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ARP ESSER - Application Details
Madison City, American Rescue Plan (ARP) ESSER - Fiscal Year 2021 (Rev 0)
 
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Cover Page & Required Narratives

Superintendent of Schools 
Name*
ARP ESSER Point of Contact 
Name*
Role*
Phone*
Ext
Required Narratives 
How does the LEA plan to use funds to implement prevention and mitigation strategies in order to continuously and safely operate schools for in-person learning?
*

We will further enhance the curriculum by obtaining additional curriculum materials and devices. We will provide extended learning time though summer school programs and high quality after school programs including tutoring. We will provide services and resources to help social and emotional needs due to the effects of COVID-19. We will provide technology for all students and instructional leaders to be able to access the internet for remote learning. 

How will the LEA ensure that the evidence-based interventions will address the academic impact of lost instructional time and ensure that those interventions respond to the academic, social, emotional, and mental health needs of all students including underrepresented student subgroups (each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) and those who are particularly impacted disproportionately by the COVID-19 pandemic?
*

Multiple studies of the evidence-based practices  consistently show that students demonstrate highest learning gains during the school year, that achievement gaps in reading and math are becoming evident during early years becoming more pronounced during older school years, that students from low-income families and certain racial and ethnic groups as well as children with disabilities, ELs, and many other populations could have wider learning gaps due to availability of resources and different needs, and that students display the highest rate of learning in younger years (Alexander, Entwisle & Olson, 2007; Atteberry, 2016; Hippel, 2019). Additionally, according to American Action Forum (2021), the COVID-19 pandemic caused severe disruptions in learning for all students in the USA, making learning gaps larger for the above-mentioned populations. Alabama-specific evidence-based research suggested that to address this gap for the literacy and math achievement that was widened due to COVID-19 pandemic, students should have high-quality after-school and summer opportunities that extend beyond the school year targeting academic, career, and life growth for students (Smith, 2021). 

Following research and evidence-best practices, Madison City School will implement: 1).  high-quality comprehensive differentiated after-school program targeting students with learning loss, vulnerable populations (including each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care); and 2). high-quality comprehensive differentiated summer program targeting students with learning loss, vulnerable populations (including each major racial and ethnic group, children from low-income families, children with disabilities, English Learners, gender, migrant students, students experiencing homelessness, and children and youth in foster care) beginning in 20-21 school year and continuing through the end of 23-24 school year. Throughout each school year and at the end of each summer, the district planning team will re-evaluate the efforts, analyze student results, survey data, social-emotional data, and other sources as applicable to regroup and adjust the direction to ensure meaningful student learning growth.

 By purchasing the electronic devices, facilitation of remote virtual learning and overall continuity of learning will be enhanced IF an outbreak of COVID-19 occurs. These devices will also be instrumental for the summer programs and comprehensive afterschool tutoring targeting student learning loss. Acquiring these devices will ensure the student should not experience the academic impact of lost instruction during th ewschool year and will provide additional learning opportunities after school and during the summer for students most in need of support due to learning loss. Lost instruction and falling behind academically may cause more emotional, social, and mental health needs.  Educational technology is allowable both to address learning loss and accelerated learning and allows the schools to better meet the needs of students. A portion of these funds will be used to improve indoor air quality for our older schools

How will the LEA comply with the requirements of section 427 of GEPA (20 U.S.C. 1228a)?
The description must include information on the steps the LEA proposes to take to permit students, teachers, and other program beneficiaries to overcome barriers (including barriers based on gender, race, color, national origin, disability, and age) that impede equal access to, or participation in, the ESSER III program.
*

Regarding technology, we are not a 1:1 district. However, with these funds we will be securing additional devices to ensure that all students and teachers without reliable devices will have access to a school device so they can participate within school and if virtual learning is necessary. All students will have equal access to school based, afyter school, and summer learning activities. For replacing the HVAC unit at Liberty Middle School, these funds will ensure indoor air quality for all students and faculty in that building.  If barriers arise, our District will work quickly to get them resolved.  

 

 

How will the LEA actively monitor their allocations, conduct interim audits to ensure an appropriate application of funds, collect and manage data elements required to be reported, and report this information to the community?
*

Madison City Schools will continuously monitor the allocations through the Finance department.  They will oversee the ARP ESSER funds to ensure that federal and state programmatic and financial procedures are met, as well as reporting and accountability.  The Instruction Team will manage data elements required to be reported and share this information with the community in their monthly updates. We will continuously monitor these allocations at various levels: School-level, District Level, and Finance Level.

School: Each school will conduct data/grade level meetings to review student progress using assessment results, examine improvement plans, and develop teacher and student action steps and plans. 

District: Each school principal will develop indicators of Future Success based on data. These indicators will become goals located in the self-monitoring plans. The principals will meet monthly with their supervisor to review status of plans and goals.

Finance: MCS Finance will meet with each pertinent department monthly to ensure purchases and service are funded by APR ESSER accordingly, follow all finance assurances, and meet about updated budgets.

How will the LEA meaningfully engage with families and communities throughout the life of the ARP ESSER and other relief funds?
*

This is for In-person learning as well as Virtual/remote learners in Madison City Schools.

MCS will provide parents and families with supports and resources to establish effective study habits, routines, and create a positive home learning environment. Offer parents and students recommendations to establish home learning stations and procedures.  Utilize a variety of methods to communicate with families to ensure a culture of trust. Collaborate with families and community partners to enhance partnerships. 

Madison City has a comprehensive Technology Department in place to support our teachers, students, and parents. Our entire community has access to the Technology Department through our ticketing system, phone, and email. MCS has created a comprehensive training program to help all teachers, admin, and students be prepared to fully adopt devices and all associated learning platforms/curriculum.

Provide the URL for the LEA Return-to-Instruction Plan.
*https://www.madisoncity.k12.al.us/domain/2398

LEA Reservation to Address Loss of Instructional Time

LEAs must reserve at least 20 percent of funds to address loss of instructional time through the implementation of evidence-based interventions and ensure that those interventions respond to students' social, emotional, and academic needs and address the disproportionate impact of COVID-19 on underrepresented student subgroups.

For this reservation of funds, the following interventions are allowable:
1. Summer Learning & Summer Enrichment Programs
2. Extended Day Programs
3. Comprehensive After-School Programs
4. Extended School Year Programs
5. Other – See Intervention box E for more details.

Budget Amount & Details for Interventions Amount 
Intervention A (Summer Learning & Summer Enrichment Programs)
Intervention B (Extended Day Programs)
Intervention C (Comprehensive After-School Programs)
Intervention D (Extended School Year Programs)
Intervention E (Other)
Total Cost:


Intervention A (Summer Learning & Summer Enrichment Programs) 
Provide the following information for Intervention A (Summer Learning & Summer Enrichment Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to host a Summer Enrichment Camp during the Summer of 2023. The camp will run for two weeks for four days a week. Subjects to be covered are science, technology, engineering, mathematics and reading. We will purchase general supplies such as pencils, notebooks, glue, color pencils, copy paper, etc. to effectively run the program. We will also purchase ELA & Math manipulatives to help improve student achievement. Additionally, we will purchase an online subscription to XYZ Company for the duration of the summer program to assist our participating EL students with the curriculum (See attached job description). Total cost: $109,030.00
[Cont.]
9130 - [010-199] (Salaries) $54,450.00 | 9130 - [200-299] (Benefits) $11,430.00
9130 - [400-499] (Materials and Supplies) $2,800.00 | 9130 - [400-499] (Software) $20,000.00
4120 - [010-199] (Bus Driver Salaries) $12,500.00 | 4120 - [200-299] (Bus Driver Benefits) $3,200.00
4120 - [300-399] (Mileage for Buses) $4,650.00

ARP ESSER funds will be used to host elementary (gardes 4-5) and secondary (grades 6-12) Summer Reading and Math programs with additional STEAM enrichment offered for 4 weeks to all students during the Summer of 2022 and 2023. MCS teachers will be contracted as part-time contract staff to provide summer learning opportunities to all students attending the programs. District summer programs will have the following contract employees supporting program implementation: 

  • 4 Administrators  (1 elementary program, 3 secondary program)

  • 73 Teachers (27 elementary program, 46 secondary program)

  • 2 Nurses (district wide)

  • 4 Custodians  (1 elementary program, 3 secondary program)

  • 4 Clerical assistant  (1 elementary program, 3 secondary program)

  • 19 Bus Drivers  (9 elementary program, 10 secondary program)

9130 - [010-199] (Salaries) $143,796.00 | 9130 - [200-299] (Benefits) $29,095.00

9130 - [400-499] (Materials and Supplies) $4.000.00

4100 - [010-199] (Bus Driver Salaries) $45,410.00| 4120 - [200-299] (Bus Driver Benefits) $9,191.00

4100 - [300-399] (Mileage for Buses) $7,500.00

2190 - [010-199] (Salaries) $14,096.00 | 2190 - [200-299] (Benefits) $2,853.00


Intervention B (Extended Day Programs) 
Provide the following information for Intervention B (Extended Day Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention C (Comprehensive After-School Programs) 
Provide the following information for Intervention C (Comprehensive After-School Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)

ARP ESSER funds will be used to host a comprehensive afterschool tutoring program in reading and math that will be offered to all elementary students in grades 4-5 and secondary students in grades 6-12 based on multiple criteria identifying students most in need of additional support during the 2022-2023 and 2023-2024 school year. A secondary online homework hotline for math and English will be available to all secondary students during the 2022-2023 and 2023-2024 school year.

Additionally, Imagine Learning, BrainPop EL, Edgenuity, Freckle, Star, and iReady will be purchased to support student learning and assessment.

District afterschool programs will have the following contract employees supporting program implementation: 

  • 9 Administrators/ Program Directors 

  • 55 Teachers (35 elementary and 10 secondary) 

  • 5 Bus Drivers (elementary program)

  • 2 Nurses 

9130 - [010-199] (Salaries) $475,927.00 | 9130 - [200-299] (Benefits) $96,208.00

9130 - [400-499] (Materials and Supplies) $49,868.00 | 9130 - [400-499] (Software) $142,057.00

4100 - [010-199] (Bus Driver Salaries) $20,130.00 | 4120 - [200-299] (Bus Driver Benefits) $4,074.00

4100 - [300-399] (Mileage for Buses) $3,000.00

2190 - [010-199] (Salaries) $7,710.00 | 2190 - [200-299] (Benefits) $1,560.00



Intervention D (Extended School Year Programs) 
Provide the following information for Intervention D (Extended School Year Programs):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Intervention E (Other) 
Provide the following information for Intervention E (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
NOTE: If an LEA chooses to use the "Other" intervention option, the LEA must attach documentation in the Related Documents section that shows that the Intervention is evidence-based (Tier I | Tier II | Tier III | Tier IV).

4. Remaining ARP ESSER Fund Uses

The remaining LEA funds after the LEA Reservation to Address Loss of Instructional Time can be used for a wide range of activities to address needs arising from the COVID-19 pandemic. Please refer to the allowable uses document in the Document Library for more guidance.

Budget Amount & Details for Additional Uses (Include Name for Other Categories) Amount 
Category 1 (Personnel)
Category 2 (Technology & Online Subscriptions)
Category 3 (Facility Improvements)
Category 4 (Professional Development)
Category 5 (Curriculum Materials & Assessments)
Category 6 (Parent & Family Engagement Activities)
Category 7 (Other)
Category 8 (Other)
Category 9 (Other)
Category 10 (Other)
Category 11 (Other)
Category 12 (Other)
Administrative Costs (must be reasonable and necessary)
Indirect Costs (maximum amount is the unrestricted rate)
Total Cost:


Category 1 (Personnel) 
Provide the following information for Category 1 (Personnel):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example #1:
ARP ESSER funds will be used to employ two system-wide EL teachers (2.0 FTE) for the 2021-2022 and 2022-2023 school years to assist with the consistent increase of EL students within the district. In addition to working with students, the EL teachers will work with classroom teachers to ensure appropriate instructional strategies are implemented. (See job description in Related Documents section.)
Total cost: $550,880.00 | 1100 - [010-199] (Salaries) $354,450.00 | 1100 - [200-299] (Benefits) $196,430.00
Example #2:
ARP ESSER funds will be used to employ certified teachers and paraprofessionals for the 2021-2022 and 2022-2023 school years to assist with closing the achievement gap of students within the district. The following list identifies the number of teachers and paraprofessionals at each school: School A - 2 Paraprofessionals (2.0 FTE); School B - 1 Teacher (1.0 FTE) & 1 Paraprofessional (1.0 FTE). (See job description in Related Documents section.)
Total cost: $417,813.00 | 1100 - [010-199] (Salaries) $321,123.00 | 1100 - [200-299] (Benefits) $96,690.00
Category 2 (Technology & Online Subscriptions) 
Provide the following information for Category 2 (Technology & Online Subscriptions):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase Chromebooks, Chromebook carts, document cameras, and touch screen panels to increase academic technology usage and improve student achievement. ARP ESSER funds will also purchase a subscription to ABC (all subscriptions will expire prior to September 30, 2024).
Total Cost: $432,158.00 | 1100 - [300-399] (Software License) $30,000.00 | 1100 - [400-499] (Technology) $402,158.00

By purchasing the electronic devices for all students and teachers, Madison City Schools ensures facilitating school based learning and remote virtual learning. Also ensuring overall continuity of learning IF an outbreak of COVID-19 occurs. Acquiring these devices will ensure the student should not experience the academic impact of lost instruction throughout the school year. Lost instruction and falling behind academically may cause more social, emotional, and mental health issues. 

Educational technology is allowable both to address learning loss and accelerated learning and allows the schools to better meet the needs of students.

These funds will be spent by June 30, 2024. 

Total Cost: $3,943,525.40

2200-(400-499) Devices for students, and teachers

Category 3 (Facility Improvements) 
Provide the following information for Category 3 (Facility Improvements):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to replace 3 air conditioner units at ABC Elementary School, install 2 new air conditioner units at EFG Middle School, and repair 1 air conditioner unit at IJK High School. All services will be completed by June 2024. Total Cost: $55,500.00
7200 - [500-599] (Capitalized Units) $18,500.00 | 3200 - [400-499] (Non-Capitalized Units and Supplies for Repairs) $37,000.00

ARP ESSER funds will be used to replace 1 HVAC unit at Liberty Middle School. All services will be completed by June 2024. Total Cost: $282,373.00

7200-(500-599) Capitalized Units) $282,373.00

Category 4 (Professional Development) 
Provide the following information for Category 4 (Professional Development):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to provide ongoing, high quality professional development for administrators, teachers, and other instructional staff that support increased student achievement in all core subject areas.
- Consultants: Our mathematics adoption textbook company (ABC Company) will provide high quality professional development in October 2021 and December 2021 to all teachers within the LEA to prepare them for the COS adoption. Total Cost: $14,000.00 | 2215 - [300-399] (Consultants) $14,000
- Stipends: Teachers and other instructional support staff will be provided a stipend to participate in professional development that is outside of their contracted hours during the Spring of 2022. Total Cost: $19,230.00 | 2215 - [010-199] (Stipends) $11,456.00 | 2215 - [200-299] (Benefits) $7,774.00
[Cont.]
- Substitutes: Teachers will work collaboratively during the school day to develop curriculum maps and common formative assessments once a quarter for the 2022-2023 school year for a total of 4 days. Our LEA uses ABC Company for subs, so all subs are contractual, and no benefits are provided. Total Cost: $18,000.00 | 2215 - [300-399] (Contract for Subs) $18,000
- Materials and Supplies: General supplies will be needed for all professional development sessions to include but not limited to chart paper, easels, paper, notebooks, pens, pencils, markers, colored pencils, etc. Total Cost: $3,400.00 | 2215 - [400-499] (Supplies & Materials) $3,400.00
[Cont.]
- Conference Attendance: 6 Teachers & 2 Administrators will attend the MEGA Conference (Mobile, AL) in July 2022 to be provided professional development from the ALSDE to support student achievement. Travel costs will include hotel, per diem, and mileage. Total Cost: $22,000.00 | 2215 - [600-899] (Registration) $4,000.00 | 2215 - [300-399] (Travel) $18,000.00
Category 5 (Curriculum Materials & Assessments) 
Provide the following information for Category 5 (Curriculum Materials & Assessments):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase assessment supplies and materials to help provide real time data to increase student achievement. These will include actual assessments and general supplies. All services will be purchased by the end of the 2021-2022 school year.
Total Cost: $8,791.00 | 2130 - [400-499] (Assessment Supplies & Materials) $8,791.00
Category 6 (Parent & Family Engagement Activities) 
Provide the following information for Category 6 (Parent & Family Engagement Activities):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Example:
ARP ESSER funds will be used to purchase family handouts and resources for our Family Literacy Night in 2021 and 2022. The resources will include ELA and Math manipulatives and supplies needed to create family activities.
Total Cost: $4,500.00 | 2190 - [400-499] (Supplies and Materials) $4,500.00
Category 7 (Other) 
Provide the following information for Category 7 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 8 (Other) 
Provide the following information for Category 8 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 9 (Other) 
Provide the following information for Category 9 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 10 (Other) 
Provide the following information for Category 10 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 11 (Other) 
Provide the following information for Category 11 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)
Category 12 (Other) 
Provide the following information for Category 12 (Other):
1) Brief description and timeline for each service (service must end by 9/30/2024)
2) Number of employees and FTE(s) (if applicable)
3) Itemized Budget using Function & Object codes (must match Budget Grid)


Administrative Costs 
Program Administration must be reasonable and necessary in order to manage the federal grant in a compliant and effective manner.*
Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and other funding sources (if applicable) that will contribute to administrative staff salaries/benefits. Additionally, the description must include all estimated costs, match the administrative costs dollar amount listed above, and include the Function and Object codes associated with the charge.


Indirect Costs 
Indirect Costs represent the expenses of doing business that are not readily identified with the ARP ESSER but are necessary for the general operation of the organization and the conduct of activities it performs. These costs must be reasonable and necessary, and LEAs can use the unrestricted indirect cost rate for calculation.*
% - Unrestricted Indirect Cost Rate for LEA
Maximum Indirect Cost amount for the ARP ESSER Fund
Function/Object Code used on the Budget Grid

SYSTEM PLAN ITEMS RELATED BY FISCAL RESOURCE
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There are currently no Goal or Action Step items associated with this Grant.