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ARP ESSER - Application Details
Elmore County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*
Elmore County plans to focus on activities related to air quality and increased cleaning and sanitation of facilities. 

Air quality tests will be conducted throughout the district. HVAC units nearing end-of-life will be prioritized for replacement. All HVAC filters will be the highest efficiency available for that unit to increase efficiency, improve air quality, and reduce virus transmission. Personal protective equipment (PPE) will be provided to include gloves, masks, shields, sanitizer, handheld electrostatic sprayers, etc., to help reduce virus transmission. Additional electrostatic disinfectant spraying will be done in all schools every weekend during the school year for more thorough coverage than can be accomplished each school day.

 
How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*
Elmore County will utilize evidence-based interventions to address the academic impact of lost instructional time. In addition to tiered interventions during the school day, interventions will also include summer learning programs and/or comprehensive after-school programs. Just as all children are not affected the same way by any particular event or circumstance, one particular intervention is not necessarily appropriate for all students. Students’ social, emotional, and mental health needs will be considered in addition to their academic needs, and the most appropriate intervention program will be recommended for each child. All children in need of academic intervention will be afforded opportunities to address learning loss, regardless of gender, race, color, national origin, disability, age, socioeconomic status, or any other factor.
How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*
Equal access will be provided to all students, teachers, and other program beneficiaries in Elmore County, regardless of gender, race, color, national origin, disability, and age.  Opportunities will be given to all involved to participate in any project or activity while promoting high standards and providing the necessary resources. If a barrier is discovered, it will be immediately addressed by district staff and removed to ensure full participation in the program. (Examples:  Language barriers will be addressed through translation services, quality programs, etc.  Technology barriers will be addressed by providing a device and/or internet capability, and training will be provided for staff  to most effectively deliver, monitor, and assess instruction.)
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
Monitoring of Elmore County’s allocation will be an ongoing process. All activity on this fund will follow the procedures outlined in the Elmore County’s Financial Operations Manual, including internal controls, budget process, financial management and reporting, procurement, travel, payroll/personnel, inventory, and records retention. Budget analysis reports are reviewed/printed once per month, at a minimum. Line-item balances are checked prior to completing a purchase order, and a strict chain of approval is followed. All requested purchases will meet allowability guidelines according to ESSA and EDGAR, and applicable purchase requests will meet the requirements of the Alabama State Bid Law. The final, approved ARP ESSER application will be available for review, and periodic updates may be presented in public meetings such as board work sessions, board meetings, Federal Programs advisory council meetings, and/or any other appropriate public gathering.
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
Every effort will be made to engage families and communities throughout the life of the ARP ESSER and other relief funds. Elmore County utilizes a variety of tools to communicate with families, including School Messenger callouts, Remind messages, school and teacher newsletters, school websites and Facebook pages, local newspapers, etc. The Federal Programs Advisory Council meets periodically and includes a broad representation of school, district, and community stakeholders. These tools can be utilized, as appropriate, to share information and invite feedback from families and communities.
Provide the URL for the LEA Return-to-Instruction Plan.
*https://content.schoolinsites.com/api/documents/d5c10ed0914047dcb9d6a7aeb1f68029.pdf

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00
ARP ESSER funds will be used to hold K-3 Summer Literacy Camps (1 year; 2 years allocated in ARP ESSER State Reserve) in our elementary schools. The camp will run 4 days a week for 4 weeks with a focus on helping students master critical reading skills. Concurrent with the K-3 Literacy Camps, we will host Summer Enrichment Camps on each elementary school campus. Enrichment camps will focus on science, technology, engineering, math, and reading. General supplies such as notebooks, pens/pencils, manipulatives, trade books, and other appropriate resources will be provided for both literacy and enrichment camps. Camps are planned for Summer 2022 and Summer 2023. Middle schools and high schools will hold summer school on each respective campus for standards/credit recovery. Summer staff will be compensated for performing additional duties above and beyond their normal responsibilities. Job descriptions are located in Related Documents.

Total cost for K-3 Summer Literacy Camp (1 year): $755,297.00
Estimated number of staff: 64 teachers; 20 bus drivers (est.)

9130 [010-199] Salaries: $500,000.00
9130 [200-299] Benefits: $101,050.00
9130 [400-499] Materials & Supplies: $70,163.00
4188 [010-199] Bus Driver Salaries: $40,000.00
4188 [200-299] Bus Driver Benefits: $8,084.00
4188 [400-499] Mileage for Buses: $36,000.00

Total cost for Elementary Summer Enrichment Camp (2 years): $631,797.34
Estimated number of staff: 52
9130 [010-199] Salaries: $509,656.00
9130 [200-299] Benefits: $102,141.34
9130 [400-499] Materials & Supplies: $20,000.00

Total cost for additional compensation for summer work: $323,550.00
9130 [010-199] Stipends: $300,000.00
9130 [200-299] Benefits: $23,550.00

Total cost for middle and high school summer school: $1,301,333.48
9130 [010-199] Salaries: $1,082,550.00
9130 [200-299] Benefits: $218,783.48

TOTAL for Summer Learning & Enrichment Programs: $3,011,977.82
 
Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Afterschool tutoring, standards recovery, and credit recovery programs will be provided throughout the district to help students improve academically. Students not meeting proficiency on curriculum standards will be identified based on class grades and/or assessments such as STAR Reading, STAR Math, etc. Teachers will work with students individually and/or in small groups using face-to-face and/or online instruction. Services to students will be available up to 4 days each week for 1 to 1.5 hours per day, according to grade level and subject area. Number of personnel will vary by site with the lowest teacher: student ratio occurring in grades K-3. Afterschool programs will begin FY22 and all funds will be expended by 9/30/2024. Job descriptions are located in Related Documents.

Total cost for afterschool programs (2 years): $571,220.58
9130 [010-199] Salaries: $475,202.00
9130 [200-299] Benefits: $96,018.58
 
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER funds will be used to employ nine 12-month instructional coaches (3.75 FTEs). Instructional coaches will analyze data, develop/revise common assessments, plan professional development for their respective campuses, work with teachers on effective instructional strategies, and any other related activities, as needed. Funds will be expended by 9/30/2024.

ARP ESSER funds will also be used to employ contract substitute nurses to provide additional nursing coverage during the school year as well as summer and afterschool programs. Nurses will be utilized as needed and hours worked will vary (obj code 180). 

Job descriptions are located in Related Documents.

Total cost for instructional coaches (2 years; 3.75 FTEs): $531,964.62
1100 [010-199] Salaries: $442,529.50
1100 [200-299] Benefits: $89,435.12

Total cost for nurses: $141,562.50 
2140 [010-199] Nurse salaries: $131,250.00
2140 [200-299] Nurse benefits: $10,312.50

TOTAL personnel cost: $673,527.12

 
Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00
ARP ESSER funds will be used to purchase Chromebooks and Chromebook carts to increase academic technology use and improve student achievement. Purchases will be made prior to September 30, 2024.
 
Total cost: $1,000,000.00
1100 [400-499] Technology: $1,000,000.
 
Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00
Elmore County plans to focus on activities related to air quality and increased cleaning and sanitation of facilities. ARP ESSER funds will be used to conduct air quality tests and replace older HVAC systems with units capable of increased filtration to reduce virus transmission. Air quality tests will be conducted throughout the district. HVAC units nearing end-of-life will be prioritized for replacement. All HVAC filters will be the highest efficiency available for that unit to increase efficiency, improve air quality, and reduce virus transmission. Locations for where replacements of new HVAC units will be housed will be identified after a facility needs assessment is conducted. Purchases and replacement systems will be made prior to the September 30, 2024.
 
Supplements will be paid to staff (custodians, maintenance staff, teachers, or other designated personnel) for extra duties performed above and beyond normal work hours. Staff will provide additional school-wide disinfectant spraying every weekend during the school year to reduce virus transmission.

Total cost for facility improvements: $10,000,000.00
3200 [010-199] Stipends: $153,000.00
3299 [200-299] Benefits: $12,240.00
7200 [500-599] Capitalized HVAC units and supplies for repairs:  $9,834,760.00
 
Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, instructional coaches, and other instructional staff that support increased student achievement in all core subject areas.

Funds will be allocated for summer stipends for professional development to encourage teachers to participate in PD opportunities outside the regular school day when possible. Funds will also be used for substitutes for PD, registrations for conferences (virtual and in-person), and travel for in-person events related to helping student improve academic achievement (e.g., MEGA Conference, A+College Ready, E3 subject area trainings, etc.) Travel costs will include registrations, hotel, per diem, and mileage. All PD related activities will end prior to September 30, 2024.

Total cost for professional development: $246,485.00
2215 [010-199] Stipends & substitutes:  $210,000.00
2215 [200-299] Benefits: $16,485.00
2215 [300-399] Travel/training: $20,000.00
 
Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00
ARP ESSER funds will be utilized to purchase new ELA textbooks and ancillary materials for grades K-12. We will follow our district textbook adoption process once the SDE releases the adoption list to select the publisher(s) and title(s) we will purchase. Purchases will be made prior to the September 30, 2024.
 

1100 [400-499] Textbooks: $1,000,000.00
Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
ARP ESSER funds will be used to establish a Parent Resource Center for the district. The PRC will have computers available for parent use, printed materials, manipulatives that can be checked out for home use, and other resources to help parents help their children succeed academically. The PRC will have information available regarding community resources available to families. We also plan to utilize a translator for non-English speaking families, as needed. Funds will be used to equip the location with the necessary equipment and supplies as well as pay for part-time staff. Purchases and services will end by September 30, 2024.

Total cost for Parent & Family Engagement Activities: $100,000.00

2190 [010-199] Salaries: $62,000.00
2190 [200-299] Benefits: $12,530.20
2190 [400-400] Materials & Supplies: $25,469.80
 
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

PERSONAL PROTECTIVE EQUIPMENT (PPE)

ARP ESSER funds will be used to purchase personal protective equipment (PPE) to reduce virus transmission. Items to be purchased include gloves, masks, shields, handheld electrostatic sprayers, chemical stations for janitorial closets, etc. Purchases will be made by September 30, 2024.

3200 [400-499] Maintenance & operations supplies: $125,000.00

 
Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

SCHOOL SUPPLIES

ARP ESSER funds will be used to purchase general school supplies for students to reduce the financial burden of these purchases on parents. School supplies may include notebook paper, spiral/composition notebooks, binders, pencils, pens, colored pencils, crayons, markers, glue/glue sticks, scissors, rulers, etc. Purchases will be made by September 30, 2024.

1100 [400-499] Materials & supplies: $100,000.00

Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.
No administrative costs will be taken.


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.