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ARP ESSER - Application Details
Chilton County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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Chilton County Schools plan includes the following to address prevention and mitigation strategies:
Funding of school nurses for each school location that are not funded with state funds and currently funded with local funds.
The addition of two full time itinerant nurses for the FY22 to fill in and support the existing nursing staff.
Personal protective equipment for students and employees (Masks and sanitation supplies including hand sanitizer/wipes)
Air purification systems for air conditioning units
Installation of air conditioning with air purification in gyms where currently there is no air flow systems.
Removal of all remaining carpet in schools to reduce the transmission of the virus
Renovation of existing bathrooms with fixtures to reduce the transmission of the virus
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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Chilton County Schools plans to implement the following intervention supports to make sure that the students in Chilton County have the ability to be successful despite the loss of instructional time due to the pandemic. The school system will implement a comprehensive after school program that will allow students in kindergarten through 6th grade the opportunity to receive extra support after school regular school day by providing tutoring and/or intervention, enrichment and physical activity. In order to make sure that all subgroups have the opportunity to attend and their are no barriers for enrollment, the program will be free and transportation to the program will be provided if needed. The school system will also renew subscriptions to online programs that will be available for students to use at home if the need arises. Additional technology will also be purchase for all schools in our district to make sure that our teachers and students will need in order to continue their education during a pandemic. For students in the middle and high school setting, additional support will be given by providing summer programs as well as additional textbooks. We will hire someone at the district level to focus on College and Career Readiness to make sure that students have the resources they need when they finish high school. All students in our district will also have equal access to the Wellness Group for mental health services as needed.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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All stakeholders, regardless of gender, race, color, national origin, disability and age will be given access to the services provided through the ARP ESSER Funds.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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Chilton County Schools will monitor their allocations by meeting bi-monthly with the CSFO to oversee the costs and spending of the programs. Once the pieces are in place, the central office administration will meet monthly with school administrators to discuss the progress of the students in these programs. Overall effectiveness will be determined by the progress that student are making throughout the next three year.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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As the Chilton County School district began making plans for the use of APR ESSER Funds, information was sent to stakeholders and input requested. As input was received, adjustments were made throughout the plan. As we move throughout the year, stakeholders will be notified about the progress of the school system. As changes are needed, revisions will be made with input from the stakeholders .
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *http://www.chilton.k12.al.us/ |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Chilton County Schools will use the APR ESSER funds to host a comprehensive after school program for students in Kindergarten through 6th grade for FY22 & FY23. All Kindergarten - 6th grade students will have the opportunity to attend the 3 hour program that will be offered Monday - Friday of each week. The program will focus on learning loss that may have occurred during the pandemic.
The folllowing positions will be used as contract employees for the after school program - Site Directors (7 total) , Teachers (52 total) , Teacher Assistants (15 total), Student Workers (33 total), Custodians (5 total), and Nurse (5 total).
Total Cost - $3,886,206 l Salaries $2,973,240 l 9130(010-0199), Benefits $556,000 l 9130(200-299) l Salary $189,000 2140(010-0199), Benefits $38,160 2140(200-299) l Salary $108,000 3200(010-0199), Benefits $21,806 3200(200-299)
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
ARP ESSER Funds will be used to employ 6 nurses (6 FTE) to help mitigate the spread of the virus for FY22, FY23, & FY24. Total cost $1,110,274.92 - Salaries $779,994 -2140 (010-0199), Benefits $330,280.92 -2140 (200-299)
ARP ESSER Funds will be used to employ two additional reading specialists (2FTEs) for FY23, & FY24 to work with teacher on how to teach students virtually and in person during a pandemic. They will also provide intervention to students in person who are struggling readers as a result of loss of learning during the pandemic. Total Cost $308,390 l Salaries $224,630 l 1100 (010-0199), Benefits $83,760 l 1100(200-299)
APR ESSER Funds will be used to employ one Coordinator of Instruction, K-6th Grade to oversee the additional programs that are being implemented due to learning loss as well as oversee the purchases that will be made using ESSER Funds to help maintain consistency thorughout the district and implment learning strategies that will increase proficiency. Total Cost $302,126 l Salary $231,250 l 1100 (010-0199), Benefits $70,876 l 1100 (200-299)
ARP ESSER Funds will be used to employ 1 additional contract EL teacher for FY24 due to the increased number of EL students in our school district. $35,000 l Salaries $32,516.80 1100(010-0199) l Benefits $2,483.20 1100(200-299)
ARP ESSER Funds will be used to employ 1 contract teacher for FY22, FY23, FY24 to focus on College and Career Readiness in our district and see what steps need to be taken to make sure that our students are ready for graduation even after a pandemic. The teacher will work with administrators and teachers to make sure students are meeting the requirements of College and Career Readiness. Total Cost $34,484 l Salary $32,000 1100(010-0199) l Benefits $2,484 1100(200-299)
ARP ESSER Funds will be used to employ additional staff at the PASS Academy for FY22 & FY23 to help students in 7th-12th grade who may be behind due to the pandemic and need additional support or remediation. $238,829 l Salaries $166,760 1100(010-0199) l Benefits $72,069 1100(200-299)
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSER Funds will be used to purchase online subscriptions for students and teachers to use at home to help with loss of learning that may be a result of the pandemic. Subscriptions include: Edmentum, Reflex Math, Elevation, Learning A to Z, & Rosetta Stone. $300,000 l 2190 (600-899)
ARP ESSER Funds will be used to purchase a touchless ticketing system for all middle and high school in our school district (Clanton Middle School, Chilton County High School, Jemison Middle School, Jemison High School, Isabella High School, Maplesville High School, Thorsby High School, Verbena High School) to help prevent the spread of viruses while purchasing tickets to events. $100,000 l 2190(400-499)
ARP ESSER Funds will be used to purchase the following technology at each school site to help students and teacher have access they move to alleviate learning loss.
District Level - DELL VMWare Upgrade (storage and hosts for virtual servers), PowerSchool Go Live Support - $202,000 l 1100 (400-499)
PASS Academy - 60 wireless mice - $2103.60 l 1100 (400-499)
Clanton Elementary School - 15 Viewsonic boards, 12 Audio enhancement systems, 80 laptops for teachers, 80 wireless keyboards, 460 wired mice for student testing - $145,853.45 l 1100 (400-499)
Clanton Intermediate School - 15 AIO Dell teacher desktops, 4 teacher laptops, 30 document cameras - $27,155.32 l 1100 (400-499)
Clanton Middle School - 25 projectors, CB touch for PLTW 60, 2 Chromebook carts, 2 Viewsonic panels, 15 Mibrobits, 13 Circuit playground , 20 Android Tablets - $48,779.04 l 1100 (400-499)
Chilton County High School - 60 desktop computers, 40 laptops - $89,847 l 1100 (400-499)
Jemison Elementary School - 160 Chromebooks, 80 iPads - 81,888.80 l 1100 (400-499)
Jemison Middle School - 3 MAC teacher desktops, 2 MAC teacher laptops, TV monitors - $7,487.98 l 1100 (400-499)
Jemison High School - 5 MAC Teacher Computers, 2 Dell Teacher computers, 10 wireless keyboards, 4 projectors, 5 interactive panels, 5 document cameras, 25 Access lab computers - $51,030.35 l 1100 (400-499)
Thorsby High School - 10 projectors, 10 document cameras - $5,494.70 l 1100 (400-499)
Isabella High School - 30 - 65 inch interactive panels - $103,940.10 l 1100 (400-499)
Maplesville High School - 6 Dell teacher desktops, 16 Viewsonic panels, 16 wireless keyboards - $63,367.68 l 1100 (400-499)
Verbena High School - 30 Dell laptops , 6 Viewsonic panels, 5 document cameras, 5 projectors , 10 wireless keyboards - $47,623.33 l 1100 (400-499)
LeCroy Career Technical Center - 200 Chromebooks, 8 carts - $73,278 l 1100 (400-499)
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
ARP ESSER Funds will be used for the following:
Purchase ionizer for air conditioning units $530,379.21 l 3200(400-499)
Install air conditioning for gyms that do not have air to help mitigate the spread of the virus - $1,000,000 l 3200(500-599)
Remodel and update bathrooms $2,000,000 l 3200(500-599)
Remove carpet and replace with tile - $500,000 l 3200(400-499)
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
ARP ESSER Funds will be used to provide professional development to nurses to keep them up to date on the latest information related to health concerns. $25,000 l 2215(300-399)
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
ARP ESSER funds will be used to purchase additional textbooks and curriculum so students will not be required to share a textbooks which would lead to spreading the virus. $500,000 l 1100(400-499)
ARP ESSER funds will be used to purchase headphone for every student in Kindergarten - 8th grade so that they are not sharing head phones and spreading the virus. $30,000 l 1100(400-499)
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
ARP ESSER Funds will be used to contract with the Wellness Group to provide mental health services to students and teachers. $300,000 l 2170(300-399)
ARP ESSER Funds will be used to purchase digital signs to help keep parents and community stakeholders informed and educated on the current health situation as opportunities to stay engaged in the school. $350,000 l 3200(500-599)
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Health & Safety
ARP ESSER Funds will be used for to purchase personal protective equipment such as masks and gloves. $100,000 l 2140(400-499)
ARP ESSER Funds will be used to purchase ipads for the school nurses to use in order to have easy access to students medical records. $60,000 l 2140(400-499)
ARP ESSER Funds will be used to purchase video monitoring systems to be able monitor isolation areas that are not manned. $10,000 l 2140(400-499)
ARP ESSER Funds will be used to purchase secure cabinets for the isolations areas and nursing rooms. $15,000 l 2140(400-499)
ARP ESSER Funds will be used to purchase couches for isolation areas. $3,000 l 2140(400-499)
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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Chilton County Schools will not be utilizing grant funds fore administrative costs.
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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