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ARP ESSER - Application Details
Thomasville City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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Thomasville City Schools, based on guidance from the Alabama Department of Education and the Alabama Department of Public Health, has developed the following plan to reopen schools in the August of 2020. Thomasville City Schools’ Path to Recovery for K-12 schools provides a tiered approach with are clear, actionable steps that are advisable before students and employees return to school, along with directions that are applicable throughout the 2020-21 school year. This recovery plan includes guidance from local and state health officials and is closely aligned with the guidelines released from state and national leaders. It is designed to help school prioritize the health and safety of our students and staff as school buildings are reopened in August. Thomasville City Schools’ Path to Recovery focuses on the health and physical requirements necessary for reopening our buildings to our students. We will continue to provide guidance and recommendations to schools on navigating the academic, social and emotional effects of Covid-19 pandemic on our students and staff.There are 5 Guiding Principles, based on guidance from the ALSDE, which we will use to make all planning, decisions, and execution of plans to return to school in the 2020-21 school year.
1. We will be transparent. We will share what we know and what we do not know and be clear about what we can control and what is outside of our control.
2. We will be equitable. We will center all decisions on what is best for students, families, and educators.
3. We will listen to all stakeholders.
4. We will put safety first. We will leverage science, data, and public health leadership to inform the choices that we make.
5. We will be decisive. Given the size and scope of the challenge, we must move deliberately and make tough choices. We may need to adapt and if so, we will adapt quickly
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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Thomasville City Schools will identify learning gaps resulting from the disruption in educational services (COVID-19) by giving a diagnostic assessment (universal screener - STAR Renaissance) to all students upon returning to school to measure if any skills were lost and to determine the instructional levels of students. Students will receive intervention through Reading and Math STAR Renaissance, Freckle(Intervention) and myON reader according to their individualized plan developed from the results of the universal screener. Students will be allowed to work in Freckle during the day with an interventionist and classroom teacher. After-school tutoring will also be provided for students who lost skills during school closure and those "AT RISK". English Language learners will also be provided intervention through Reading Eggs, and an EL interventionist. Equitable learning opportunities will be provided to all students including Homeless and Foster Care.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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Thomasville City Schools(TCS) will allow all students, teachers, and other program beneficiaries an opportunity to participate and be a part of all activities provided with funds from the CARES ACT. Input from all stakeholders were considered to make sure all needs are meet. TCS purpose to provide internet service and electronic devices to all students in need and who would normally not be able to complete course work. TCS has hired bilingual Parent Liaisons to assist and provide communication to Non-English speaking parents in the community.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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We will monitor our allocations and budget amounts using the NextGen Software and its various accounting reports. We use electronic requisitions that are routed to the necessary administrators for approval. The CSFO has the final approval after all necessary parties have reviewed and approved the request. During the approval process, all administrators have the right the reject the request or ask for further clarification before approval is granted. Each month the CSFO will review the revenues and expenses for this funding source. If funds need to be requested, the CSFO and Superintendent will complete the necessary ES2 and submit it for approval to the Alabama State Department of Education. We will communicate any important information to the community through our website, social media accounts (Facebook, Twitter, etc.), School Status, Blackboard, phone calls, newsletters and live stream board meetings.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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We will communicate through our website, social media accounts (Facebook, Twitter, etc.), School Status, Blackboard, phone calls, newsletters and live stream board meetings. Our student success is contingent on communication and execution of the below plan.
1. We will communicate and over communicate. Check our website for frequent updates. Follow us on Twitter, Instagram, or Facebook.
2. Parents must be honest in communicating with the schools ( i.e. Covid symptoms, positive test results)
3. Thomasville City Schools will establish processes that will prioritize safety.
4. Parents will adhere to the processes (i.e. checkouts, deliveries, etc.)
5. Before implementation of any processes, all parties should acknowledge that matters are different and there are very few processes, if any, that are the same as last year.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://www.thomasvilleschools.org/page/parents2
Document Name: School district In-Person Instructional Plan for 2021-2022 |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSER funds will be used for our Summer Learning Programs hosted at each school as well as an ACT Bootcamp as the high school. The program at Thomasville Elementary School will be a summer literacy camp for grades K-4. Starting in 2021, these activities will occur in the summer through the year of 2024. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, paper, glue, etc. to effectively run the program. All necessary manipulatives will be purchased to help improve student achievement. We will use online subscriptions from Renaissance Learning and IXL for the summer programs. The projected one (1) year total for the summer learning programs are $104,000. The projected three (3) year total is $312,000. The below numbers are the estimated total costs to fund certain positions in Year 3.
Budget Details:
9130 - [010-199] (Salaries) $38,543.00 | 9130 - [200-299] (Benefits) $7,760.00
9130 - [400-499] (Materials and Supplies) $2,448.00
4188 - [010-199] (Salaries) $9,000.00 | 4188 - [200-299] (Benefits) $1,813.00
4188- [300-399] (Fuel - Mileage) $3,741.00
2140 - [010-199] (Salaries) $2,888.00 | 2140 - [200-299] (Benefits) $582.00
Personnel Breakdown: (See spreadsheet - "ARP LEA Allocation - Summer Learning - Year 3 "
Teachers - 5
Site Coordinators - 3
Aides - 3
CNP Workers - 4
CNP Managers - 2
Bus Drivers - 6
Nurses - 1
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used for after-school tutoring and social/emotional enrichment sessions for students, staff, and parents. Our proposed timeline is from 2021-2024. Subjects to be covered are science, technology, engineering, mathematics, reading and positive behavior intervention and supports. We will purchase general supplies such as pencils, paper, glue, etc. to effectively run the program. All necessary manipulatives will be purchased to help improve student achievement. We will use online subscriptions from Renaissance Learning, IXL, and Rhithm. The below numbers are the estimated total costs to fund certain positions in Year 1, Year 2, & Year 3.
Program Details: 29 weeks, 3 days per week, 1.5 hours per day, $30.00 per hour
Budget Details:
9130 - [010-199] (Salaries) $140,940.00 | 9130 - [200-299] (Benefits) $28,387.00
9130 - [400-499] (Materials and Supplies) $16,275.00
2170 - [010-199] (Salaries) $23,490.00 | 2170 - [200-299] (Benefits) $3,273.00
Personnel Breakdown: (See spreadsheet - "ARP LEA Allocation - After-School"
Teachers - 36
Mental Health -3
Behavior Interventionist - 3
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
This is a continuation to fund the below units for FY 2024. FY 2022 and FY 2023 will be paid with ESSER 2 funds.
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2.00 Full-Time Intervention Teachers (1 Reading, 1 Math) at Thomasville Middle School to assist Tier II-III students bridge the gap.
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2.00 Full-Time Intervention Teachers (1 Reading, 1 Math) at Thomasville High School to assist Tier II-III students bridge the gap.
Total Costs: $267,195.00
Budget Details:
1100 - [010-199] (Salaries) $201,741.00 | 1100 - [200-299] (Benefits) $65,454.00
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
This is a continuation to fund 2.00 classroom reduction unit at Thomasville Elementary School for FY 204. This will allow for adjustments in class sizes to help recoup learning loss from students who didn't attend or who were unsuccessful as virtual students. FY 2022 and FY 2023 will be paid with ESSER 2 funds.
This is a continuation to fund the below units for FY 2024. FY 2022 and FY 2023 will be paid with ESSER 2 funds.
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0.50 Assistant Principal at Thomaville Middle School, 0.50 Assistant Principal at Thomasville High School, 1.00 Assistant Principal at Thomasville Elementary School. The Assistant Principals will be responsible for data collection, data analysis, remediation plans for students and scheduling tutoring.
Total Costs: $321,545.00
Budget Details:
1100 - [010-199] (Salaries) $101,588.00 | 1100 - [200-299] (Benefits) $39,659.00
2310 - [010-199] (Salaries) $134,092.00 | 2310 - [200-299] (Benefits) $46,206.00
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
We have conducted an energy savings survey which has identified our need to purchase 50+ replacement HVAC units at all three school locations. The repairs on the units are becoming costly as most over 20+ years old. Our survey has identified other areas of concern regarding lights and indoor air quality. We will supplement this project with State Bond, Capital Outlay, Local and/or ESSER 3 funds. We plan to start this project in the Fall of 2021 summer or as soon as possible. Total Cost: $620,430.00
7200 - [500-599] (Capitalized Units) $620,430.00
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: We will provide additional mathematics professional development with Savvess Envision Math. We have adopted this textbook company for each school. Also, we will provide additional PowerSchool trainings as needed. Total Cost $30,000.00 | 2215 - [300-399] (Consultants) $30,000.00
- In-District PD: We have established Professional Learning Communities (PLC) at each school. Each PLC will have the opportunity to provide related trainings, book studies and professional growth resources as we continue to build leadership capacity within the district. Materials/Supplies: General supplies will be provided at all professional development sessions. Total Cost: $5,000.00 | 2215 - [400-499] (Supplies & Materials) $5,000.00
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
ARP ESSER funds will be used to continue the software subscriptions for Renaissance Learning (STAR, Freckle, myON, etc.) and IXL Learning. We use these to progress monitor student achievement and intervention. Services will end by 09/30/2024. Total Cost: $228,000.00 | 1100 - [400-499] (Instructional Software) $228,000.00
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
ARP ESSER funds will be used by our Parent Liaisons for purchase materials and supplies necessary for Family Engagement Nights. Every 9 weeks, each school will host an event. Total Cost: $13,500.00 | 2190 - [400-499] (Supplies and Materials) $13,500.00
ARP ESSER funds will be used to supplement the purchase of Apptegy, our community communication tool. The Apptegy platform includes the website, social media accounts, and district app. With Apptegy, we are able to seamlessly communicate important information from this platform to all of our communication sites. Local funds will continue to purchase half the associate cost related to this. This is a continuation of an ESSER 2 expense for the next 3 years. Total Cost: $14,100.00 | 2190 - [300-399] (Software License) $14,100.00
Total Category Costs: $27,600.00
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to continue the purchase of Rhythim. Our Mental Health Coordinator and Behavior Interventionist use this platform to monitor the social and emotional well being of our students and staff. All services will end on 09/31/2024. Total Cost: $22,500.00 | 2170 - [300-399] (Mental Health Services) $22,500.00
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to purchase materials and supplies for sanitizing and safety (PPE) for all school facilities. Additional, funds as needed for materials and supplies for the nurse wellness areas and sanitizing spray cleaning services, when necessary. Total Cost: $115,000.00
| 2140 - [400-499] (Other Non-instructional Supplies) $5,000.00
| 3200 - [300-399] (Custodial Services) $30,000.00
| 3200 - [400-499] (Other Non-instructional Supplies) $80,000.00
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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ARP ESSER funds will be used to provide all students instructional materials and supplies each year for the next 3 years. At the beginning of school, students will receive a backpack full of all the school supplies they will need for the classroom. This will help reduce the cost burden for parents to buy school supplies for their children. Total Cost: $105,000.00 | 1100 - [400-499] (Student Classroom Materials) $105,000.00
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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