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ARP ESSER - Application Details
Homewood City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*

Homewood City Schools will use these funds to mitigate and prevent the spread of COVID by hiring a district-wide COVID nurse to immediately address symptomatic students and faculty, handle close contact identification and communication, and isolate and monitor symptomatic staff and students to immediately minimize the spread of COVID in the school building. We will purchase additional furniture that will allow schools to utilize outdoor seating options in an effort to safely distance students during lunch. Homewood City Schools will also purchase HVAC III AP 3 MERV 13 rated pleated air filters to prevent and mitigate the spread of COVID. Additionally, services that provide substitute teachers and nurses will allow us to continue to provide in-person learning when staff are absent due to COVID. We will equip schools with PPE and health and cleaning supplies needed  to mitigate the spread of COVID. 


How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*
Homewood City Schools will use both social-emotional and academic screeners during the fall of the FY22 school year. The data from these screeners will determine which students will need additional support or interventions. Programs and personnel funded through this allocation will ensure all students will have the opportunity to receive the necessary intervention and support. Interventionists will be funded to provide the appropriate academic support. Student assistance counselors will provide support for students with mental health needs. Translation services will be provided to increase communication and engagement with our EL families. This allocation will also provide programs to offer additional support or intervention during the summer and after school.
How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*

Researched based screeners for both academic and social-emotional well being will be administered to all students in Homewood City Schools. Additional barriers that arise will be addressed on an individual basis by referral to an administrator and/or student assistance counselor in order to generate a plan that will remove said barriers.

 
How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*
Homewood City Schools will hire an HR/ESSER specilaist to actively monitor our allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community. 
How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*
Homewood City Schools will engage with families and communities through a variety of strategies. Our strategic planning process will commence in the fall of 2021 and requires input and reporting from the community, staff, students, and families. Our schools have active PTO and booster clubs that support and complement our funding in many ways. Students who receive additional support and services are monitored in progress, and results are shared with families through conferences throughout the year. Additionally, parents have numerous opportunities to engage with the schools throughout the year, including the following: open house, parent-teacher conference day, title 1 parent involvement meetings, social media, PTO meetings, advisory committees, and the Safe and Healthy Homewood Coalition.
Provide the URL for the LEA Return-to-Instruction Plan.
*https://www.homewood.k12.al.us/site/default.aspx?PageType=3&DomainID=4&ModuleInstanceID=2150&ViewID=6446EE88-D30C-497E-9316-3F8874B3E108&RenderLoc=0&FlexDataID=8941&PageID=1 https://docs.google.com/document/d/1m1OnSIxQUXfTueAkvK1R3CC9g5IwjaMQPo1_3i_kCPc/edit

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER funds will be used to host an elementary Summer Reading Camp, middle and high school summer school, and summer RISE program during FY 2022 and 2023. Each summer program will run for a minimum of four weeks for four days a week. We will employ approximately 7 general education teachers, 1 special education teacher, 7 instructional assistants, 1 reading coach, and 1 nurse to staff our K-3 Summer Reading Camp. Teachers will attend LLI (Leveled Literacy Intervention ) PD the week prior to summer reading camp. The Leveled Literacy Intervention training is an intensive, small-group, supplementary literacy intervention for students who find reading and writing difficult. The goal of LLI is to lift the literacy achievement of students who are not achieving grade-level expectations in reading. We will employ 2 people for the RISE program, which lasts approximately 5 weeks. Staffing at middle and high school summer school will depend on enrollment. We do not provide transportation for summer reading camp or summer school, but transportation is included in the RISE program budget. 1 bus driver is hired to transport RISE students from Hall-Kent Elementary School to the Mountain Brook YMCA each for the duration of the RISE summer program.


Total cost: $47841.00 will be used to pay salary and benefits for these programs. 

4150- [161]- $900.00 4150 [220-250] - $181.00 

2140-[121] $3024.00 2140-[220-250] $610.00

2215-[192] $975.00 2215-[220-250] $197.00

1100-[010-199]-$ 8,650.00 1100-[220-250] - $1,743.00

1100-[010-199] $26268.00 1100-[220-250] $5293.00

 

Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

 

Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER Funds will be used to pay salary and benefits for special education and speech personnel to provide extended school year services during the summers of FY21-23. The number of people employed and services offered will depend on the students in need of ESY services each year. For FY21, 1 person was employed. Services offered are individualized based on a child’s IEP that will help to meet learning loss due to missed time due to in person instruction.  The services provided are above regular contracted time. 

Total cost: $15018.00 

1100-[10-199] $12,500.00 1100-[220-250] $2518.00

 

Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

ARP ESSER funds will be used to address learning loss through reading and math interventions and instructional technology and online subscriptions to support our instructional and intervention staff. At the high school level, these funds will provide the STAR Champion tutoring program. Total cost: $409500.00 will be used to pay for seat licenses for these programs for FY2022 and FY2023.

 

2190 (089-099) $174,261 - Instructional Support to provide Reading and Math Intervention, credit recovery support, and EL support (salary) 2190 (230-250) $ 13,453 (benefits)

1100-311 $50,000.00- EDUCERE- Educere is an accredited online K-12 virtual learning option that provides students a flexible learning environment with personalized learning support to accommodate a wide variety of student needs, including homebound instruction, Covid-19 health-related concerns, and credit recovery.

1100-622 $171,786.00 -Learning Ally, Voyager, Classworks, IXL, Typing Club and Teachtown

 


4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00

ARP ESSER funds will be used to pay salary and benefits for employees associated with AMSTI programming, summer RISE programs, extended school year staffing, summer school staffing, and summer reading camp. These funds will also be used to fund salary and benefits for (2.0 fte)two AMSTI math coaches, (1.0fte) a system wide COVID nurse, (1.0 fte) a student assistance counselor, and (1.0 fte) a 12 month counselor. Total cost for FY 22-24 off $906855.00.00 will be used to pay salary and benefits for these employees. 

2215-192 $12025.00 - FY24 SUMMER AMSTI STIPENDS 

2215- (210-290) $2413.00  FY24 Benefits

1100-(10-199) $259223.00 Summer Stipends and Salaries for RISE program, Teacher and Aide salaries for Summer Program, and salary for 2 Math Coaches.

1100-(220-250) $92201.00 Benefits

4150 -(161) $252.00 Bus Driver Salary

4150 -(220-250) $52.00 Benefits

2150-122 $129471.00 Student Assistance Counselor Salary

2150-(210-290) $46218.00 Benefits 

2120-044 $170600.00 School Counselor

2120- (210-290) $54584.00 Benefits 

2140 -(121) $100,614.00 COVID Nurse 

2140-(220-250) $39202.00 Benefits 

Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

ARP ESSER funds will be used to purchase student educational services and instructional site licenses. All services and licenses will be purchased through September 30, 2024. Student educational services will provide homebound and virtual choice instruction. Instructional site licenses purchased will be used to provide a variety of tiered instructional programs to support our multiple tiers of interventions for all students. 

Total Cost: $369407.00

EDMARK/FAST FORWARD/CONOVER $23,650/YR FY22/24 - LL 68,700.00
   
TEXTHELP - $12,526.88 FY21-24 50,108.00
STAR/RENAISSANCE LEARNING 36,326.00
BRAINPOP $17,541/YR FY22-24 52,623.00
MICROSOFT WINDOWS PLATFORM FY22-24 150,000.00
Typing Agent Grades 3-5 FY22 2,350.00
   
Certiport/Gmetrix FY22 6,100.00
Lockdown Browser - Respondus FY22 3,200.00

INSTRUCTIONAL SITE LICENSES - 1100-622 - $369407.00

 

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER funds will be used to improve air quality at all 5 schools and provide outdoor seating at Homewood High School so that high school students can safely distance during lunch. To improve indoor air quality, HVAC III MERV 13 rated pleated air filters will be purchased. The total cost of facility improvements is $42,000.00


2190-[400-499] $10,000.00 

3200-[341-349] $32,000.00


Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00

ARP ESSER funds will be used to provide a variety of professional development to teachers and administrators on topics such as trauma informed teaching, 504, character education, etc. during FY22. The total cost is $46,000.00. 


2215-[312] $46,000.00


Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00

ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments, curriculum materials, and general supplies. All supplies and materials will be purchased for the FY22-24 school years. Total Cost: $51694.00

1100-[419] $1694.00 High School Transition Camp 

1100-[421] $5000.00

1100-[414] $35000.00

2130-[481] $10,000.00


 

Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER funds will be used to purchase translation, substitute, and healthcare professional services for the FY22 school year. Translation services are contracted to provide support for parent conferences. Substitute and healtcare services will be purchased to support teachers or nurses so that they may attend professional development outside of the building. 

Total Cost: $206,000.00 


2190-[311] $4000.00

1100-[335] $77,000.00

2140-[326] $125,000.00


Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER funds will be used to provide protective personal equipment, cleaning supplies, packaging materials for virtual learning ( padded envelopes to pack and transport chromebooks) , and to outfit nursing rooms with needed supplies. The total cost of 45,500.00 will be used during the FY22 school year. 


2140-[489-499] $15000.00

2140-[489] $15000.00

3200-[442] $15000.00

2220-[472] $500.00 - Packaging materials for virtual learning


Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.

The LEA will employ an (1.0 FTE) ESSER Specialist for FY22-24. This employee will monitor LEA Administration of ESSER funded Programs and Activities. They will also assist with aligning ESSER monitoring protocols, processes, indicators, tools, and resources with ALSDE monitoring. 

Total Cost: $168,773.00

6430-133 $123724.00

6430-(210-290) $45049



Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.