities and lessen barriers for all students, teachers, and other program beneficiaries with special needs. The District will ensure that no student or teacher will be denied participation based on gender, race, national origin, color, disability or age in the participation of activities. The district’s policies and practices have been established to eliminate barriers that may prevent teachers or students from access or participation in these grant funds.  The following steps will be taken to ensure there are no barriers to participation.

• Cleaning schools and providing schools, classrooms, teachers and students with sanitizing solutions to prevent the spread of COVID-19. Sanitizing and disinfecting protocols will be provided by local health officials and school nurses.

• The district will provide teleconferencing and classroom management software to teachers for virtual delivery in the event online learning is  needed.

• The district will provide a program that addresses individual needs for students with significant learning loss to include special education students and EL students. 

• School embedded mental health services will be continued and expanded for families, families, and teachers. A digital SEL program will be provided to provide support to students, families, and teachers. 

• General classroom materials and supplies will be purchased by the District to support a well rounded education and support any identified learning gaps.

• Professional Development will be provided for staff PreK-12 to address learning loss and evidenced based learning programs.

• An assessment suite will be provided for grades K-8, 9-12 that illuminates student learning through research supported measures of performance, including an adaptive Diagnostic Growth Monitoring, and Standards Mastery of State Challenging Content Standards. 

The district leadership team will review the district's Needs Assessment, recent parent /student surveys, Title I surveys, district technology plan, and local expenditures due to COVID-19 and prioritize expenditures with the ARP ESSER Funds. The district also conducted a community wide stakeholder meeting in June to seek input concerning the allocations from ARP ESSER. The allocation from CARES, GEERS, CRF, and ESSER II will be reviewed and analyzed to prioritize funds for ARP ESSER. The most recent state data, formative data, and input from each school's level BLTs will determine the areas of focus and where the most impact will be made for each school. The team's goal is to provide services to students in a timely and purposeful manner and provide ongoing support to students and families during the pandemic to meet social/emotional, and academic needs. The district leadership team will review all budgets and ensure that quarterly audits are in place along with documentation such as time and effort timesheets, POs, quotes, timesheets for programs/teachers, and evaluation of funds. The district’s secretary/bookkeeper will maintain all documentation at the central office. The district will report to the community through the Parent Advisory Council, Student Advisory Council, and Building Leadership Teams meetings conducted quarterly and bi-yearly. The school board members will be updated through regularly scheduled board meetings by the CSFO and Superintendent. These updates will be documented through board meetings, agendas and notes. Additionally, the Federal Programs Coordinator will review monthly expenditures with budget analysis reports. All purchase orders will be reviewed by the Federal Programs Coordinator, CSFO, and Superintendent before approval. The CSFO will monitor the expenditures and revenues posted to all financial reports to ensure accurate coding and expenditures.