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ARP ESSER - Application Details
Cleburne County, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
Cover Page & Required Narratives
| Superintendent of Schools |
| Name | * |
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| ARP ESSER Point of Contact |
| Name | * |
| Role | * |
| Phone | * |
| Ext | |
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| Required Narratives |
| How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning? |
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The LEA posted our Back to School In-Person Learning Plan in June encouraging parents and students to prepare to be in school five days a week. Cleburne County Schools has a nurse located in each building that has been trained to follow the latest CDC guidelines to keep staff and students safe and healthy. These nurses provide guidance, healthcare, and preventative instructions to students, parents and staff. All campuses and buses have been and will continue to be supplied with sanitation supplies as well as necessary PPE
The Mitigation of Learning Loss has been and will continue to be handled in the following manner:
-Offering after school intervention for students in grades K-3
-Purchasing Edgenuity for online usage to support virtual sents, summer learning, and as a supplemental academic resource in the general education classroom
-Purchasing Renaissance to support K-8 students in reading and math
-Offering summer enrichment camps for students in grades K-6 and summer school to students in grades 7-11
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| How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic? |
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Evidence- based interventions will be closely monitored to ensure academic progress and the reduction of learning loss with the purchase of the following programs: Classlink, Incident, Cyber Sophos, and Smart Deploy. The social, emotional, and mental health needs of all students will be supported through parent and family communication. Underrepresented student groups will be supported through the use of the Renaissance program, family communication, after school programs, and by providing technology needs such as Chromebooks and Mifi Hotspots for internet connectivity. ARI specialists are staffed at each elementary school to provide teachers and students with Alabama Reading Iniative strategies to support instruction and learning.
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| How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)? The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program. |
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Regardless of a student’s gender, race, color, national origin, disability, or age, all students have equal access to technology and may participate in all programs purchased through the use of ARP ESSER funds.
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| How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community? |
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The LEA will actively monitor allocations and conduct interim audits through monthly financial statements (ES2's) and annual budget hearings. This information is reported to the community through the District’s website.
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| How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds? |
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ARP ESSER funds will be used to purchase family handouts and resources for our Back to School Nights in 2022 and 2023 as well as our Welcome Back to the Winter Semester for the 2021-22 school year. The resources will include activities and materials for families to complete in the home that will focus on the family's social emotional well-being and the academic areas of English Language Arts and Mathematics.
All funding and expenditures can be viewed on our District's website following the monthly meeting with Board Members and the Superintendent. The CSFO posts all financials on the website after balancing the monthly statements.
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| Provide the URL for the LEA Return-to-Instruction Plan. |
| *https://al50000463.schoolwires.net/site/default.aspx?PageType=3&DomainID=4&ModuleInstanceID=18&ViewID=6446EE88-D30C-497E-9316-3F8874B3E108&RenderLoc=0&FlexDataID=1769&PageID=1 |
LEA Reservation to Address Loss of Instructional Time
LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.
For this reservation of funds, the following interventions are allowable: 1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.
| Intervention A (Summer Learning & Summer Enrichment Programs) |
| Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00 |
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00 |
ARP ESSER funds will be used to host Summer Enrichment Camps for students in grades K-6. These camps will be hosted during the Summer of 2022, 2023 and 2024. The camps will operate for five weeks for four days a week. Camps will cover academics such as reading, mathematics, technology and social/emotional learning. All supplies that the students might need will be provided. Teachers will be provided per grade level and students will be served breakfast and lunch while attending camp so Child Nutrition Staff will be needed. Transportation will also be provided to assist parents in getting the students to camp during the summer.
ARP ESSER funds will be used to host Summer School for students in grades 7-11. Summer school will be offered during the Summer of 2022, 2023 and 2024. Students will have the opportunity to attend summer school for any core class that they did not pass during the five week term. Students will attend four days a week and will be provided the opportunity to eat breakfast and lunch while they are on campus so Child Nutrition Staff will be needed. Students will take courses on Edgenuity online so that they can take only what they need. Transportation will be offered to these students as well. There will be a Technology Assistant hired to be at Summer School to assist students with internet and general technology issues that might arise.
9130 - [010-199] (Salaries) $260,206.48 | 9130 - [200-299] (Benefits) $52,327.52 This is teachers, tech assistant and CNP staff.
4190 - [010-199] (Bus Driver Salaries) $30,000.00 | 4190 - [200-299] (Bus Driver Benefits) $6,033.00
4190 - [300-399] (Mileage for Busses) $20,000.00
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| Intervention B (Extended Day Programs) |
| Provide the following information for Intervention B (Extended Day Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to host After-School programs at our four elementary schools during the second semester of the 2021-22 school year and the 2022-23 school year. These After-School programs will run for three afternoons a week for twelve weeks. Instruction will be for two hours per day combined for reading and mathematics. All materials and supplies will be provided to the students. There is an attached job description for teachers - total cost: $100,000.00
9130 - [010-199] (Salaries) $83,525.33 | 9130 - [200-299] (Benefits) $16,474.67
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| Intervention C (Comprehensive After-School Programs) |
| Provide the following information for Intervention C (Comprehensive After-School Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention D (Extended School Year Programs) |
| Provide the following information for Intervention D (Extended School Year Programs): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Intervention E (Other) |
| Provide the following information for Intervention E (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV). |
ARP ESSER funds will be used to provide the overage salaries and benefits for the ARI Reading Coaches that serve our four elementary schools for summer learning. There are four ARI Specialists in our District that provide our students with the latest in Alabama Reading Initiative strategies to aid with instruction and learning. These instructors will work with students during these summer learning camps and enrichment camps. Summer learning camps and enrichment camps will occur through the summer of 2024. The job description for the ARI Reading Coach is provided in the Related Documents section.
Total cost: $150,000 | 1100 - [010-199] (Salaries) $111,218.05 | 1100 - [200-299] (Benefits) $38,781.95
ARP ESSER funds will be used to provide Online subscriptions to Edgenuity and Renaissance to support loss of student learning during and after the school day. These subscriptions will not be paid using ESSER funds after September 30, 2024.
ARP ESSER funds will be used to provide an online subscription to Varsity Tutors for Schools to assist students and parents at home and away from school with live online tutoring set in one hour sessions in any subject the student is having difficulty in. This subscrition will expire in September of 2024.
Total cost: $306,000 | 1100 - [400-499] (Online subscriptions) Edgenuity $96,000.00, Renaissance $60,000.00 and Varsity Tutors $150,000.00
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4. Remaining ARP ESSER Fund Uses
The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.
| Category 1 (Personnel) |
| Provide the following information for Category 1 (Personnel): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example #1: ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00 |
| Example #2: ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00 |
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| Category 2 (Technology & Online Subscriptions) |
| Provide the following information for Category 2 (Technology & Online Subscriptions): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00 |
ARP ESSER funds will be used to purchase MiFi Hotspots for working virtuallly and purchase Online Subscriptions to support student learning and monitor student techology usage. The last monthly bill that will be paid for the MiFi Hotspots will be September, 2024. All subscriptions will expire before September 30, 2024 that are paid with this fund.
Total cost: $135,364.25 | 1100 - [300-399] (MiFi Hotspots to use for working virtually) $10,000.00 | 1100 - [400-499] (Online subscriptions such as Classlink, Incident IQ, Cyber Sophos, Smart Deploy and Blackboard for teacher/parent communication) $125,364.25
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| Category 3 (Facility Improvements) |
| Provide the following information for Category 3 (Facility Improvements): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00 |
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| Category 4 (Professional Development) |
| Provide the following information for Category 4 (Professional Development): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
Example:ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas. - Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00 |
[Cont.] - Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00 |
[Cont.] - Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00 |
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| Category 5 (Curriculum Materials & Assessments) |
| Provide the following information for Category 5 (Curriculum Materials & Assessments): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00 |
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| Category 6 (Parent & Family Engagement Activities) |
| Provide the following information for Category 6 (Parent & Family Engagement Activities): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
| Example: ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00 |
ARP ESSER funds will be used to purchase family handouts and resources for our Back to School Nights in 2022 and 2023 as well as our Welcome Back to the Winter Semester for the 2021-22 school year. The resources will include activities and materials for families to complete in the home that will focus on the family's social emotional well-being and the academic areas of English Language Arts and Mathematics.
Total cost: $10,000.00 | 2190 - [300-399] (Published materials for families) $10,000.00
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| Category 7 (Other) |
| Provide the following information for Category 7 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to purchase Chromebooks, Other Technology such as Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. The purchases will be made before July 1, 2024.
Total Cost: $2,020,047.01 | 1100 - [400-499] (Chromebooks) $800,000.00 | 1100 - [400-499] (Other Technology) $1,220,047.01
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| Category 8 (Other) |
| Provide the following information for Category 8 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to provide the Technology Department with a Technology Assistant to help with device inventory, new device setup and device delivery across the District. The employee will be someone who is already employeed with our District and wishes to work in the summer months at the hourly rate of pay for Summer 2022, Summer 2023 and Summer 2024. The job description for the Technology Assistant is provided in the Related Documents section.
Total cost: $25,000.20 | 2190 - [010-199] (Salaries) $20,814.25 | 2190 - [200-299] (Benefits) $4,185.95
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| Category 9 (Other) |
| Provide the following information for Category 9 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to provide materials and supplies for the students of our school system that they would use in the classroom on a daily basis. With COVID-19, many of our parents and guardians are strapped financiallly and unable to purchase the needed school supplies for their children. This fund allows Cleburne County Schools to purchase these items in bulk for the classroom teachers and take that burden off the families. These supplies will be purchased before September 1, 2024.
Total cost: $250,000.00 | 1100 - [400-499] (Instructional Supplies for classrooms) $250,000.00
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| Category 10 (Other) |
| Provide the following information for Category 10 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to provide proper sanitation against COVID-19 for all school campuses and buses on a daily basis. These funds will be spent before September 30, 2024.
Total cost: $333,882.43 | 3200 - [400-499] (Operations and Maintenance - Sanitation of school campuses) $233,882.43 | 4100-4199 - [400-499] (Transportation Sanitation) $100,000.00
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| Category 11 (Other) |
| Provide the following information for Category 11 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
ARP ESSER funds will be used to provide 3.41 FTE per year in nurse salaries and benefits. Fruithurst Elementary = 1.0 FTE, Ranburne Elementary = 1.0 FTE, Ranburne High = 1.0 FTE and Cleburne County High = .41 FTE. This is a total of 10.23 FTE over the next three school years to end in August, 2024. Subs for school nurses as needed before September 1, 2024.
Total cost: $574,411.08 | 2140 - [010-199] (Salaries) $396,472.47 | 2140 - [200-299] (Benefits) $ 177,938.61
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| Category 12 (Other) |
| Provide the following information for Category 12 (Other): 1) Brief description and timeline for each service (service must end by 9/30/2024) 2) Number of employees and FTE(s) (if applicable) 3) Itemized Budget using Function & Object codes (must match Budget Grid) |
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| Administrative Costs |
| Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner. | *
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| Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge. |
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| Indirect Costs |
| Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation. | *
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| % - Unrestricted Indirect Cost Rate for LEA | | Maximum Indirect Cost amount for the ARP ESSER Fund |
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| Function/Object Code used on the Budget Grid | |
| SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE |
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There are currently no Goal or Action Step items associated with this Grant.
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